Urban Sanitation Development Program Quarterly Progress Report No. 07, July-September 2011

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Urban Sanitation Development Program Quarterly Progress Report No. 07, July-September 2011

CONTENTS LIST OF ANNEXES ................................................................................................................................I LIST OF TABLES ....................................................................................................................................I GLOSSARY, ACRONYMS, ABBREVIATIONS ..........................................................................................II 0

RINGKASAN LAPORAN KEMAJUAN USDP KE-7 (JULI-SEPTEMBER 2011) .................................... 1 0.1

KEGIATAN DAN PENCAPAIAN PERIODE JULI-SEPTEMBER .......................................................................... 1 0.1.1 Kemajuan Umum PPSP .................................................................................................... 1 0.1.2 Acara-acara utama USDP dan hasil-hasilnya pada triwulan yang lalu. ............................ 1 RENCANA KEGIATAN UNTUK TIGA BULAN BERIKUT: APRIL-JUNI 2011 ...................................................... 2 0.2.1 Program PPSP .................................................................................................................. 2 0.2.2 Dukungan USDP bagi kelembagaan dan penerapan PPSP ............................................... 2 MASALAH DAN REKOMENDASI .................................................................................................................. 6

0.2

0.3

1

INTRODUCTION ........................................................................................................................ 9 1.1 1.2

2

ACTIVITIES AND ACHIEVEMENTS OF THIS PAST QUARTER ...................................................... 11 2.1 2.2 2.3

3

BACKGROUND ................................................................................................................................ 9 PURPOSE OF THE QUARTERLY REPORTS ............................................................................................. 10

GENERAL PROGRESS OF PPSP.......................................................................................................... 11 USDP’S MAIN EVENTS AND RESULTS DURING THE PAST QUARTER ........................................................... 15 PROGRESS USDP VERSUS SPECIFIED OUTPUTS AND TASKS ..................................................................... 15

PLANNED ACTIVITIES FOR NEXT THREE MONTHS: OCTOBER-DECEMBER 2011 ....................... 24 3.1 3.2 3.3

PPSP PROGRAM ........................................................................................................................... 24 USDP SUPPORT FOR PPSP INSTITUTIONALIZATION AND IMPLEMENTATION .............................................. 24 QUARTERLY BAR CHARTS OF ACTIVITIES FOR PPSP AND USDP ............................................................... 27

4

ISSUES AND RECOMMENDATIONS .......................................................................................... 34

5

MANAGEMENT ....................................................................................................................... 37 5.1 5.2 5.3

6

GENERAL ..................................................................................................................................... 37 STAFFING..................................................................................................................................... 37 MEETINGS ................................................................................................................................... 37

COLOPHON ............................................................................................................................. 41

LIST OF ANNEXES Annex 1 Annex 2

Status Report on Earlier Issues and Recommendations ................................................... 1 List of Completed USDP Reports and Documents ............................................................ 1

LIST OF TABLES Table 0.1 Table 2.1 Table 2.2 Table 3. 1 Table 3. 2 Table 3. 3 Table 3. 4 Table 3. 5 Table 4. 1 Table 5. 1 Table 5. 2

Masalah dan Rekomendasi ............................................................................................. 6 The Overall Progress of PPSP Supported by USDP on a Semi-Annual Basis.................... 12 Specific activities of USDP in the reporting period (July – September 2011) .................. 16 Bar chart of activities for PPSP ...................................................................................... 28 Activities of USDP Cell at PMU ...................................................................................... 29 Activities of USDP Cell at PIU-AE ................................................................................... 31 Activities of USDP Cell at PIU-IF..................................................................................... 32 Activities of USDP Cell at PIU-T ..................................................................................... 33 Issues and Recommendations ....................................................................................... 34 Engagement periods of international consultants in Q3-2011 ....................................... 37 Meetings/Workshops in July – September2011 in which USDP has participated .......... 37

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GLOSSARY, ACRONYMS, ABBREVIATIONS

ADB AKKOPSI AMDAL AMPL APBN APBD AusAID BP Bappenas CF CSS DAK DEWATS DG DMPSS EHRA FAQ GoI INDII INKINDO INPRES ISSDP IUWASH KASN KMW KMP LARAP Loknas MDGs MOHA Monev PAN Pamsimas

: : : : : : : : : : : : : : : : : : : : : : : : : : : : : : : : :

PF PHBS PIN PIU PIU-AE PIU-IF PIU-T PM PMJK PMM PMU Pokja PPLP PPP PPSP

: : : : : : : : : : : : : : :

PU QA Rakernas RPJMN Sanimas Satker SC SPM SSA SSK STBM TNA

: : : : : : : : : : : :

Asian Development Bank Aliansi Kabupaten/Kota Peduli Sanitasi Analisis Dampak Lingkungan (Environmental Impact Assessment) Air Minum dan Penyehatan Lingkungan Anggaran Pendapatan Belanja Negara (Revenue and Expenditure Budget) Anggaran Pendapatan Belanja Daerah (Regional Revenue and Expenditure Budget) Australian Government’s Overseas Aid Program Buku Putih Badan Perencanaan Pembangunan Nasional (Ministry of National Planning) City Facilitator City Sanitation Summit Dana Alokasi Khusus Decentralized Wastewater Treatment System Director General Draft Memorandum Program Sanitation Sector Environmental Health Risk Assessment Frequently Asked Questions Government of Indonesia Indonesia Infrastructure Initiative Ikatan Nasional Konsultan Indonesia (The National Association of Indonesian Consultants) Instruksi Presiden (Presidential Instruction) Indonesia Sanitation Sector Development Program Indonesia Urban Water, Sanitation and Hygiene Konferensi Air Minum dan Sanitasi Nasional (National Water and Sanitation Conference) Konsultan Manajemen Wilayah (Regional Management Consultant) Konsultant Manajemen Provinsi (Provincial Management Consultant) Land Acquisition and Resettlement Action Plan Lokakarya Nasional (National Workshop) Millennium Development Goals Ministry of Home Affair Monitoring and Evaluationf Pokja AMPL Nasional (National Pokja AMPL) Penyediaan Air Minum dan Sanitasi Berbasis Masyarakat (Water Supply and Sanitation Community-Based) Provincial Facilitator Perilaku Hidup Bersih dan Sehat (Campaign for Clean and Hygienic Behaviour) Pusat Informasi Nasional (National Information Centre) Project Implementation Unit PIU Advocacy and Empowerment PIU Institutional and Finance PIU-Technical Program Memorandum Pemberdayaan Masyarakat dengan Pelibatan Jender dan Kemiskinan Project Management Manual Project Management Unit Kelompok Kerja Pengembangan Penyehatan Lingkungan Permukiman Public Private Partnership Program Percepatan Pembangunan Sanitasi (Sanitation Development Acceleration Program) Pekerjaan Umum (Public Works) Quality Assessment Rapat Kerja Nasional Rencana Program Jangka Menengah Nasional (National Medium Term Development Plan) Sanitasi Berbasis Masyarakat Satuan Kerja Steering Committee Standard Pelayanan Minimum (Minimum Standard Services) Sanitation Supply Assessment Strategi Sanitasi Kota (City Sanitation Strategy, or CSS) Sanitasi Total Berbasis Masyarakat (Community-Based Sanitation) Training Needs Assessment ii


TOR TOT TTPS UC-PMU UC-AE UC-IF UC-T USDP WASAP WATSAN WB YIS

: : : : : : : : : : : :

Terms of Reference Training of Trainers Tim Teknis Pembangunan Sanitasi USDP Cell at PMU USDP Cell at PIU-AE USDP Cell at PIU-IF USDP Cell at PIU-T Urban Sanitation Development Program Water and Sanitation Sector Monitoring Water and Sanitation White Book Yayasan Insan Sembada

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RINGKASAN LAPORAN KEMAJUAN USDP KE-7 (JULI-SEPTEMBER 2011)

0.1

KEGIATAN DAN PENCAPAIAN PERIODE JULI-SEPTEMBER

USDP memberikan layanan pendukung bagi PPSP, dan beroperasi dalam konteks dan dalam hubungannya dengan PPSP. Bab ini akan dibuka dengan suatu bagian tentang kegiatan-kegiatan dan pencapaian PPSP selama periode yang dilaporkan dari sudut pandang USDP. PPSP diasumsikan akan menyusun laporan kemajuannya sendiri bagi Kementerian-Kementerian yang terlibat. 0.1.1

Kemajuan Umum PPSP

Kegiatan-kegiatan dan pencapaian-pencapaian utama dari PPSP selama tri wulan yang terkahir dapat disarikan sebagai berikut: 1.

Dimulainya proses rekrutmen dan seleksi Kota yang ikut program PPSP 2012, termasuk penyelenggaraan Pertemuan Konsultasi Regional (Konreg) untuk membahas isu-isu seleksi kota 2012;

2.

Panel,yang terdiri dari anggota PMU dan staf PIU, telah menyelesaikan kajian dan analisis isi serta mutu BPS dan SSK;

3.

Rekrutmen dan seleksi PF/CF baru;

4.

Partisipasi dalam even pelatihan USDP tentang pengembangan Modul Pelatihan serta ketrampilan dan pengalaman pelatihan melalui lokakarya TOT;

5.

Pengadaan layanan untuk KMW dan KMP;

6.

City Sanitation Summit X di Banda Aceh diselenggarakan pada tanggal 29 – 31 Mei 2011 di Ballroom, Hotel Hermes, Banda Aceh;

7.

Penyelenggaraan beberapa pertemuan Komisi Pengendali (Steering Commitee) untuk membahas dan memutuskan isu-isu strategis, seperti penyusunan KSAN dan CSS-XI serta penyelesaian draf INPRES terkait Sanitasi, CLTS (STBM) dan Air Bersih (dijadualkan untuk dikirim ke Kantor Presiden di akhir September).

0.1.2

Acara-acara utama USDP dan hasil-hasilnya pada triwulan yang lalu.

1.

Layanan-layanan pendukung utama USDP untuk pengembangan dan pelaksanaan PPSP pada tri wulan yang lalu dapat disarikan sebagai berikut (untuk mengetahui daftar rinci keluaran-keluaran dan tugas-tugas dapat di baca Layanan pendukung untuk rekrutmen dan mobilisasi kota-kota baru yang ikut program PPSP 2012, termasuk kajian kriteria seleksi dabn pedoman penyusunan kelembagaan; disain dana pengembangan materi komunikasi dan advokasi terkait;

2.

Dukungan untuk revisi Petunjuk Pengelolaan Program PPSP;

3.

Pengembangan metodologi EHRA yang disesuaikan dengan fokus lebih besar pada daerah prioritas, dan perampingan metodologi survei. Penyusunan draf petunjuk dan pengujian lapangan awal;

4.

Penyusunan Draf Petunjuk MPSS – Memorandum Program Sanitation Sector, Tahap 4 PPSP;

5.

Dukungan untuk rekrutmen, seleksi dan pelatihan PF/CF;

6.

Penyelesaian TOR untuk KMW dan KMP, berdasarkan pada anggaran Pemerintah Indonesia yang tersedia untuk layanan ini;

7.

Penyusunan Materi Pelatihan dan Pelatihan Pelatih (TOT) untuk empat item pekerjaan (job title) utama PPSP, terutama untuk PF/CF baru; kerjasama dengan lembaga pelatihan Indonesia yang nantinya bisa menjadi penyelenggara dan pelaksana berbagai even pelatihan PPSP; langkah awal menuju disain Besar untuk progr am pelatihan umum PPSP;

8.

Lokakarya pelatihan untuk semua CF, PF dan staf KMW serta KMP yang dimobilisasi untuk PPSP 2011;

9.

Pengembangan lanjutan MONEV, termasuk pengujian alat QA untuk BKS dan SSK;

10. Pengembangan National City Sanitation Ranking, NCSR, bekerjasama dengan AKKOPSI; 11. Dukungan dan bantuan untuk mendapatkan persetujuan Kantor Presiden untuk Status INPRES untuk PPSP, yang semula dijadualkan untuk kuartal ketiga 2010; 12. Dukungan dan bantuan dalam penyusunanan dan penyelenggaraan berbagai even nasional, seperti lokakarya nasional terkait rekrutmen dan seleksi kota peserta PPSP 2012, Konvensi Sanitasi dan Air Nasional, KSAN, di bulan Oktober 2011, City Sanitation Summits X di Banda Aceh pada tanggal 29 Mei 2011, CSS XI di Problinggo yang direncanakan di bulan Oktober 2011, dll.; 13. Bimbingan dan bantuan dalam penyusunan Panel PPSP untuk kajian dan analisis keluaran PPSP seperti BPS dan SSK; 14. Pengembangan lanjutan percontohan untuk meningkatkan kelembagaan dan kapasitas operasional Pokja Propinsi, agar bisa memberikan sumbangsih dalam pelaksanaan PPSP di tingkat Propinsi; 15. Partisipasi dalam beberapa konsultasi publik terkait BPS dan SSK, terutama di ibukota Propinsi, untuk memberikan umpan-balik ke Pokja dan KMW. 1


0.2

RENCANA KEGIATAN UNTUK TIGA BULAN BERIKUT: OKTOBER-DESEMBER2011

USDP memberikan layanan pendukung bagi PPSP. USDP bekerja dalam konteks dan dalam hubungannya dengan PPSP. Dengan demikian bab ini akan dimulai dengan bagian yang membahas rencana kegiatan PPSP untuk tiga bulan berikut sesuai dengan persepsi USDP berdasarkan pada berbagai pembicaraan dengan PMU dan PIU. PPSP diasumsikan akan menyusun laporan-laprannya sendiri mengenai rencana kegiatan dan juga rencana kerja bagi Kementerian yang turut serta. 0.2.1

Program PPSP

Kegiatan-kegiatan yang direncanakan oleh PMU dan PIU bagi PPSP untuk periode Oktober-Desember2011 dapat diringkas sebagai berikut (daftar jadwal kegiatan yang lebih rinci tercantum pada Tabel 3.1): Terkait pelembagaan PPSP: 1. Penyelesaian rencana kerja gabungan dari PMU dan PIU untuk PPSP 2011; 2.

Internalisasi dan formalisasi Petunjuk Pengelolaan Program;

3.

Pertemuan Eselon 2 PPSP;

4.

Memperkuat koordinasi PMU-PIU dan jadual pertemuan terstruktur;

5.

Penyusunan dan penyebaran Penjelasan Surat Edaran mengenai partisipasi PPSP, untuk Pemerintah Daerah;

6.

Pelatihan tentang aspek komunikasi dan pengelolaan untuk Pokja Propinsi;

7.

Persiapan Konvensi Sanitasi dan Air Nasional (KSAN) berikutnya (Oktober 2011);

8.

Pemutakhiran kebijakan investasi sanitasi yang mendukung Roadmap PPSP; dan

9.

Memperkuat koordinasi PMU-PPSP dan jadual pertemuan terstruktur.

Terkait pelaksanaan tahap-tahap PPSP: 1.

Pengujian lapangan, penyelesaian dan penerapan metodologi EHRA yang disesuaikan;

2.

Pelatihan staf dan Satker Cipta Karya propinsi (33 Propinsi), terkait PPSP;

3.

Pelatihan staf KMP di 11 propinsi;

4.

Pelatihan staf Pokja (Kota/Kabupaten) dan CF, terkait metodologi EHRA yang disesuaikan;

5.

Persiapan City Sanitation Summit XI di Probolinggo, bekerjasama dengan AKKOPSI;

6.

Finalisasi prosedur dan dokumentasi INPRES untuk diserahkan kepada Presiden;

7.

Penyebaran penyusunan Anggaran Daerah (APBD);

8.

Seminar tingkat Propinsi tentang pengembangan jaringan Kota/Kabupaten.

0.2.2

Dukungan USDP bagi kelembagaan dan penerapan PPSP

Pada tri wulan mendatang, kegiatan-kegiatan dukungan utama berikut ini diramalkan untuk setiap Sel USDP (daftar jadual kegiatan-kegiatan yang lebih rinci dapat dibaca pada Tabel 3.1):

Sel USDP di PMU (Bappenas): 1.

Membantu Pemerintah, melalui Pokja AMPL, dalam sosialisasi INPRES tentang percepatan pembangunan sanitasi permukiman dan ketetapannya menurut hukum (INPRES);

2.

Membantu dan mendukung PMU, juga Pokja untuk Air Minum dan Penyehatan Lingkungan (AMPL), terkait kerangka regionalisasi Pokja;

3.

Mendukung dan membantu Pokja AMPL Nasional dalam menyiapkan Konperensi Nasional tentang Pembangunan Sanitasi;

4.

Terus mendukung PMU dalam pelaksanaan kegiatan dalam kontek pengelolaan pengetahuan;

5.

Mendukung PMU dalam menjaga pelaksanaan Monev berbasis web;

6.

Mendukung PIU-AE dalam melaksanakan sosialisasi kebijakan hukum dan yang ditetapkan terkait PPSP;

7.

Melanjutkan dukungan untuk PIU-AE dalam mempersiapkan program pengguliran PPSP di Kota 2012, terkait penyusunan SSK;

8.

Melanjutkan dukungan untuk PIU-AE dalam fasilitasi Kementeriannya untuk membantu AKKOPSI dalam penyelenggaraan City Sanitation Summit pertama di tahun 2011, yang akan diselenggarakan di Banda Aceh;

9.

Mendukung PIU-IF dalam fasilitasi Kementeriannya dan keputusan untuk mendapatkan komitmen pelaksanaan kewajiban semua kewajiban pemerintah di semua tingkat, serta kewajiban masyarakat dan pihak swasta untuk mengalokasikan anggaran bagi sektor sanitasi;

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10. Terus mendukung UC-IF dalam fasilitasi terkait program peningkatan kapasitas untuk meningkatkan mutu dan layanan profesional dari semua unit kelembagaan PPSP, di Pokja propinsi terpilih. Secara khusus terkait dengan Tim 6: 1.

Meningkatkan lebih lanjut pemakaiaan sistim Monev berbasis web untuk mengembangkan SSK: promosi tahap pengembangan SSK;

2.

Menelaah draf BP yang diserahkan oleh Pokja;

3.

Mempromosikan hasil Monev ke PMU dan PIU melalui pertemuan inisiasi berkala dan web sanitasi;

4.

Konsultasi regional untuk draf BP;

5.

Kunjungan lapangan ke beberapa Propinsi terpilih, dan mengembangkan pelajaran yang ditarik di triwulan ketiga;

6.

Membantu pelaksanaan jejaring dan konsultasi pelatihan (coaching clinic).

Sel USDP pada PIU-AE (Kementerian Kesehatan), termasuk Tim 1: 1.

Berbagi dan alih pengetahuan ke tim PIU-AE, terkait pelaksanaan peran dan tugas mereka;

2.

Bantuan teknis dan analisis mutu materi/alat, kampanye, dan promosi pengembangan untuk PMU dan tim pelaksana PPSP lainnya;

3.

Pelaksanaan pengarus-utamaan PMJK, Promosi Kebersihan dan Kerjasama Pemerintah-Swasta;

4.

Mengembangkan dan memproduksi materi dan alat komunikasi;

5.

Membantu tim PIU-AE dalam menganalisis BP, SSK dan PM (mutu isi dana kepemilikan);

6.

Mengembangkan kapasitas anggota PIU-AE untuk memantau, mengevaluasi dan menngembangkan semua komunikasi, advokasi dan penguatan visi dan misi PPSP (mini participative coaching);

7.

Memfasilitasi peningkatan disain kelembagaan PIU-AE;

8.

Pelatihan dan lokakarya ketrampilan komunikasi untuk unggulan (champion) PPSP dan agen advokasi dan komunikasi;

9.

Internalisasi prinsip komunikasi, advokasi dan penguatan ketrampilan/pengetahuan, serta melaksanakan stusi / analisis dan penyusunan draf SSK;

10. Membantu PIU-AE dalam memakai sistim pemantauan dan evaluasi PPSP; 11. Membantu dalam even-even PIU, PMU dan AKKOPSI serta pelatihan dan pemantauan mutu materi/alat komunikasi; 12. Membantu dalam penyusunan konsep dan disain, silabus peningkatan kapasitas komunikasi, dan dalam pelaksanaan pelatihan pelatih (TOT) terkait BP dan SSK untuk tim-tim PMU dan PIU; 13. Memberikan masukan dan dukungan untuk UC PIU-AE dan PIU serta PMU lain, dalam penyelenggaraan dan pelaksanaan lokakarya tingkat nasional dan/atau regional untuk sosialisasi peraturan PPSP dan penyusunan kelembagaan PPSP di tingkat nasional, regional dan kota / kabupaten; 14. Mendukung UC PMU untuk membantu PMU dalam menyelenggarakan daan melaksanakan lokakarya, pelatihan dan even pengetahuan; 15. Membantu UC PMU untuk memastikan bahwa semua petunjuk/alat yang telah dibuat serta disain dan pedoman konseptual telah disebar dan dibagi secara benar dengan para pemangku kepentingan terkait; 16. Memberikan bantuan untuk fasilitator 2011 (CF/PF dan tim bantuan teknis) dalam sejumlah pelatihan dan konsultasi pelatihan (coaching). Sel USDP pada PIU-IF (Kementerian Dalam Negeri) 1.

Peningkatan mutu modul pelatihan, berdasarkan hasil TOT dan berdasarkan hasil-hasil pelaksanaan 5 (lima) kegiatan pelatihan dalam PPSP;

2.

Fasilitasi pertemuan persiapan pelatih, sebagai tindak-lanjut TOT tentang BP dan SSK;

3.

Penyusunan disain, silabus dan koordinasi fasilitasi pelaksanaan program pelatihan untuk Pokja propinsi, terkait fasilitasi pengembangan BP, SSK dan Memorandum Program Sanitation Sector (MPSS);

4.

Mengevaluasi program pelatihan PPSP;

5.

Memberikan masukaan untuk Draf INPRES PPSP;

6.

Melaksanakan pemetaan kelembagaan, pelatihan tematik, penguatan kelembagaan dan Monev di 6 propinsi percontohan: Sumatera Selatan, Jawa Tengah, Jawa Timur, Bali, Kalimantan Barat dan Kalimantan Selatan;

7.

Menyusun pedoman penguatan kelembagaan untuk Pokja propinsi;

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8.

Memberikan bantuan dalam sosialisasi Surat Edaran Menteri Dalam Negeri bagi propinsi dan kota/kabupaten terpilih untuk PPSP 2012, terkait pembentukan Pokja dan alokasi anggaran;

9.

Membantu pemutakhiran Identifikasi Sumber Pedoman dan Mekanisme Pendanaan untuk Sektor Sanitasi;

10. Membantu fasilitasi program pelatihan tentang Identifikasi Sumber Pedoman dan Mekanisme Pendanaan untuk Sektor Sanitasi; 11. Membantu koordinasi dan fasilitasi Pelatihan tentang fasilitasi Buku Putih Sanitasi, SSK dan Memorandum Program Sanitation Sector (MPSS) bagi Pokja Provinsi; 12. Membantu koordinasi dan fasilitasi Pelatihan bagi Tenaga Ahli dan Fasilitator Kota Konsultan Bantuan Teknis Penyusunan Memorandum Program Sektor Sanitation (MPSS) TA 2011; 13. Membantu dalam analisis mutu BP dan SSK; 14. Membantu pengembangan Pedoman Program Memorandum untuk aspek kelembagaan dan keuangan (Guidance Note); 15. Membantu penyusunan pedoman penguatan kelembagaan Pokja kota/kabupaten dalam tahap memorandum program; 16. Memastikan bahwa semua petunjuk/alat yang telah dibuat serta disain dan pedoman konseptual telah disebar dan dibagi secara benar dengan para pemangku kepentingan terkait. Secara khusus untuk Tim 2: 1.

Melaksanakan pelatihan tematik di 6 propinsi percontohan: Sumatera Selatan, Jawa Tengah, Jawa Timur, Bali, Kalimantan Barat dan Kalimantan Selatan;

2.

Melanjutkan penyusunan pedoman penguatan kelembagaan Pokja propinsi;

3.

Memberikan bantuan pemutakhiran pedoman penyusunan kelembagaan dan kegiatan program indikasi PPSP di tingkat lokal;

4.

Memberikan bantuan penyusunan pedoman penguatan kelembagaan Pokja kabupaten/kota dalam tahap memorandum program;

5.

Mengembangkan masukan strategis untuk Permendagri, dengan penekanan pada dukungan anggaran lokal yang wajib diberikan untuk pelaksanaan PPSP di tingkat lokal;

6.

Memberikan bantuan dalam sosialisasi SE Mendagri untuk propinsi dan kota/kabupaten terpilih untuk PPSP 2012, terkait pembentukan Pokja dan alokasi anggaran.

Sel USDP pada PIU-T (Kementrian Pekerjaan Umum): 1.

Membantu penyusunan TOR KMW untuk rekrutmen KMW 2012;

2.

Membantu mengidentifikasi dan memutuskan kebutuhan fasilitator untuk PPSP 2012 (Tahap 3);

3.

Mengkaji petunjuk dan pedoman terkait mengenai tahapan SSK;

4.

Memberikan konsultasi pelatihan berkala ke KMW, dan secara tidak langsung ke CF/PF (di tingkat regional);

5.

Memberikan bantuan dalam pelaksanaan Analisis Mutu BP dan SSK melalui forum panel;

6.

Memberikan bantuan pengembangan BP;

7.

Membantu dan memberikan masukan terkait Lokakarya Regional tentang BP dan SSK (secara berkala dan/atau di kota/kabupaten terpilih);

8.

Dukungan pelaksanaan “Sistim jejaring (Hub-system)” berbasis web – Tanya dan Jawab;

9.

Penyelesaian dang penyempurnaan lingkup kegiatan dan rencana kerja untuk penyediaan bantuan USDP untuk KMP dan PF/CF;

pelaksanaan

Even

Pengetahuan-Pendekatan

Penentuan

Prioritas,

terkait

10. Terus mengumpulkan dan menyelesaikan dokumen pendukung untuk tahap pelaksanaan yang terkait dengan pengadaan, manajemen kontraak, supervisi kontruksi, analisis mutu serta pengendalian, pemantauan dan evaluasi; 11. Penyusunan TOR dan Pedoman untuk konsultasi pelatihan (coaching clinic) yang akan diselenggarakan untuk mendukung daan meningkatkan usaha KMP dan PF/CF; 12. Membantu PIU-T dalam identifikasi 3 proyek percontohan yang cocok dan pemilihan opsi teknologi (alternatif yang mungkin); 13. Terus membantu pelaksanaan pemantauan PPSP (BP, SSK, pengembangan PM); 14. Membantu UC-AE agar diseminasi manual dan pedoman kepada pemangku kepentingan terkait efektif. 15. Membantu UC-AE, bersama PIU-AE, dalam penyelenggaraan road show/lokakarya untuk membangun komitmen kota untuk berpartisipasi dalam PPSP 2012;

4


16. Mengkoordinasikan penyelesaian survey DEWATS dan penyebaran kesimpulan dan rekomendasi secara efektif. Secara khusus Tim 3: 1.

Membantu penyusunan TOR KMW untuk rekrutmen KMW 2012;

2.

Membantu mengidentifikasi dan memutuskan kebutuhan fasilitator untuk PPSP 2012;

3.

Mengkaji petunjuk dan pedoman terkait, termasuk perampingan prosedur dan keluaran;

4.

Memberikan konsultasi pelatihan berkala ke KMW, dan secara tidak langsung ke CF/PF (di tingkat regional);

5.

Memberikan bantuan dalam pelaksanaan Analisis Mutu BP dan SSK melalui forum panel;

6.

Memberikan bantuan pengembangan BP;

7.

Membantu dan memberikan masukan terkait Lokakarya Regional tentang BP dan SSK (secara berkala dan/atau di kota/kabupaten terpilih);

8.

Membantu pelaksaan web-based “Hub-system”- Tanya jawab;

9.

Mengumpulkan pelajaran yang ditarik dan memberikan umpan-balik yang diperlukan untuk meningkatkan program;

pelaksanaan

Even

Pengetahuan-Pendekatan

Penentuan

Prioritas,

terkait

10. Dukungan berjalan untuk memberikan masukan ke sistim/alat pemantauan kinerja PF/CF; 11. Bantuan dalam memanatau kemajuan pengembangan BP dan SSK; 12. Dukungan berjalan untuk memberikan masukan bagi pemutakhiran FAQ terkait BP dan CSS di website; 13. Memberikan catatan tentang pengembangan rencana SSK, dengan memakai pendekatan modular yang cocok untuk perencanaan jangka pendek, menengah dan panjang; Secara khusus untuk Tim 45: 1.

Penyelesaian dang penyempurnaan lingkup kegiatan dan rencana kerja untuk penyediaan bantuan USDP untuk KMP dan PF/CF;

2.

Terus mengumpulkan dan menyelesaikan dokumen pendukung untuk tahap pelaksanaan yang terkait dengan pengadaan, manajemen kontrak, supervisi kontruksi, analisis mutu serta pengendalian, pemantauan dan evaluasi;

3.

Penyusunan TOR dan Pedoman untuk konsultasi pelatihan (coaching clinic) yang akan diselenggarakan untuk mendukung daan meningkatkan usaha KMP dan PF/CF;

4.

Menyusun TOR dan pedoman untuk lokakarya evaluasi kinerja dan keluaran KMP dan PF/CF dengan tujuan untuk menarik pelajaran dan, jika diperlukan, untuk meningkatkan/memodifikasi prosedur serta pedoman dan petunjuk pelaksanaan;

5.

Membantu PIU-T dalam identifikasi 3 proyek percontohan yang cocok dan pemilihan opsi teknologi (alternatif yang mungkin);

6.

Membantu penyelenggaraan dan pelaksanaan konsultasi pelatihan tersebut;

7.

Membantu UC-AE untuk secara efektif menyebarkan semua Petunjuk dan Pedoman yang telah selesai ke para pemangku kepentingan terkait;

8.

Secara efektif berbagi pengetahuan dan pengalaman pelaksanaan PPSP Tahap 4, melalui website, mass media, lokakarya, seminat dll.;

9.

Mengkoordinasikan penyelesaian survey DEWATS dan penyebaran kesimpulan dan rekomendasi secara efektif;

10. Membantu Tim Monev dalam pemantauan pelaksanaan PSP 4 dan 5; 11. Terus mengevaluasi Sanimas dan mengembangkan konsep peningkatan agar banyak diterapkan di daerah perkotaan; 12. Pemantauan PPSP BP, SSK dan penyusunan MPSS di delapan kota/kabupaten; 13. Merumuskan dan mengembangkan proyek percontohan dan pengembangan. 14. Menyelesaikan pedoman mengenai “Langkah dan biaya standar dalam pembangunan sanitasi”; 15. Menyelesaikan pedoman mengenai “Layanan Air Limbah Berbasis Masyarakat”; 16. Pemantauan PPSP BP, SSK dan penyusunan MPSS di delapan kota/kabupaten; 17. Merumuskan dan mengembangkan proyek percontohan dan pengembangan.

5


0.3

MASALAH DAN REKOMENDASI

Masalah utama yang muncul pada triwulan terakhir disajikan pada Tabel 0.1. Masalah-masalah dan rekomendasi yang dilaporkan pada Laporan Kemajuan Triwulanan (Quarterly Progress Report/QPR) yang lalu, dan juga yang masih relevan yang masih belum ditutup dari QPR yang lalu, kini disajikan pada Lampiran 1 laporan ini, lengkap dengan status mereka saat ini sejauh yang kami ketahui. Beberapa dari masalah-masalah tersebut masih sangatlah penting disaat sekarang bagi keberhasilan PPSP. Table 0. 1

No

Masalah dan Rekomendasi

Isu / Hambatan

Rekomendasi Tindakan Perbaikan

Pelaksana Utama

Kemajuan September 2011 dan Komentar dari USDP

POKJA AMPL Nasioal (dahulu TTPS) dan Kementerian anggota 1

Secara umum, kota mengalami kesulitan dalam mendapatkan dana Pemerintah Pusat. Tampaknya kesulitan utamanya adalah kota harus menyediakan dana pendamping proyek, dan kota tidak yakin apakah usulan proyek mereka akan disetujui oleh Pusat. Mungkin akan terlambat untuk mengalokasikan dana pendamping ke kegiatan lain, yang dengan demikian akan membekukan sebagian anggaran lokal hingga revisi anggaran lokal selesai. Mempertimbangkan ketidak-pastian ini, beberapa kota enggan untuk mengalokasikan dana pendamping.

Propinsi Jawa Tengah dan Timur telah menunjukkan bagaimana perencanaan SSK / PM bisa dipadukan kedalam pembuatan keputusan terkait RPIJM. 2 PPSP harus mengidentifikasi isu-isu peraturan perundang-undangan yang perlu diperhatikan, dan mengkaitkannya dengan usaha harmonisasi Sumberdaya Air. Khususnya, PPSP perlu mengidentifikasi instrumen peraturan perundang-undangan agar Pusat bisa memastikan bahwa pemerintah kota/kabupaten dan propinsi memperhatikan pembangunan sanitasi. Unit Pengelolaan Proyek (PMU) 1 Mekanisme pelaporan untuk lembaga-lembaga PPSP (PMU / PIU) tidak disusun dengan jelas. Ini mengakibatkan pelaksanaan kegiatan PMU/PIU menjadi tidak terkontrol seperti yang disepakati dalam rencana kerja PPSP, dan pencapai menjadi tidak bisa diukur. 2 Kurangnya pemanfaatan webmonev oleh PMU dan PIU sebagai sistim pendukung keputusan.

Disarankan untuk mempelajari kemungkinan bahwa model ini bisa diterapkan di kementerian lain (dalam kaitannya dengan peran dan posisi Satker), dan di semua propinsi (dalam kaitannya dengan koordinasi antara kebutuhan lokal dan peluang untuk mendapatkan bantuan pemerintah pusat).

POKJA AMPL dan Kementerian anggota

Jika ini ada kaitannya dengan pelaksanaan WASAP-D, maka akan ada beberapa hambatan dalam pelaksanaan hibah karena kurangnya peraturan yang diperlukan. Tapi jika ini ada kaitannya dengan APBN, maka ada mekanisme untuk mendapatkan anggaran Pusat untuk membantu investasi lokal, melalui proses dan prosedur RPIJM.

Membentuk gugus kerja bersama Pokja AMPL untuk menangani isu ini.

Pokja AMPL Nasional, PMU Kementerian anggota

USDP telah mengikuti pemikiran ini, dengan jalan melakukan koordinasi yang bagus antar kementeriankementerian terkait, karena ini disebutkan di kegiatan aksi dalam draf INPRES.

PMU/PIU Pokja AMPL

Utamanya, draf PMM disepakati oleh semua lembaga PSP, dan hanya koreksi dan editing kecil yang dicantumkan, tapi aksi pelaksanaan harus mengikuti draf. Tidak ada perubahan hingga kini

Mengusahakan bantuan keahlian jangka pendek dari USDP

PMM harus menetapkan mekanisme pelaporan antar lembaga-lembaga PPSP (PMU/PIU). Mekanisme ini harus dinyatakan dan disebar-luaskan melalui surat resmi dari Ketua Pokja AMPL ke semua lembaga PPSP (PMU/PIU). ) Pertemuan webmonev bulanan disarankan untuk PMU dan wakil PIU untuk mempelajari dan menganalisis hasil dari web Monev.

PMU – PIU

6


No

Isu / Hambatan

Unit Pelaksanaan Program (PIUs) 1 Jadual pengadaan saat ini untuk KMW dan CF/PF serta ketidakmampuan untuk mengadakan layanan ini melalui kontrak multitahun, menyebabkan waktu yang tersedia hanya 6 hingga 7 bulan untuk menyusun BP dan SSK, yang dianggap terlalu pendek untuk menyelesaikan dan mengorbankan mutu keduanya. 2 Keterlambatan proses seleksi kota untuk pelaksanaan PPSP 2012 mengakibatkan jumlah kota peserta PPSP 2012 menjadi tidak pasti.

3

Terbatasnya jumlah staf PIU-T yang membantu pelaksanaan PPSP secara aktif (terutama dalam pengelolaan sekretariat PIU-T), harus lebih diperhatikan jika PIU-T sadar bahwa program ini akan ditingkatkan dan menjadi lebih besar.

USDP 1 Dalam melaksanakan kerangka PPSP yang ada, tanggung-jawab utama untuk menyusun BP/SSK dan MPSS yang bermutu dan untuk memastikan partisipasi efektif dari para pemangku kepentingan terkait, berada di tangan Pokja Kota/Kabupaten. Untuk mewujudkan ini Kota/kabupaten diberi berbagai macam bantuan dari CF, PF, Pokja Provinsi, KMW dan KMP serta masing-masing dari PMU/PIU.

2

Petunjuk yang disusun oleh ISSDP dan dipakai oleh PPSP untuk mengembangkan BP dan SSK sudah bersifat komprehensif dan bermutu tinggi. Namun prosedur dan kerangka waktu yang ditetapkan masih dianggap menyulitkan dan memakan waktu, yang secara umum


Pelaksana Utama

PIU-T (PU-PPLP) harus mengadakan dan melatih KMW dan CF/PF sebelum akhir 2011, dan melaksanakan mobilisasi secara lebih awal (paling lambat Februari 2011).

PIU-T

Konsolidasi PMU dan PIU untuk mempercepat proses seleksi kota dan menentukan jumlah kota yang memenuhi syarat, diperlukan segera untuk menghindari keterlambatan rekrutmen KMW dan CF/PF.

PMU/PIU

Menambahkan beberapa konsultan (individual) yang bisa membantu PIU-T dan sekretariatnya, dianggap bisa mengoptimalkan peran PIU-T dan pengelolaan pelaksanaan PPSP.

PIU-T

Kegiatan pemantauan di lapangan diusulkan untuk penyusunan BP/SSK dan MSS oleh Pokja. Harus ditentukan apakah susunan Pokja dan kerangka bantuan serta fasilitasnya, pelatihan dan coaching yang diberikan bisa memberikan BK/SSk dan MPSS yang bermutu bagus, dan apakah rasa kepemilikan yang kuat terbentuk terhadap isi dokumen tersebut diantara para peserta Pokja.

Pengurus Tim USDP USDP Sel T

Membentuk Gugus Tugas untuk mengkaji petunjuk-petnjuk yang ada dan menyarankan cara untuk menyederhanakan prosedur dan mempersingkat waktu penyusunan BP dan SSK.

Pengurus Tim USDP Gugus Tugas

Kemajuan September 2011 dan Komentar dari USDP Usulan untuk pengalokasian anggaran melalui APBN-P 2011 untuk rekruitmen CF/PF dan pengadaan KMW telah dilakukan oleh PIU-T, namun belum ada keputusan/persetujuan hingga saat ini. Kegiatan Sosialisasi Persiapan Pelaksanaan PPSP 2012 telah dilaksanakan oleh PIU Kelembagaan pada tanggal 22-23 Agustus 2011 di Hotel Acacia Jakarta. Kabupaten/kota peserta PPSP 2012 telah ditetapkan oleh PIU Kelembagaan, sebanyak 103 kabupaten/kota akan terlibat pada tahun 2011. Usulan untuk pengalokasian anggaran melalui APBN-P 2011 untuk rekruitmen konsultan individual telah dilakukan oleh PIU-T, namun belum ada keputusan/persetujuan hingga saat ini. Sebagian Pokja kabupaten/kota telah berpartisipasi aktif dalam sistem Monev berbasis Web. Nampaknya masih diperlukan dorongan advokasi dari PMU/PIUs untuk memastikan semua kabupaten/kota yang terlibat akan menggunakan sistem Monev berbasis Web. Review Manual BP-SSK sedang dilakukan, kerangka Manual Revisi sedang disiapkan dan desain konseptual revisi Manual sedang disiapkan.

7


No

3

Isu / Hambatan tidak cocok dengan durasi kontrak konsultan yang diperbolehkan dan dengan tujuan percepatan pembangunan sanitasi. Di tahun 2012, setelah kontrak staf USDP banyak dikurangi, maka tahun 2010 dan 2011 akan menjadi tahuntahun dimana semua sistim dan pelatihan akan mengikuti disain program USDP. Ini mungkin tidak akan bisa terwujud sepenuhnya; lihat isu-isu yang disebutkan diatas.


Disarankan untuk menyelenggarakan Kajian Paruh Proyek (Mid Term Review) bersama di bulan Oktober 2011, dan memperbolehkan berbagai rekomendasi terkait rencana kerja USDP dan rencana penempatan staf untuk diselesaikan sebelum dan dilaksanakan di 2012 – PPSP Tahun 3.

Pelaksana Utama

Pokja AMPL EKN

Kemajuan September 2011 dan Komentar dari USDP

Draft ToR on Mid Term Review is submitted for comment to PokjaPMU and EKN.

8


1

INTRODUCTION

1.1

BACKGROUND

Indonesia’s commitment to the MDGs, as well as a World Bank report on the adverse economic impacts of poor sanitation in Indonesia, brought the sector under increased attention of the authorities, although these drivers did not result in increased funding allocations until the current Medium Term National Development Plan. They did, however, contribute to the creation of the Sanitation Technical Team (Tim Teknis Pembangunan Sanitasi, or TTPS), a grouping of 8 Ministries with responsibilities regarding sanitation, with Bappenas as leading Agency. In 2009 TTPS launched a challenging program to scale up and accelerate sanitation planning and investments during the period 2010-2014: Percepatan Pembangunan Sanitasi Permukiman (Accelerated Sanitation Development for Human Settlements), or PPSP. This program targets 330 cities experiencing sanitation problems and focuses on particular goals to be achieved by 2014. PPSP provides a framework for all stakeholders in sanitation development (government departments as well as foreign donors and private sector) to align their programs and projects in the tree sub-sectors with the goals of this national sanitation program. To accelerate urban sanitation improvements and increase the effectiveness of investments in the sector, GOI has decided to encourage all cities to apply a five-stage process leading to the implementation of an integrated sanitation strategy (Strategi Sanitasi Kota, or SSK). In effect, the availability of an SSK has become a criterion for allocating shares in the GOI’s specific allocation grants to local government (Dana Alokasi Khusus, or DAK). The role of the USDP will be to facilitate and further strengthen GOI institutions at the national, provincial and, indirectly, at the local level involved in implementing the PPSP. USDP will also support the TTPS with the further development of a national sanitation strategy including convincing national budget holders and international donors to invest in sanitation development based on the integrated plans prepared by the city authorities. As per Administrative Arrangement, USDP will provide technical assistance to the urban component of PPSP. The USDP Program is a co-operation between the State Ministry of National Planning (Bappenas), as the lead agency of TTPS, and the Government of the Netherlands represented by the Royal Netherlands Embassy. USDP provides technical assistance to PPSP and its PMU and three PIUs as established by the core ministries of TTPS, i.e. Bappenas and the Ministries of Public Works, Home Affairs and Health. The Program started on February 1, 2010 and will be completed by December 31, 2014. The context of the USDP is determined by the Government’s Medium Term National Development Plan which is, in effect, reflected in the Roadmap for the “Accelerated of Sanitation Development Program for Human Settlements” (“PPSP”). The PPSP is meant to provide the framework for all interventions in the sanitation sector. The PPSP program will be carried out in the period 2010-2014. To date the average allocation of sanitation funds in the local budget (APBD) has never been higher than 1% while less than 0.18% in the provincial budget and 0.036% in the national budget (APBN) respectively, including the funds that are allocated through DAK (specific transfer from national/central government). Notable developments have been the formulation of a policy for community based drinking water and sanitation, the introduction of urban strategic sanitation planning, and piloting approaches such as sanimas and community led total sanitation. As a result, the Ministry of Public Works became active in the sanitation sector through the Community-Based Water Supply and Sanitation Program (Pamsimas) and the Community-Based Sanitation Program (Sanimas). The Ministry of Health carried out Community-Based Total Sanitation (STBM) and conducted Campaigns for Clean and Hygienic Behaviour (PHBS). In 2007, the National Sanitation Conference-I agreed on the government’s commitment to develop sanitation in line with the MDGs. The International Year of Sanitation in 2008 was used to increase the awareness and gage the commitment of local government authorities. Subsequently, the issues and targets for future sanitation development were identified and the introduction of an integrated approach of city sanitation planning and development was launched at the Urban Sanitation Convention in April 2009. The Government set out a number of policies and strategies to overcome various structural constraints in sanitation development. These strategies are stated in the RPJMN 2010-2014 (5-Years National Medium Term Development Plan). The Government’s 2014 milestones for sanitation development include: 

No open defecation in both urban and rural areas by providing access to off-site sewerage systems to 10% and to on-site sewerage facilities to 90% of the population;

9






Reduction of waste generation at source, expansion of environmentally sounds solid waste management through sanitary or controlled landfills and other safer technologies. These measures would affect 80% of the urban households; Reduction of water pounding in 100 flood-prone cities/regencies with coverage of over 22,500 hectares.

PPSP aims at lifting sanitation conditions in urban and rural areas, in particular for some 330 cities that are faced most seriously with problems in one or several of the sanitation sub-sectors. PPSP’s integrated sanitation planning and implementation approach is consisting of five more or less subsequent stages and one overall stage, i.e. 1. Awareness rising by Campaigns, Education and Advocacy activities, 2.Institutional and Regulatory Development, 3.Preparation of Strategi Sanitasi Kota (SSK), 4.Preparation of Program Memorandum, and 5. Program Implementation. The overall stage 6 relates to Monitoring, Evaluation and Guidance. The overall aim of the USDP is to facilitate and support the implementation of PPSP. More specifically, the objectives are to: 1.

Develop capacity in the PMU and PIUs responsible for implementing the PPSP in effectively managing the development of the sector together with the stakeholders at the provincial and local levels;

2.

Consolidate the SSK approach for use by government facilitators and cities throughout the country, while ensuring that the SSKs address the needs of the poor and underserved citizens;

3.

Support the implementation of fundable project proposals following the outcomes of the SSKs.

The USDP consultants will provide technical assistance to the PMU and the PIUs to strengthen their capacity in supporting the provinces and cities with the planning and implementation of sanitation improvements. More specifically, the technical assistance will ensure or support the following main activities: a)

The production and dissemination of technical, financial, administrative and operational guidelines for sanitation planning, program memorandum development and the implementation of sanitation improvement projects;

b)

Capacity development and training of TTPS, PMU, PIUs and their facilitators and consultants at central and local government levels, such as for example the “Regional Management Consultants” which will guide and monitor the provincial facilitators and the city facilitators guiding the city working groups in SSK preparation;

c)

The establishment of a national monitoring system to track progress in PPSP implementation;

d)

The organization of a range of national and regional meetings/workshops to exchange lessons learned and disseminate information;

e)

The design of a sanitation investment strategy and framework;

f)

The provision of technical advice and support to a specific number of cities/regencies;

g)

Provide inputs for draft Presidential on PPSP as National Program (continuation).

1.2

PURPOSE OF THE QUARTERLY REPORTS

Quarterly Reports represent one of the reporting mechanisms of USDP. Quarterly Reports describe the progress and achievements of the past three months, and the scheduled services and activities for the next three months, within the context of the Annual Work Plan, each year prepared in December for the next calendar year. th

rd

This 7 Quarterly Report describes the progress of USDP over the period July-September 2011, the 3 quarter of 2011, and the scheduled activities for the period October-December 2011.

10


2

ACTIVITIES AND ACHIEVEMENTS OF THIS PAST QUARTER

USDP is providing support services to PPSP. It operates in the context of and in conjunction with PPSP. This chapter will therefore start with a section on the activities and achievements of PPSP during the reporting period from the perspective of USDP. PPSP is assumed to produce its own progress reports for the participating Ministries. Section 2.1 present general projects PPSP with in table 2.1 the overall progress of PPSP supported by USDP on a semi-annual basis. The structure of this table is the “USDP outputs” as specified in USDPs Consultants ToR. The nature of the outputs however mostly refers to PPSP achievements to which USDP provides support services. The structure is maintained as the output indicators were defined to judge on the success of PPSP achievements, quantitative and qualitative. Achievements need to be reviewed (Mid Term quantities) and redefined so as to allow direct abstraction of progress from the PPSP Monev and NAWASIS monitoring systems. By Mid Term Review an improved PPSP Progress format will be available. Additional indicators will be considered for progress at national and provincial level. 2.1

GENERAL PROGRESS OF PPSP

Main activities and achievements of PPSP during the past quarter can be summarized as follows: 1.

Completion of recruitment and selection of Cities to enrol in the PPSP program of 2012, including organisation of Regional Consultation Meetings (Konreg) to discuss the 2012 cities selection issues.

2.

Panel, consisting of members of PMU and PIUs staff, completed the review and assessment of contents and quality of BPSs and SSKs.

3.

Supervision and monitoring of PFs/CFs, KMWs and KMPs services.

4.

Training events of 33 Provincial Satkers and staff on PPSP procedures; training of KMP consultants on MPSS; training of Poja staff and CFs on EHRA implementation.

5.

Preparation City Sanitation Summit XI in Probolingo on 17 - 18 October 2011.

6.

Organization several Steering Committees meeting to discuss and decide strategic issues, such as: the preparation of KSAN, the finalisation of draft INPRES covering Sanitation, CLTS (STBM) and Water Supply.

11


Table 2.1

The Overall Progress of PPSP Supported by USDP on a Semi-Annual Basis. 2012

2010

2011

Midterm Target

December

October

cummulative

annual

annual

cities

12

2

1

By mid term review, at least 48 cities mobilised and developing SSK

cities

48

41

58

By midterm review, at least 32 cities have completed BP Buku Putih

buku putih

32

41

0

By midterm review at least 16 cities have completed SSK

SSK

16

41

0

PF and CF

40

54

58

provinces

6

13

17

24

35

57

Indicators

1

unit

Output 1: Large numbers of districts/cities are able to develop poor inclusive district / city wide sanitation strategies

1.1 Support government in annual process of city selection Four annual city selection processes facilitated Review and streamline the SSK process to enable efficient scaling up of the SSK at city level 1.2 while maintaining quality and local ownership

1.3 Train PF/CF via training of trainers and provide subsequent coaching At least 40 provincial/city facilitators trained and deployed by 2014 and provide ongoing technical support and guidance 1.4

Provide ongoing guidance and support to CF and PF to ensure that SSK are of high quality, poor inclusive, and lead to action plans for pro poor investment in priority areas By mid term in at least 6 provinces with more than 4 cities each, the pokja is functioning to support the scaling up of the approach in the remaining cities and in monitoring progress

2 2.1

cities

Output 2: Municipalities have access to skilled human resources for sanitation advocacy, planning, and the formulation and implementation of technical proposals Ensure the technical capacity of the PMU/PIUs and of a high quality technical assistance to PF/CF and pokjas including assistance from technical consultants By middle 2011 PMU & PIU operational and effectively coordinating their support to provincial governments and PPSP municipalities PMU & PIU annual workplan

workplan

3

1

1

PMM implementation

completeness

1

0

0

no. of meetings

meetings

5

4

5

2.2 Assist PMU and PIUs in providing ongoing support and guidance to all cities PPSP website operational providing information and guidance to participating cities

on line

By mid term, 48 cities receive regular support and guidance from various specialist

cities

By mid term at least four national/regional workshops be held

workshop

1

1

1

48

41

57

4

3

4

SSK are poor inclusive and hold sound technical analysis of sanitation priorities and of financial, institutional, social, and behavioural aspects of urban sanitation; poor inclusive, technically sound, financially sound, institutionally sound

12


Indicators

3

Output 3: Technical and andminsitrative guidelines and procedures for the preparation, financing, and implementation of urban sanitation investments in small to medium sized cities, developed or updated as necessary, are formally adopted and disseminated widely

3.1

Ensure that municipalities/provincial governments have all necessary standard documents for city sanitation planning, preparation of technical propsals/program memoranda, procurement, and implementation

unit

2012

2010

2011

Midterm Target

December

October

cummulative

annual

annual

By end of inception, priority list of technical and operational guidance material agreed with TTPS Provisional list of documents to be produced and disseminated by Mid Term including:

3.2

Standard design

unit

1

Cost criteria

unit

1

Guidance of tenders

unit

1

Public private partnership

unit

1

Advocate for and support government in the establishment of operational links between CSS formulation and access to finance for sanitation; Clarify and communicate to local governments the available financing options and mechanisms Advocate for and support the development of an urban sanitation investment framework at national level

provinces

16

cities

32

By midterm available financing options and mechanisms clarified and communicated to provincial governments and cities

cities

32

By midterm interim lesson learned from PPSP implementation documented and disseminated widely

cities

32

cities

16

9

30 - (58)

cities

16

9

(33)

Document and disseminate nationally lessons learned from PPSP implementation

16

Use lesson learned in advocacy to inform strategy and decision making at national level

4

4.1

Output 4: Quality program memoranda, based on poor-inclusive CSSs are developed and being implemented in (at least30) small to medium sized cities, with municipalities playing the lead coordinating role Provide technical assistance and quality assurance to both locally funded and centrally cofunded proposals arising from SSKs, and to their implementation By midterm, 16 cities have developed technically sound program memoranda/funding proposals based on their CSS

4.2

Ensure that program memoranda are pro-poor, address the expressed needs of under-served customers and work towards the national target of eliminating open defecation All proposals are realistic in terms of available technical and financial resources, include measures to address the needs of low income households and are sufficiently sounds and detailed for procurement purposes.

4.3

Facilitate small scale municipal pilot projects to resolve key challenges identified in SSK

13

Urban Sanitation Development Program Quarterly Progress Report No. 07, July-September 2011 2012

2010

2011

Midterm Target

December

October

cummulative

annual

annual

cities utilises

32

35

33

Quality assurance system in place for CSS formulation and technical proposals by end 2010

cities

32

20

5.3

Monitor the implementation of the CSS by the cities/regencies for the full range of activities prioritised by CSS

cities

50

5.4

Establish a system for monitoring of the technical quality of phisycal works being implemented (under DAK), as well as the effectiveness and equity of benefitsrelated to these works

cities

32

5.5

Monitor the implementation of physical works and the outcome of new investments

cities

32

5.6

Ensure that lessons are learned from the monitoring information are used to inform national strategy and decision making cities

32

Indicators

5 5.1

Output 5: Systems are operational at national, provincial, and city level for monitoring the progress and outcome of new (urban sanitation) investments with particular eference to quality and equity Assist with the design of a monitoring framework for PPSP PPSP monitoring system operational at national,provincial, city/district level by end 2010

5.2

unit

Monitor the quality of PPSP activities: quality of city planning process, the program memoranda including ensuring the fostering of municipal ownership

Technical monitoring of investmens under DAK estabished at national and local levels by mid term

14


2.2

USDP’S MAIN EVENTS AND RESULTS DURING THE PAST QUARTER

The main support services of USDP towards PPSP’s development and implementation in the past quarter can be summarized as follows (for a more detailed listing against outputs and tasks see section 2.3): 1.

Support service towards the recruitment and mobilisation of new cities to enrol in the PPSP 2012 program, including review of selection criteria, review of the guidelines on institutional preparation; design and development of related advocacy and communication materials.

2.

Support in revisions of PPSP Program Management Manual.

3.

Development of adjusted EHRA methodology with stronger focus on priority areas and streamlined survey methodology. Finalistion of draft manual and initial field-testing.

4.

Coaching sessions for KMW and KMP in the regions.

5.

Monitoring visits to kabupaten and kotas on BP-SSK (5) and MPSS (3) implementation.

6.

Streamlining of BP-SSK – MPSS procedures.

7.

Update of ToRs of PFs/CFs, and estimate of budget requirements 2012.

8.

Finalisation of TORs for KMWs and KMPs based on GOI budgets available for these services 2012.

9.

Preparation of Training Materials and Training of Trainers event for four keys PPSP job titles, in particular for the new PFs/CFs; initial steps towards the Grand design for a PPSP wide training program.

10. Training events of 33 Provincial Satkers and staff on PPSP procedures; training of KMP consultants on PMSS; training of Pokja staff and CFs on EHRA implementation. 11. Further development of MONEV, including testing of QA tools for BPSs and SSKs. 12. Development of the National City Sanitation Ranking NCSR in cooperation with AKKOPSI. 13. Support and assistance in getting the approval of the Office of the President for INPRES status for PPSP, which was originally scheduled for 3rd quarter of 2010. 14. Support and assistance to the preparation and organisation of various national events such as the national workshop on the recruitment and selection of cities to enrol in PPSP 2012, the National Sanitation and Water Supply Convention KSAN October 2011, City Sanitation Summits XI 17 – 18 October 2011 in Probolingo, etc. 15. Guidance and assistance towards the preparation of the PPSP Panel for the review and assessment of PPSP output such as BPSs and SSKs. 16. Further development of the pilot on improvement of institutional and operation capacity of Provincial Pokjas to contribute to the implementation of PPSP from the Provincial level. 17. Participation in several public consultations for BPSs and SSKs, usually in Provincial Capitals, providing feedback to Pokjas and KMWs.

2.3

PROGRESS USDP VERSUS SPECIFIED OUTPUTS AND TASKS rd

The progress presented here in more detail concerns the activities implemented by USDP in the 3 quarter of 2011, i.e. July – September 2011. Main activities of PPSP and USDP during this reporting period were presented in the previous sections 2.1. and 2.2. USDP’s activities in said period are presented in Table 2.2 below. The structure in presenting the USDP activities is based on a functional division and follows the format of Table 3.1 Planned activities in next period of quarterly reports. The relationship of USDP activities to outputs and tasks defined in USDP’s TOR is dropped as these outputs more are a reflection of the PPSP implementation. The progress on USDP outputs is presented in table format based on figures on the PPSP MONEV system; see table 2.2.

15


Table 2.2

No

Specific activities of USDP in the reporting period (July – September 2011)

PPSP Program Activities Scheduled for reported Period (JulySeptember)

USDP Support Activities through USDP Cells and/or Teams Scheduled for Reporting Period

Target Group

PMU

USDP Cell at PMU (UC-PMU)

1

Support National Pokja AMPL as well as Steering Committee Team on finalization of the Draft of INPRES that now intends to address jointly the acceleration of the national programs for sanitation and water supply.

The small team of Pokja AMPL

2

Networking with cities preparing SSK in 2012.

PMU and PIUs

3

Networking with AKKOPSI.

The leaders and members of AKKOPSI

4

Hands-on capacity building and training for PMU and PIUs at national level.

PMU and PIUs’ staffs

5

Hands-on capacity building and training for Provincial and City/Regency Pokjas. Support the implementation phase of Monev and further development of the web based system.

Selected Provinces and City/ Regency All Pokjas at Provinces and City/regency

Support Pokja AMPL and PMU to develop proper data regarding obligations for the funding and investment planning at all levels of government. Further monitor use of web-based MonEv system and remove bugs found.

National Pokja AMPL

6

7

8

9

Assess document quality of SSK 2011 cities, focusing on cities reporting to complete SSK documents in the webbased Monev.

Progress Until September 2011



Support and assist the input of legal language from related legal bureau of Ministries.  Convincing to the Steering Committee member about the ready draft of INPRES to be transferred to the related Minister for having stipulation from the President.  Having initiative to prepare a draft of the implementation of regulation of the INPRES.  Support PMU and PIUs in terms of preparing and transferring the selection process to provincial level of government.  Building a new network of provincial expertise in doing the city selection for participation in PPSP, starting from 2012.  Continuing to support AKKOPSI for the development of their institutional capacity of national secretariat through technical assistance.  Continuing to support PIU AE and AKKOPSI for the preparation of the City Sanitation Summits for the year of 2011.  Continuing to assist PIU-AE and AKKOPSI in development of the concepts for a city sanitation rating system at national level. Providing support to the development of capacity building and forming the mechanism of coordination and consolidation. Continuing to support the development of training modules and resource persons. Support and assist the other program in integrating the PPSP Monev to the WATSAN Monev that is coordinated by WASAP-E. Continue to support and assist the development of funding mechanism to support the effectuation of the ongoing policy and strategy through budget and investment policy. Continue to assist PMU in monitoring results of web-based Monev and to support in developing the activities of National Information centre (PIN). Manage quick assessment of SSK so as to enable continuation to PM Stage. Assist PMU to manage response to city Pokja.

On going, Waiting confirmation the complete final concept from Water Sector.

On going in the Coordination with PIU AE and PIU IF.

On going with intensive meeting with AKKOPSI Board.

On going on EHRA Study and implementation of PMU-PIUs coordination meetings. Involved in activities on Pilot Provincial Pokja Capacity Buildings and Trainings. On going with the special activities the implementation at Kabupaten/Kota POKJAs. Preparing workshop, including TOR and Agenda for budget policy preparation.

On going to support the system of National Information System. On going 22 SSKs completed and for the rest of 20 SSKs are on going to be reviewed.

16


No


Target Group

10

Executing recruitment of PPSP Facilitators (CFs/PFs) 2011.

PPSP Facilitators

11

Orientation and training to Provincial Pokjas.

Provincial Pokjas

12

Training to the PPSP Facilitators.

CFs, PFs

13

Kick-off PPSP 2011 by orientation and training to Provincial and Municipal Pokjas. Realise a national water and sanitation Monev system.

Pokjas

14

15

Programme initiation at 56 cities.

PIU-AE

USDP Support Activities through USDP Cells and/or Teams Scheduled for Reporting Period Provide suport to prepare TOR of PFs/CFs, evaluation tools for CFs/PFs selection. Support in preparing draft TOR/proposal, training materials and facilitating/organizing the training. Support in developing TOR of training and support in facilitating/organizing the training. Support in preparing draft TOR/proposal and facilitating the delivery of training. Support to the further development of national water and sanitation Monev system particularly on the sanitation part. Role of USDP will be to ensure that the PPSP module on sanitation is properly applied into the new system. Provide training to new cities, PF and CF in using the available Monev modules for SSK development as well as identified implementation.

Progress Until September 2011 Completed.

On going, implemented to Provinces and to be continued to the rest of 3 Provinces. Completed.

Completed.

On going, in the collaboration with WASAP E.

Completed.

USDP Cell at PIU-AE (UC-AE)

1

National workshop on city selection for PPSP implementation 2012.

Provincial Pokjas

Support in preparing TOR, workshop materials, facilitating the workshop.

2

City/District selection for PPSP 2012 & 2013 processes under responsibility of Provincial Governments

Provincial Pokja/Govern ment

Conceptual event, materials and technical supports.

3

Action plan for quarterly activities of PIU AE in developing materials and conceptual note for piloting pro poor campaign and gender mainstreaming with private and media involvement (June 2011). City Sanitation Summit X, Banda Aceh (29-31 May, 2011).

Serang and Bandung are targeted as example for other Pokja’s

Conceptual event, materials and technical support.

63 Cities /Districts 14 Provinces and Central governments/ invitations PF/CF candidates

Conceptual event, materials and technical support.

Completed. Proceeding by committee CSS X (Banda Aceh) is in process.

Support in communications, PMJK, Hygiene and PPP aspects.

Completed. Materials of training are submitted to CBT. Completed. All results of review are submitted to PMU. Completed. Follow up support to 20 regencies/cities

4

5

PF/CF Training (18-28 May 2011).

6

Joined facilitation on QA of “BukuPutihSanitasi& SSK”.

QA Panel Team

Technical assistance.

7

Adjusted EHRA Implementation Trial.

PIU AE, PokjaProvinsi

Capacity Building and Technical assistance.

Completed. Note for budget planning: preparation and implementation plan of city/district selection for PPSP 2013 must be finished before 2012. Formal letters from provinces are submitted in PIU AE. A long list candidates of PPSP 2012 attached in the letter that sent by the Secretary of Directorate General of PPLP, Health Ministry to PIU IF (Home Affairs Ministries) and PMU (Bappenas Ministries). Completed.

17


No



Target Group

8

On-Going preparation Konferensi Air & Sanitasi Nasional (KSAN)

PMU/Pokja AMPL



9

Community participation and PPP Pilot Project on community based integrated solid waste processing.

Facilitation

10

Campaign and Strategic Communication training for PPSP’s Cities/Districts

11

On going support for “Pilot Strengthening Provincial Pokja”

PIU AE, private sectors and Communities Pokja members of communication team Pokja Pilot targeted for 6 provinces

Member of Organizing Committee.

Conceptual, materials and sources contributions (including sub-sub modules of sanitation and hygiene communication strategy). Conceptual substance, facilitations and advocacy training materials

PIU-IF

Progress Until September 2011 on request, including process data from EPI Info to SPSS and Excel Tables. A number of pre-events of KSAN with contributionsof USDP are on going. Some of conceptual notes and TOR of side events, media plan and substance of conference’s topic are delivered and developed in committee. Some of stakeholders that involve in the event also synergized-collaboration on their preparation supports for KSAN. Postponement of pilot selection, due to adjusted EHRA priority in this quarter. st

1 batch training in Yogyakarta completd in June nd and 2 batch 2 is in September. Completed for 3 provinces of training-1 (related to stage 13 PPSP, including advocacy roles of in provincial levels.

USDP Cell at PIU-IF (UC-IF)

1

Provide support to PIU AE on city selection.

Provide support on socialization of circular letter Minister of Home Affairs to provinces and municipalities selected for PPSP 2012 concerning Pokja preparation and budget allocation.

The socialization of circular letter Minister of Home Affairs to provinces and municipalities selected for PPSP 2012 has been done on 21-23 August 2011.

2

Verification of Governor decree for provincial working groups and mayor decree for cities working groups and financial readiness of provinces and cities for PPSP.



This is contious activity from the previous quarter.



Develop capacity members of PIUIF to monitor, evaluate, and develop strategic inputs in developing Pokja and ensuring financial support at provincial and local levels by regular mini coaching (continuation from previous quarter). Provide support to implementation of monitoring and ensuring institutional and financial readiness of local government to engage in PPSP in the year 2011 and 2012 (continuation from previous quarter).

Support to PIU-IF related to monev on 41 cities Pokja PPSP 2010 which will start MPSS in this year, including the following: Preparing monev tools related to institutional to be used by PIU IF for monev cities Pokja condition Provide advice on human resources/staff to be involved in monev implementation in cities Preparing draft speech of DG Bina Bangda for coordination monev cities pokja meeting at provincial level.

18


No



Target Group

Progress Until September 2011 As resource person and/or facilitator in coordination meeting at provincial level. Preparing draft compilation format or monev result

3

Strengthening the provincial and cities working group to be able to implement PPSP Program through guidance/visits to provincial and cities working groups.







Carry out institutional mapping, identify thematic training, institutional strengthening and Monev in 6 pilot provinces: South Sumatera, Central Java, East Java, Bali, West Kalimantan and South Kalimantan (continuation from previous quarter). Develop strategic inputs to the Regulation of Minister of Home Affairs in emphasizing compulsory local budget support for PPSP implementation at local level (continuation from previous quarter). Prepare guidelines on institutional strengthening of provincialPokjas (continuation from previous quarter) Note: USDP will only visit the provincial level.

This is contious activities from the previous quarter: Pilot Strengthening Provincial Pokja, Completed Institutional Mapping in Central Java, and East Java, The result of Institutional Mapping has been informed and consulted to Chief of National Pokja AMPL. Theme of Training I is the Role of Provincial Pokja in supporting the Provincial Government in sanitation development. The training has been done in 4 (four provincies) except Central Java and West Kalimanatan.Training II has been done for Provincial Pokja South Kalimantan, and will be organized for other provincies in the next quarter. Strategic Inputs to the Regulation of Minister of Home Affairs. The Input of USDP has been delivered to PIU IF. The input is the clausal emphasizing PPSP as national program, and the provincial and city/district government must allocate sufficient local budget to implement PPSP.

4

Prepare and agree on tools for verification of institutional and financial readiness for province and cities working groups for implementation of PPSP Program



Provide support to implementation of monitoring and ensuring institutional and financial readiness of local government to engage in PPSP in the year 2011 and 2012

Guidelines on Institutional Strengthening of Provincial Pokjas. The development of guideline is still on going, and will be completed on December (fter the internalization step is completed in the pilot. Support PIU-IF on how to check cities Pokja decree as an indicator of institutional readiness of pokja to implement PPSP program. 19


No



Target Group

2011 and 2012 



(continuation from previous quarter). Support in improvement of draft Program Management Manual of PPSP development (continuation from previous quarter). Develop capacity members of PIUIF to monitor, evaluate, and develop strategic inputs in developing Pokja and ensuring financial support to provincial and local level by regular mini coaching (continuation from previous quarter).

5

Quality assessment of BP and SSK in institutional and financials aspects.

Provide support to quality assessment of BP and SSK.

6

Finalization of draft INPRES PPSP Program. Provide guideline related to institutional development and financial aspects.

Provide input if needed

7

 





8

Training for Provincial Pokjas on facilitation PPSP, for KMW and KMP.

   







Prepare guideline on regulator and operator of sanitation sector. Support in development of Guideline of Program Memorandum for institutional and financial aspects (Guidance note). Provide support for the guideline on institutional strengthening of district and city Pokjas in program memorandum phase. Prepare guideline on PPP (public private partnership) for institutional and financial aspects. Preparing Grand Design Capacity Building PPSP. Improve the training modules based on TOT results. Facilitate Trainers preparation meeting as a follow up of TOT. Prepare design, syllabus, and coordinate facilitation of training program for province Pokja on facilitation development of BP, SSK and Memorandum Program Sanitation Sector (MPSS). Prepare design, syllabus, and coordinate facilitation of training program implementation for KMW and KMP. Prepare design and facilitate implementation of team building USDP, PMU and PIUs. Evaluate training program PPSP 2011.

Progress Until September 2011 Support PIU-IF on how to check budget readiness of cities by checking ‘RKA, Rencana Kerja Anggaran or DPA” as an indicator of budget readiness to implement PPSP program. Provide advice on institutional and budgetary feasibility. Joint coordination meetings of PIU-IF and cities PPSP at Jakarta. Provide input on draft Letter Appointment of Cities PPSP 2012 to be signed by DG Bina Bangda, MOHA. Provide support to ‘Tim Panel’ of BP and SSK in PIU-IF in using the tool to assess quality of documents BP and SSK of cities PPSP 2010 No activity The development of guideline on regulator and operator of sanitation sector is postponed to the forth quarter. The input of institutional and financial aspect on guideline of PPP has not been done; as the initial process is still proceed in the UC AE. UC IF is waiting the process in UC AE. Draft Grand Design Capacity Building PPSP is in progress development Improvement of 24 generic sub-modules developed by PPSP with support from USDP had been done in line with 5 programs training implementation and also based on ToT results. Trainers preparation meetings had been done in line with implemented trainings. Training design, syllabus, and coordination of facilitation training had been done for

20


No



Target Group 

Provide input on development and operation of web Training PPSP.

Progress Until September 2011 the 5 implemented trainings, Evaluation of training program had been done and the result is used for recommendation of the future PPSP training program

9



Support to PIU-T on recruitment and training of PF and CF.



10



Provide guideline Source identification and Funding Mechanism sanitation sector



PIU-T

As member of team recruitment PF and CF. Prepare design, syllabus, and coordinate facilitation of training program for PF and CF on facilitation development of BP, SSK and Memorandum Program Sanitation Sector (MPSS). Support updates Guideline Source identification and Funding Mechanism sanitation sector. Support to facilitate training program of Source identification and Funding Mechanism sanitation sector.

Web training of PPSP is under construction The activities completed on July 2011.

Support update Guideline Source identification and Funding Mechanism sanitation sector is on going. Support implementation of Training program of Source identification and Funding Mechanism sanitation sector for pokja province held on 19-22 September 2011.

USDP Cell at PIU-T (UC-T)

1

Organize the secretariat PIU-T to prepare the smooth implementation of PPSP in the year 2010 – 2014 (as follow up to the SK of PIU-T by DG of Cipta Karya) to effectuate the PIU-T’s roles and tasks.

PIU-T

2

Organize/Facilitate the panel to assess the quality of SSKs.

Municipal Pokjas

3

Prepare the budget proposal for PPSP implementation in 2012.

PIU-T

Continued discussions with Directorate of Environmental Sanitation regarding operational PPSP issues, and manning of the PIU‐Technical; assist PPLP and PIU‐T in further internalizing the commitments and requirements from MPW for the successful implementation of PPSP. Provide support to internalize the QA tools to PIU-T’s Panel Team to assess the quality of SSKs for the technical aspect.

Provide support in developing KMW’s and KMP’s TOR for PPSP

Reference Surat Keputusan issued by DG CK in April 2011 providing outline role and responsibilities PIU-T plus staffing schedule and task descriptions of 5 Technical and 8 Support Staff. Completed for 20 documents. USDP Team supported PIUT’s panel team in internalizing QA tools (technical aspect) during the assessment of 20 BPs and SSKs by PIU-T’s panel team. The 22 of rest BPs and SSKs are targeted to be completed in July 2011. However, PMU cancelled to assess the quality of 22 of the remaining documents due to over-burden for PMU/PIUs panel team. PMU recommended to leave the QA to KMW/KMP, and PMU/PIUs will assess randomly for certain documents as a part of Monev support. On-going in 4 Regions and 10

21


No

4


Target Group

Support KMWs/PFs and CFs in facilitating Provincial Pokjas and City Pokjas.

KMWs, CFs, PFs

5

Review the BPs and SSK Manual.

PIU-T

6

Province wise consolidation of the scope of work related to identified additional studies and designs for cities that are eligible to continue with MPSS phase.

PIU-T

7

Delegation of KMP procurement, contract management and monitoring & evaluation of the PM Phase to Provincial Satkers.

Prov. Satkers

8

Ensure that KMPs follow standard procedures in preparing a MPSS.

PIU-T KMP Pokjas

9

Ensure that KMPs follow standard formats for master planning, feasibility studies and detailed engineering designs.

PIU-T KMP Pokjas

10

Organize/Facilitate a panel to assess the quality of MPSS and the identified Master Plans, Feasibility Studies, AMDAL+LARAP and Detailed Engineering Designs.

Pokjas KMP

11

Develop standard procedures and standard documents for procuring works, goods and services under PPSP Phase 5. Contract management, construction supervision, quality assessment and control of works and goods contracts, including commissioning

PIU-T

12

PIU-T



implementation 2012.

Provinces

Coaching clinics to KMWs Provide guidance and support to KMWs, CFs, PFs through HUB System/Help-desk. Provide support in desk review and observation on the utilization of the Manual B and Manual C at city level. Assist with assessing completion status of SSKs in 41 cities (2010 PPSP Batch) in order to determine scope of work for completion of SSK and preparation of MPSSby KMPs covering 10 provinces/32 cities and the KMWs covering 4 provinces/9 cities. Consolidate mechanism and seek consensus with PIU-PU to provide assistance to the offices of the Provincial Satkers in KMP procurement, contract management, quality assessment for which training programs will be developed.  Assist with the delivery of the training.  Finalize the development of effective and measurable indicators to assess quality of MPSS.  Seek consensus with PIU-PU on the procedures to monitor preparation, completeness and effectiveness of MPSS, obtain feed back to ensure refinement of procedures, manuals and guidelines and general quality of the document produced.  Implementation of coaching clinics aimed to provide support to the City/Regency Pokjas, Provincial Satkers, KMPs and Facilitators and PIU-T. Finalizing Manual and Guidelines (including translations) for the preparation of Master Plans, Feasibility Studies (for 3 sub-sectors), AMDAL and LARAP and Detailed Engineering Designs. Provide continued support to assess the quality of MPSS and Studies and Designs through a Pannel Forum on Quality Assessement and Quality Assurance of documents prepared under PPSP. Continue preparation of standard procedures and documents for procuring works, goods and services under PPSP Phase 5. Start developing standard procedures, manuals and guidelines related to contract management, construction supervision, quality assessment and

On-goingin 4 Regions and 10 Provinces

Pending

On-going

On-going

Training schedules & lesson plan prepared On-going

Pending

On-going

Under preparation

Pending

On-going

On-going

22


No


Target Group

procedures under supply and installation of goods contracts.

13

Contract management, quality assessment and control of service contracts.

14

Measure the quality of SSK documents from 41 cities.

PIU-T

USDP Support Activities through USDP Cells and/or Teams Scheduled for Reporting Period control of works and goods contracts, including commissioning procedures under supply and installation of goods contracts. Start with developing standard procedures, manuals and guidelines related to contract management and quality assessment and control of service contracts. Support panel team of PPSP in measuring the submitted documents. Support panel team of PPSP in internalising the process of QA within the PPSP system.


On-going

USDP team has assessed the quality of 7 BPs and SSKs randomly (from 41 documents). General report of the assessment has been incorporated in the USDP Annual Report 2010. USDP Team supported PIUT’s panel team in internalizing QA tools (technical aspect) during the assessment of 20 BPs abd SSKs by PIU-T’s panel team. The 22 of rest BPs and SSKs are targeted to be completed in July 2011. However, PMU cancelled to assess the quality of 22 of the rest documents due to overburden for PMU/PIUs panel team. PMU recommended to leave the QA to KMW/KMP, and PMU/PIUs will assess randomly for certain documents as a part of Monev support.

23


3

PLANNED ACTIVITIES FOR NEXT THREE MONTHS: OCTOBER-DECEMBER 2011

USDP is providing support services to PPSP. It operates in the context and in conjunction with PPSP. This chapter will therefore start with a section on the planned activities of PPSP during the next three months as perceived by USDP based on discussions with PMU and PIUs. PPSP is assumed to produce its own reports on planned activities as well as work plans for the participating Ministries.

3.1

PPSP PROGRAM

The activities planned by PMU and PIUs for PPSP for the period October-December 2011 can be summarized as follows (for a more detailed listing of scheduled activities see Table 3.1): Regarding PPSP institutionalization: 1. 2. 3. 4. 5. 6. 7. 8. 9.

Completion of consolidation of work plans of PMU and PIUs for PPSP 2011; Preparation of Work Plan 2012; Internalisation and formalisation of Program Management Manual; PPSP Echelon 2 meeting; Strengthen PMU-PIU coordination and structured meeting schedule; Training on communication on management aspect for Provincial Pokjas; National Sanitation Convention KSAN (11 – 13 October 2011); Update on investment policies in sanitation in support of Roadmap PPSP; Strengthen PMU-PPSP coordination and structured meeting schedule.

Regarding implementation of PPSP Stages: 1. 2. 3. 4. 5. 6. 7.

3.2

Finalise and apply adjusted EHRA methodology; Monitoring and supervision of KMWs plus PFs/CFs in 4 Regions and KMPs staff plus CFsin 10 provinces; City Sanitation Summit XI in Probolingo in collaboration with AKKOPSI; Finalisation of INPRES procedures and documentation for submission to the President; MoNev introduction and training forPokjas and PIUs; Provincial seminar on Regency/City networking; Prepare for recruitment of PFs, CFs, KMWs and KMPs for PPSP 2012 program.

USDP SUPPORT FOR PPSP INSTITUTIONALIZATION AND IMPLEMENTATION

In the next quarter the following main support activities are foreseen for each of the USDP Cells (for a more detailed listing of scheduled activities see Table 3.2 u/i Table 3.5): USDP Cell at PMU (Bappenas): 1.

To support the government, through the Pokja AMPL, in socialization of the INPRES regarding the accelerated of the development of human settlement sanitation and its stipulation by law (INPRES).

2.

Support and assist PMU, as well as the national working group for Water and Sanitation (POKJA AMPL), on the framework of regionalization of the Pokja.

3.

Support and assist National Pokja AMPL to prepare the National Conference of Sanitation Development.

4.

Continue to support PMU in carrying out activities in the context of knowledge management.

5.

To support PMU in the guarding the implementation of Web-based Monev.

6.

To support PIU-AE in carrying out the socialization of the legal and stipulated policy of PPSP.

7.

Continue to support PIU-AE in the preparation of the PPSP roll out program for 2012 cities in preparing SSK.

8.

Continue to support PIU-AE in facilitating its Ministry to assist AKKOPSI in conducting the first City Sanitation Summit in year 2012to be held in Balikpapan.

9.

To support PIU-IF in facilitating its Ministry to prepare regulation as well as decree in getting commitments for the setting up of the obligations of all level governments, as well as the community and private parties to allocate their investment budgets for the sanitation sector.

10. Continue to support UC-IF in facilitation related to capacity building program to improve the quality and professional services of all units of PPSP institutions, and at selected Provincial Pokjas.

24


In particular with regard to Team 6: 1.

Further enhance the utilization of web based Monev system to develop SSK: promotion of SSK development phase.

2.

Workshop lesson learned in November.

3.

Promote Monev results to PMU and PIU leads through regular meeting initiation and sanitation web.

4.

Site visit to selected cities and develop lessons learned.

5.

Assist as implementation of hub and coaching clinics.

USDP Cell at PIU-AE (Ministry of Health), including Team 1: 1.

Share and transfer knowledge to PIU-AE team on implementation their roles and tasks.

2.

Technical assistance and quality assessment of material/tools, campaign, and promotions development for PMU and other implementation team of PPSP.

3.

Implementation of mainstreaming PMJK, Hygiene Promotions and Public Private Partnership aspects.

4.

Develop and re-produce materials and tools communications.

5.

Assist PIU-AE team in assessing BP, SSK and PM (content quality and ownership).

6.

Develop capacity the members of PIU-AE to monitor, evaluate, and develop all of communications and advocacy and empowerment of PPSP’s principals and mission (mini participative coaching).

7.

Facilitate the improvement of institutional design of PIU-AE.

8.

Communications skill trainings and workshop for PPSP pilots, agent advocacy and communicators.

9.

Internalize communication principles, studies/assessment and drafting SSK.

advocacy

and

empowerment

skill/knowledge

implement

10. Assist PIU-AE in using monitoring and evaluations system of PPSP. 11. Contribute to PIUs, PMU and AKKOPSI events and trainings and monitoring quality ofmaterials/tools communications. 12. Contribute in conceptual preparation and design, syllabus of capacity building for communication, and support implementation of training of trainers (TOT) of BPs and SSK for PMU and PIU team. 13. Provide inputs and support to UC PIU-AE and other PIUs and PMU in organizing and implementing workshop at national and/or regional level in dissemination/socialization PPSP regulation and preparation of PPSP institutional at national, provincial and city/regency level. 14. Support UC PMU to support PMU in organizing and implementing national workshops, trainings and knowledge events. 15. Support to UC PMU to make sure all produced manuals/tools; design and conceptual guidelines are properly disseminated and shared with relevant stakeholders. 16. Provide support to facilitator 2011 (CF/PF and technical assistance team) in a number of trainings and coaching. USDP Cell at PIU-IF (Ministry of Home Affairs): 1.

Improved the training modules based on ToT results and 5 PPSP training activities results.

2.

Facilitate Trainers preparation meeting as a follow up of ToT of BP and SSK.

3.

Prepare design, syllabus, and coordinate facilitation of training program for province Pokja on facilitation development of BP, SSK and Memorandum Program Sanitation Sector (MPSS).

4.

Evaluate training program PPSP 2011.

5.

Provide input for draft INPRES PPSP.

6.

Carry out institutional mapping, thematic training, institution strengthening and Monev at 6 pilot provinces: South Sumatera, Central Java, East Java, Bali, west Kalimantan, and South Kalimantan.

7.

Prepare guideline on institutional strengthening of province Pokja.

8.

Provide support on socialization of circular letter Minister of Home Affairs to province and municipalities selected for

PPSP 2012 concerning Pokja preparation and budget allocation. 9.

Support updates Guideline Source identification and Funding Mechanism sanitation sector.

10. Support to facilitate training program of Source identification and Funding Mechanism sanitation sector. 11. Support to coordinate and facilitate training on BP, SSK and MPSS facilitationfor the Provincial Working Group. 12. Assist in coordination and facilitation for Expert Training and City Facilitator 2011 Technical Assistance Consultant to developMPSS. 25


13. Provide support to quality assessment of BP and SSK. 14. Support in development of Guideline of Program Memorandum for institutional and financial aspects (Guidance note). 15. Provide support the guideline on institutional strengthening of district and city Pokja in program memorandum phase. 16. Make sure all produced manuals and guidelines are properly disseminated and shared with relevant stakeholders. In particular for Team 2: 1.

Carry out thematic training at 6 pilot provinces: South Sumatera, Central Java, East Java, Bali, West Kalimantan, and South Kalimantan.

2.

Continue to prepare guideline on institutional strengthening of province Pokja.

3.

Provide support in updating the guideline on institutional preparation and indication program activities of PPSP at local level.

4.

Provide support the guideline on institutional strengthening of district and city Pokja in program memorandum phase.

5.

Provide input for draft INPRES PPSP.

6.

Develop strategic inputs to the Regulation of Minister of Home Affairs in emphasizing compulsory local budget support for PPSP implementation in local level.

7.

Provide support on socialization of circular letter Minister of Home Affairs to province and municipalities selected for PPSP 2012 concerning Pokja preparation and budget allocation.

USDP Cell at PIU-T (Ministry of Public Works): 1.

Assist the preparation of TOR KMWs for KMW’s recruitment in 2012.

2.

Assist in identifying and determining the needs of facilitators for PPSP 2012 (Stages 3 and 4).

3.

Review the related manuals and guidelines on SSK stage.

4.

Provide regular coaching clinic to KMWs, indirectly CFs/PFs (at regional level).

5.

Provide support to implement Quality Assessment of BP and SSK through panel forum.

6.

Provide support in implementing Knowledge Event-Priority Setting Approach on BP development.

7.

Support and provide inputs on BP and SSK Regional Workshop (on regional basis and/or in selected cities).

8.

Support to implement the Web-based “Hub-system”-Question and Answer.

9.

Continue compiling and finalizing supporting documents for the implementation stage related to procurement, contract management, construction supervision, quality assessment and control and monitoring and evaluation.

10. Implementation of coaching clinics to be organized to support and improve the efforts of the KMPs and PFs/CFs in supporting the Pokjas of cities and kabupaten preparing the MPSS. 11. Assist PIU-T with the identification of 3 suitable pilot projects and the selection of (possible alternative) technology options. 12. Continued implementation of the monitoring program of the PPSP support structure put in place (KMWs, KMPs and facilitators to assist withthe preparation of BP, SSK and MPSS). 13. Assist UC-AE with the effective dissemination of all completed Manuals and Guidelines to relevant stakeholders. 14. Assist UC-AE in support PIU-AE in organizing workshop/road show to build the commitment of cities in their participation on PPSP 2012.

In particular for Team 3: 1.

Assist the preparation of TOR KMWs for KMW’s recruitment in 2012.

2.

Assist in identifying and determining the needs of facilitators for PPSP 2012.

3.

Review the related manuals and guidelines including streamlining procedures and outputs

4.

Provide regular coaching clinic to KMWs, indirectly CFs/PFs (at regional level).

5.

Provide support to implement Quality Assessment of BP and SSK through panel forum.

6.

Provide support in implementing Knowledge Event-Priority Setting Approach on BP development.

7.

Support and provide inputs on BP and SSK Regional Workshop (on regional basis and/or in selected cities).

8.

Support to implement the Web-based “Hub-system”-Question and Answer. 26


9.

Compile lessons learned and provide necessary feedback in improving the program.

10. Ongoing support to provide inputs to PFs/CFs performance monitoring tools/system. 11. Support in monitoring the BP and SSK development progress. 12. Ongoing support to provide inputs to update the FAQ re BP and SSK in the website. 13. Provide notes on SSK plan development using a modular approach suitable for short, medium and long term planning. In particular for Team 45: 1.

Finalizing and further refining the scope of activities and 2012 work plan for the provision of USDP support to the KMPs and PFs/CFs.

2.

Continue compiling and finalizing supporting documents for the implementation stage related to procurement, contract management, construction supervision, quality assessment and control and monitoring and evaluation.

3.

Continue implementation of coaching clinics to support and improve the efforts of the KMPs and PFs/CFs combined with the evaluation of the use of Manual and Guidelines.

4.

The performance and output of the KMPs and PFs/CFs with the purpose to draw lessons learned and-if so required-to improve/modify procedures and implementation manuals and guidelines.

5.

Assist UC PIU-T with the identification of 3 suitable pilot projects and the selection of (possible alternative) technology options.

6.

Assist UC-AE with the effective dissemination of all completed Manuals and Guidelines to relevant stakeholders.

7.

Effective sharing of knowledge and experience with PPSP Phase 4 implementation through dedicated websites, mass media, workshops, seminars etc.

8.

Assist Team Monev with monitoring of the implementation of PPSP 4 and 5.

9.

Continue evaluation of Sanimas and develop up scaling concepts for their wider application in urban areas.

10. Monitoring of PPSP BP, SSK and MPSS preparation in eight kotas/kabupaten 11. Formulate and develop a concept for pilot projects in a limited number of pilot cities and development of an implementation modality. 3.3

QUARTERLY BAR CHARTS OF ACTIVITIES FOR PPSP AND USDP

The bar chart of activities for the period October-December 2011 for PPSP, as prepared by USDP for the PMU and PIUs from available information, is presented in Table 3.1. The bar charts of activities for the four USDP Cells for the period October-december 2011 are presented in Table 3.2 u/i Table 3.5.

27


Table 3. 1

Bar chart of activities for PPSP

PPSP Workplan 2011

A A.1 A.2 A.3 A.4 A.5 A.6 A.7

PMU Consolidation of the PMU & PIUs work plan related to the implementation of 2011 PPSP Preparation of syllabus and orientation material Advocacy at decision maker level Advocacy mass media for PPSP promotion Conduct the 2011 program management workshop Training on PMM for Provincial Pokjas (including Monev web-based) Issue the Appointment Letter of 2012 PPSP to Regency/City in each Province Conduct the Orientation of PMU and PIUs re the preparation of White Book and SSK (including Monev web-based) A.8 workshop A.9 Conduct the Orientation of PMU and PIUs re the preparation of White Book and SSK workshop A.10 Agreement on QA tools of White Book A.11 Launch the 2010 PPSP's Report A.12 Training PMU and PIUs re PPSP Monev system st A.13 Assessment on Monev result of the PPSP's Implementation 1 Quarter A.14 Training on adult learning methods and facilitation technics A.15 Training on communication management aspect for Provincial Pokja

A.16 A.17 A.18 A.19

Assesment on Monev result of the PPSP's Implementation 2nd Quarter Practice of White Book QA mechanism Conduct the mid year evaluation of PPSP implementation workshop Agreement on QA tools of SSK

A.20 A.21 A.22 A.23 A.24 A.25 A.26

Assesment on Monev result of the PPSP's Implementation 3rd Quarter Training media relation for TTPS (PAN) Practice of SSK QA mechanism Conduct the end of year evaluation of PPSP implementation workshop Distribute the assesment result for White Book and SSK QA, with Action Plan for Regency/City to Province Report writing Launch the 2011 PPSP's Report

rd A.27 Assesment on Monev result of the PPSP's Implementation 4 Quarter A.28 Conduct the end of year evaluation of PPSP implementation workshop

B B.1 B.2 B.3 B.4 B.5 B.6 B.7 B.8 B.9

B.11 B.12 B.13

PIU-AE Conduct small team meeting on city selection criteria Conduct meeting on provincial selection for the 2011 PPSP participants Conduct Provincial seminar on Regency/City networking Assesment of the additional criteria from each Province Conduct small team meeting to identify material requirement Preparation and production of material Dissemination communication and advocacy material Preparation and absorption verification tool Assistance (roadshow) at Provincial level Conduct training for Provincial Pokja on White Book and SSK assesment related to communication, community empowerment and private sector Conduct PMU and PIUs orientation workshop on QA for communication aspects, community empowerment, gender and poor inclusive, as well as private sector for White Book and SSK Conduct meeting on provincial selection for the 2012 PPSP participants Conduct Provincial seminar on Regency/City networking

C C.1 C.2 C.3 C.4 C.5 C.6 C.7 C.8 C.9 C.10 C.11

PIU-IF Verification at the Governor or Regent/Mayor Decree regarding Pokja formation Assistance (visit) Provincial Pokja in order to Strengthening the Institutional and Budgeting Plan Preparation and agreement verification tool Finalisation Draft Presidential Decree PPSP Program Consolidation of the institutional and budget plan status Conduct training for Provincial Pokja on White Book and SSK assesment related technical aspect Conduct PMU and PIUs orientation workshop on QA Institutional and Financial aspect within White Book and SSK Distribution of the preparation of Regional Budget (APBD) Permendagri Distribution the Ministry of Home Affair Circular Letter regarding regional PPSP Implementation Distribution the Institutional Preparation and Indicative Activities Conduct Provincial seminar on PPSP implementation

D D.1 D.2 D.3 D.4 D.5 D.6 D.7 D.8

PIU-T Issue KMW and KMP assigment letter by TTPS Preparation of the tools and performance assesment mechanism Conduct KMW and KMP orientation workshop (TA coaching for KMW and other aspects) Conduct KMW and KMP orientation workshop for the implementation of EHRA Training Provincial Pokja on the White Book and SSK assesment related to technical aspect Conduct PMU and PIUs orientation workshop on QA Technical aspect within White Book and SSK Training Provincial Pokja on the EHRA study implementation Assesment on KMW performance

E E.1 E.2 E.3

Provincial Pokja Conduct Pokja internal meeting to set up the additional criteria for networking Conduct regency/city networking interest workshop at Provincial level Submission of Provincial Proposals

F F.1 F.2 F.3

City Pokja Develop EHRA and White Book Develop SSK Public consultation SSK

B.10

28

December

November

October

September

August

July

June

May

April

March

February

2011

January

PPSP Stages/Activity Details

December

2010 No.


Table 3. 2

Activities of USDP Cell at PMU

KEY TASKS AND ACTIVITIES

Cell PMU

Planned Ouput by Cell

Status 30 September 2011

Plan

01 AMPL 011 AMPL Coordination & Implementation support - Annual Facilitating its Ministry in dissemination of the decree regarding the setting up of the obligations of the investment budget in coop cell-AE sanitation policy and strategy Support the implementation of with the national

Memo, Plan, Implement

ongoing

yes


ongoing

yes

Support for the implementation activities of the national agenda


ongoing

yes

Technical support to get TTPS approval on final draft of all manual needed, if any

Report

not yet

not yet

Assist PMU and TTPS to coordinate with other urban sanitation programs


ongoing

yes

Support the POKJA AMPL, in preparing the guidelines for the implementation of the INPRES of PPSP

Memo

ongoing

yes

Support the development of Sanitation Technical Team institution at AMPL institution.


not yet

not yet

Support the preparation of policy initiatives and sanitation strategy Support PMU and PIU of AE in the development and implementation of the concept of city sanitation rating at the national level, Support establishment of national standards for the development and implementation of


ongoing

yes


ongoing

yes


ongoing

yes

monitoring and evaluation system AMS Develop specialist consultants database


not yet

not yet

Support the government, through the POKJA AMPL, in socialization of the INPRES of PPSP and its stipulation byoflaw Socialization the(INPRES) legal and stipulated policy of PPSP in coop with Cell-AE


ongoing

yes


ongoing

yes

Advocate related ministries about the importance to make SSKs as major requirement in urban sanitationprivate development program Advocate sector and donors about the importance to make SSKs as major requirement in


ongoing

yes

ongoing

yes

AMPL Coordination & Implementation support - Single

012 AMPL Advocacy

development 013 urban AMPLsanitation Lessons learned Support the implementation of SSK Preparation Learning Forum (lesson learned)


ongoing

yes

Select lesson learned of PPSP progress to be published through Percik or other publication


not yet

not yet

Facilitate and assist PMU in preparing the decree of the obligations of the investment budget Support PMU and PIU of AE providing networking with AKKOPSI for the development of their institutional capacity building, Facilitate PMU and assist PIU of AE providing networking with AKKOPSI for the preparation and


ongoing

yes


ongoing

yes


ongoing

yes

conducting of in City Sanitation Summits Support PMU coordinating the follow up activity to increase the capacity of the existing facilitator


ongoing

yes

Support PMU in providing input to institutional readiness monitoring


ongoing

yes

Provide consideration for PMU on the follow up the result from institutional readiness monitoring


ongoing

yes

Support PMU in providing input to municipal selection conducted by provinces


completed 2011

completed

Provide consideration to determine cities to be selected on PPSP 2012

Memo

completed 2012

completed

Facilitate PMU in supporting the selection of facilitator for PPSP 2012


ongoing

yes

Facilitate PMU in supporting sosialization of "Surat Edaran"


completed

completed

Collect, documentation, and distribute lesson learned from PPSP cities


ongoing

yes


ongoing

yes


not yet

not yet

11 PMU 111 Coordination & Implementation support - Annual

Coordination & Implementation support - Single Support and assist PMU and PIUs to establish new strong organization and its network, functional operation and its professional human resource involvement, Support and assist PMU in the need of HRD and the applying the multidiscipline experts to perform the quality of services

29


KEY TASKS AND ACTIVITIES

Cell PMU



Plan

112 Advocacy Support and assist PMU and PIU Cell-AE to develop strategy communication for the socialization of the legalPMU and stipulated policy of PPSP Support to convince the well establishment of institutional set up of the local POKJA of AMPL in the framework of regionalization of the POKJA,


ongoing

yes


ongoing

yes


ongoing

yes


ongoing

yes


ongoing

yes


ongoing

yes


not yet

yes

ongoing

yes

113 Lessons learned Support and assist PMU, as well as the national working group for Water and Sanitation (POKJA AMPL), the framework of regionalization of the POKJA, Support and assist PMU as well as PKJA AMPL in the development and implementation of communication strategy, Support and assist PMU in carry out issues in the context of knowledge management,

12

Support in the implementation of MTM to coordinate and consolidate PPSP institutional Support the establishment of "communication forum" for coordinating with other urban sanitation sector projects and programs

Training

`

Support the consolidation with related training center (at MPW and MOHA)

13

14

Tools Compile lessons learned and training material for workshops / knowledge sharing events


ongoing

yes

Support to coordinate the development of guideline/manual/practical guideline needed


not yet

not yet

Assist PMU to develop "A Case Study Book"

Report

not yet

not yet

Support knowledge management


ongoing

yes

Develop LFA to tracking the outcome of physical works

Report

not yet

not yet

Implementation of MONEV system and further effective utilization of the web based system - Team 6 Assist PMU in the applying system of Web-based MONEV. Develop PFs/CFs performance monitoring system

Memo, Plan, Implement Memo, Plan, Implement

ongoing ongoing

yes yes

Report

proposed

yes

Maintain and complete the monitoring system on SSK development conducted by municipal Develop PPSP monitoring and evaluation system


yes

Report

ongoing ongoing

Develop monitoring systems to ensure that a holistic approach to sanitation improvement is maintained at the implementation Develop evaluation and monitoringstage system based on the LFA

Report, Plan, Implement

not yet

yes

Report

not yet

not yet

Develop monitoring system for implementation under DAK Develop system for outcome monitoring of investments under DAK in terms of effectiveness and equity of benefit Website

Report

started

yes

Report

not yet

not yet

Assist in identifying information on activities related to city selection and status readiness to be taken into PPSP Website Assist in maintaining and updating website related to city selection process

Memo

ongoing

yes


ongoing

yes

Assist in maintaining and updating website related to SSK preparation Support in designing and assist implementation of the workshop or knowledge sharing event (learning forum) Select lesson learned of PPSP progress during 2010 - 2012 in updating the PPSP website


ongoing

yes


not yet

plan

Memo

not yet

plan

Deliver every latest manual/guideline/practical guideline into website


ongoing

yes

Assist in developing web-based Training Center administration/management


ongoing

yes

Develop web-based "hub-system" in order to support CFs and PFs


ongoing

yes

Maintain and update USDP website (public and internal user)


ongoing

yes

Maintain and update PPSP website due to www.sanitasi.or.id


ongoing

yes

Deliver guidelines/manuals/practical manual related to program memoranda into PPSP website

Transfer

not yet

not yet

Deliver approved LFA into PPSP website

Memo

not yet

not yet

M&E

yes

15 151 Website Annual Activity

152 Website Single Activity

30


Table 3. 3

Activities of USDP Cell at PIU-AE KEY TASKS AND ACTIVITIES - Cell AE



Plan Next Quarter

21 PIU 211 PIU Coordination and Implementation support 2111 Develop promotion and advocacy event for program memoranda

Roadshow plan & materials

2112 Initiative to prepare a concept of CSR/PPP approach

document

Various materials (CD, leaflet, posters, etc) are developed. There is no specific event of PM yet by PIU AE. So far, The Cell supported PIU-T and AKKOPSI events only that related to advocacy for PM). 0n going process for drafting a summary of assessment for piloting-site.

2113 Initiative to prepare a concept of partnership with Community Empowerment, Gender & Poor (CEGP) approach (community based approach) 2114 Support the review of SSK focusing on the program in the area of under served customer

document&pilot?

0n going process for drafting a summary of assessment for piloting-site.

modified Manual

Completed

-

2115 Support in internal regular PPSP progress update and consolidation among PIU team and high ranking official government of Health Ministry

meeting agenda & doc

Regular coordination meeting of PIU members

yes

2121 Support PIU Advocacy and Empowerment to coordinate the districs/cities selection process

Roadshow plan & materials

2122 Support PIU Advocacy and Empowerment in developing general criteria for PPSP 2012 and 2013 district/city PIUtargeted Advocacy and Empowerment in monitoring the municipal selection conducted by 2123 Support provinces 2124 Support PIU Advocacy and Empowerment in facilitating the additiional province or municipal, if any

Meetings, event, materials Meetings, event, materials

Due to roadshow, PIU members visited a number of areas. Some of presentations, disply and printed materials are developed and distributed. For the 2012 recruitment is completed and ready to submit to PIU-IF and PMU PPSP Completed Involving on piloting of empowering provincial roles in PPSP, especially on provincial advocacy and communications issues.

yes for 2013 selection must be prepared in this quarter yes completed

Support PIU Advocacy and Empowerment in preparing agenda for district/city selection PPSP 2012 and 2125 Meetings, event, materials 2013

For the 2012 recruitment is completed and ready to submit to PIU-IF and PMU PPSP

yes

2126 Support the advocacy and campaign materials and tools for socialization of "Surat Edaran"

Meetings, event, materials

Participants are listed and ready to submit to PIU-IF and PMU PPSP

completed

Contributing to advocacy, communication and social campaign materials in PPSP website as tool for 2127 PPSP stakeholders

Materials

Done

-

annual report & workshop

Regular reporting. PIU also used advocacy events and communications activities, such as media gahtering, CSS event, etc.

yes

Training materials Facilitators

Completed

-

There are some materials and draft manuals of training (strategy campaign and materials development). However, specific issu on PMJK campaigning on drafting.

yes

Completed

-

On going

yes

Some of materials are developed and distributed.

yes

For PPSP 2010 period is completed.

yes

Not yet

yes

Not yet

no

Not yet

no

yes yes yes

212 PIU Advocacy

Meetings, event, materials

yes

213 PIU Lessons learned 2131 Deliver lesson learned that experinced during undertake the PPSP facilitation

22 Training Facilitate PIU AE in facilitator training by providing advocacy, communication, PMJK and private sector promotion materials 222 Provide materials and tools of training as needed Develop practical guidance and act as trainer/resource person in pmjk campaign training, both 223 theoritical and practical training 221

Training materials PMJK Guideline, trainer instruction

23 Tools Coordinate support to provide advocacy and communication materials and tools needed in city Materials & Tools City Selection selection process Support "hub-system" implementation regarding communication, PMJK, and private sector 232 Communication Protocols participation aspects 233 Support in providing and developing display, sanitation campaign material and distribution materials in Display Materials Sanitation Campaign 24 sharing M & E event 231

Support the White Book and CSS monitoring regarding communication, pmjk, and private participation aspects Support training preparations, and content of communications, PMJK and private sector participation 242 Meetings, event, materials aspects 241

25 Pilot Project - Facilitate small-scale municipal pilot project to resolve key challenges identified in SSK Facilitate the social marketing and mobilization, also community preparation for the implementation of Pilot Project implementation the pilot project Provide "pilot project " for model of solution and best practices of 3 sub sector (waste water, solid 252 Pilot Project implementation waste and drainage) 251

31


Table 3. 4

Activities of USDP Cell at PIU-IF

Cell IF - Lead Activities only 31

Output


Planned for next Quarter

PIU

311 Coordination and Implementation Support PIU Institutional in conducting institutional and financial readiness monitoring for PPSP 2011 municipals


done

Support PIU Institutional in preparing draft Surat Edaran regarding budget allocation and requirement for PPSP 2012

support only

completed

Support the socialization of the "Surat Edaran"/ Preparation for PPSP implementation and cities determination for 2012

completed 2011

the event has been implemented on 21-23 Aug 2011

completed for cities 2012

Facilitate province to monitor the absorption of SSK program in annual city development plan


plan and implement in 6 pilot provinces

yes, on going

Support the implementation of institutional readiness monitoring for PPSP 2012 municipal/cities

Memo

assist

yes, on going

Support the implementation of workshop regarding financial sources and mechanism


the event has been implemented on 19-22 Sep 2011

completed 2011

Provide input (guidance note material) to sanitation funding workshop

Memo

done

completed 2011

Support the consolidation of program memoranda that funded by central or province


assist

yes, on going

Support the facilitation on revising the program memoranda funded by central or province

Memo

assist

Organize coordination event between central and provincial Pokja AMPL to consolidate commitment among all


under consideration

Provide input to the system of SSK absorption in the city planning process

Report

presentation materials prepared

Memo

list of FAQ

312 Advocacy 313 Lessons learned Provide inputs to update the FAQ on website based on PPSP lesson learned 2010

yes

32

Training 321 TNA Support TNA result to UC-T


done

Support the implementation of TOT on White Book, CSS, EHRA and MPSS for province


has been done on 11-14 July 2011

completed for 2011

Prepare training module for PPSP 2011 (selected training program)

Report

generic training modules available, need to be improved

yes, to improve modules

Conduct TOT for PMU and PIU regarding facilitation on White Book, CSS, EHRA and MPSS preparation


implement

completed 2011

322 TOT

323 CF-PF Develop PF/CF training plan

Report

Training plan available (as previous quarter)

completed 2011

Develop province training plan

Report

Training plan available (as previous quarter)

completed 2011

Develop cylabus for facilitator training

Report

Training cylabus available (as previous quarter)

completed 2011

Support the development of training center (selected) training plan


plan

completed 2011

Provide institutional and financial training materials for PFs/CFs training

Report

incorporated in training modules (as previous quareter)

completed 2011

Coordinate the collection of all training materials


done for several training programs


Develop facilitator training plan for PPSP 2011 and 2012

Report

plan 2011 done

Support the implementation of facilitator training


implement

completed for 2011

Support the refreshment training for facilitator


plan

yes, support to KMW

Provide institutional and financial aspects training material for PFs/CFs program memoranda training

Report

incorporated in training modules


Support the implementation of program memoranda training for PFs/CFs


implement

completed for 2011



324 Pokjas & Others Support the implementation of Pokja training for province Support the implementation of KMP Training

33

34

35


Tools Review White Book and CSS guideline and manual regarding strategic planning, institutional, and financial aspects


implement

completed 2011

Review and complete the facilitating manual for facilitator

Report

on going, please refer to generic training module developed

yes, ongoing

Support in updating Guideline of institutional preparation and PPSP indicative activities for province and municipals

Report


yes, ongoing

Support the preparation of the strengthening the Pokja provinces guideline in terms of PPSP facilitation to municipals



yes, ongoing

Support in updating the Guideline of financial sources and mechanism for sanitation development

Report

Support in develop detail institutional arrangement of the program for under served customer

Report

Support in develop detail funding arrangement of the program for under served customer

Report

Prepare the guidance note of financial aspect to program memoranda preparation

Report

draft report available since last quareter

yes, ongoing

Support the White Book and CSS monitoring regarding institutional and financial aspects


implement

completed 2011

Provide input to the monitoring for implementation under DAK

Memo

input for monitoring system

ongoing

Facilitate institutional preparation for the implementation of pilot project


implement in 6 pilot provinces

ongoing

Facilitate the development and preparation of funding mechanism for the pilot project


implement in 6 pilot provinces

ongoing

M&E

Pilot Project - Facilitate small-scale municipal pilot project to resolve key challenges identified in SSK

32


Table 3. 5

Activities of USDP Cell at PIU-T

USDP

41

USDP KEY TASKS AND ACTIVITIES Cell - Technical

Output


Planned for next Quarter

IMPLEMENTATION SUPPORT TO PIU-T

411 4111 4112 4113

Local Consultants KMW-KMP- CF / PF: 2012 Cost Estimates KMW-KMP: ToR Preparation SSK & MPSS: Selection of CFs and PFs

Cost Estimates ToRs Assistance

Completed On-going

412 4121 4122

BP & SSK BP & SSK: Coaching Pokjas / PF /CF / KMW BP & SSK: Quality Assessment - Support to QA Panel

ToR, Plan, Implement Guidelines +Assistance

On-going On-going

Yes Yes

413 4131 4132 4133 4134 4135

MPSS Pilot MPSS 13 cities MPSS: Coaching Pokjas / CF / KMP / Prov Satkers MPSS: Quality Assessment - support to panel and its operation MPSS: Road show for 58 cities (PPSP 2012 program) MPSS: Workshop Lessons Learned

13 MPSS ToR, Plan, Implement Guidelines +Assistance Assistance Improved Manual MPSS

On-going On-going On-going

Yes

414

Implementation Support

Assistance

415

Knowledge Event

Workshop

42 421 422 423 424 43

Yes Yes

Yes Yes Yes

TRAINING Training Training Training Training

City / Provincial Facilitators KMWs KMPs Provincial Satkers

Modules Modules Modules Modules

+ + + +

Assiatance Assiatance Assiatance Assiatance

Completed Completed Completed Completed

TOOLS

431 4311 4312 4313 4314 4315 4316 4317

Manuals BP & SSK: Review and Streamlining BP and SSK: Develop Guideline SSK Development (complementary to Training Modules) MPSS: Develop Manual for Preparation MPSS S&D: Develop Manual for Execution Studies and Designs Procurement: Develop Manual for the Procurement of Works, Goods and Services Unit Costs: Guideline on Unit Cost Commen Sanitation Development Measures Complete Guideline Community Based Sewerage Services.

Revised Manuals Guideline Manual Manual Manual Guideline Guideline

On-going On-going Completed On-going

432 4321 4322 4323

Quality Assessment Tools BP and SSK: Develop QA tools and assessment program MPSS: Develop QA tools and assessment program S&D: Design QA tools for DED, Tender Documents, Contracts

Guideline + Assistance Guideline + Assistance Guideline + Assistance

On-going On-going

Yes Yes Yes

44 441 442

M&E Monitoring PPSP Implementation Framework MONEV: Support

Report Assistance

On-going On-going

Yes Yes

45 451

PILOT PROJECTS Facilitate small-scale municipal pilot project to resolve key challenges identified in SSK

ToR, Plan, Implement

On-going

Yes

On-going

Yes Yes Yes Yes Yes Yes

33


4

ISSUES AND RECOMMENDATIONS

Main issues that have developed during the past quarter are presented in Table 4.1. The issues and recommendations reported in the previous Quarterly Progress Report (QPR), as well as the relevant ones that are still open from earlier QPRs, are now presented in Annex 1 to this report, together with their current status as far as known to us. Several of those issues have today still the same crucial importance to the success of PPSP. Table 4. 1

No

Issues and Recommendations

Issues/Constraints

Recommendations for Remedial Actions

Main Actors

Progress September2011 and comments by USDP

National POKJA AMPL (previously TTPS) and member Ministries 1

2

Cities have generally difficulties in accessing Central Government funds. The main difficulty appears to be that cities must budget counterpart funding for projects, but they remain uncertain whether the center will actually approve the project proposal. It may then be too late to reallocate the counterpart funds to other activities, which effectively freezes part of the local budget until the time of regular budget revision. Given this uncertainty, some cities are reluctant to allocate the counterpart funds. In the province of East Java that shows how SSK / PM planning can be integrated in RPIJM decisionmaking. PPSP should identify legal and regulatory issues of sanitation that require attention, and link up with the harmonization effort in DG Water Resources. Specifically, PPSP should identify regulatory / administrative instruments for the center to ensure that provincial and local governments take up the cause of sanitation.

It is recommended to explore the possibilities that this model be applied by other ministries (with regard to the role and position of the Satker) and in all provinces (with regard to coordination between local needs and opportunities for central government support.

POKJA AMPL Member Ministries

If it is related to the implementation of WASAP-D, there is some handicap to implement of the grant due to the lack of proper regulation. But if it is related to the APBN, there is a mechanism how to access central budget in supporting local investment through RPIJM process and procedure

Establish a Task Force with Pokja AMPL to address this issue Seek USDP short term expertise support

Pokja AMPL Nasional, PMU Member Ministries

USDP has followed up the idea, through making good coordination among related Ministries, as it is mentioned at the action activities on the draft of INPRES.

Principally the Draft of PMM is agreed by all members of PPSP Institutions, only small correction and editing should be incorporated, but the actions of implementation is follow to the draft. No change so far

Program Management Unit (PMU) 1

The reporting mechanism among PPSP institutions (PMU/PIUs) are not clearly set up. It leads to uncontrolled implementation of PMU/PIU’s activities as agreed in the PPSP workplan, achievement can’t be measured.

The PMM has to stipulate the reporting mechanism among PPSP institutions (PMU/PIUs). The mechanism should be stated and distributed by formal letter from Chairman of POKJA AMPL to all PPSP institutions (PMU/PIUs)

PMU/PIUs Pokja AMPL

2

Lack of webmonev utilisation by PMU & PIUs as decision support system.

Monthly webmonev meeting advised for PMU and PIUs representatives to look and analyse results generated from web Monev.

PMU - PIUs

34


No

Issues/Constraints


Main Actors


Program Implementation Units (PIUs) 1

Current procurement schedule of KMWs and CFs/PFs and inability to procure such services under multi-year contracts currently allows only 6 to 7 months to prepare the BP and SSKs which is considered to short for completion and compromises quality

PIU-T (PU-PPLP) should procure and train the KMWs and CFs/PFs before the end of 2011 and secure an early mobilization (not later than February) in 2012.

PIU-T

The proposal for the allocation of the budget through the state budget 2011 for the recruitment of CF / PF and procurement KMW has been done by the PIU-T, but no decision / approval to the present. Socialization Activities for the Implementation of Preparation PPSP 2012has been implemented by the PIU Institutional on the 22-23 August 2011 at Hotel Acacia, Jakarta. PPSP 2012 regency/ city participants have been determined by the PIU Institutional, 103 regencies/cities will be involved in 2011. The proposal for the allocation of the budget through the state budget 2011 for the recruitment of individual consultants has been performed by the PIU-T, but no decision/approval to the present.

2

The delay of the city selection process for the PPSP implementation in 2012 leads to uncertain number of cities which will participate in PPSP 2012.

Consolidation among PMU and PIUs to speed up the process of city selection and decide the number of feasible cities is required soon to avoid the delay of CFs/PFs recruitment and KMWs procurement.

PMU/PIUs

3

Limited number of PIU-T staffs who actively support in the PPSP implementation (especially to run the PIU-T Secretariat) should get more attention if PIU-T aware that the program will scale up and be bigger.

Adding some (individual) consultants who able to support PIU-T and its secretariat could be considered to optimize role of PIU-T in running the PPSP implementation.

PIU-T

In the existing PPSP implementation framework, the primary responsibility for the preparation of good quality BP/SSK and MPSS and for ensuring effective participation by relevant sanitation stakeholders is in the hands of the Pokja Kota/Kabupaten. To achieve those results, the Pokja Kota/Kabupaten are provided with various types of support, namely from the CF, PF, Pokja Provinsi, KMW and KMP and from the PMU/PIUs respectively. The manuals prepared under ISSDP and used by PPSP to develop BPs and SSKs are comprehensive and of high quality. However, the prescribed

An on-site monitoring activity is proposed of Pokjas’ preparations of the BP/SSK and MPSS. It should conclude whether the Pokja set-up and support framework (including its regulations, working mechanisms and the facilities, the training and coaching that were provided during 2011) is able to deliver good quality BK/SSK and MPSS and whether it has established solid ownership of the content of those documents among the Pokja participants.

USDP Team Management USDP Cell T

Some regencies/cities Pokja have actively participated in Webbased Monitoring and Evaluation system. It seems that advocacy is still needed encouragement from the PMU/Pius to make sure all the regencies/cities involved will use Webbased Monitoring and Evaluation system.

Establish a Task Force to review existing manuals and recommend means to streamline the procedures and shorten the preparation time of BPs and SSKs

USDP Team Management Task Force

A Task Force was established and is formulating recommendations regarding streamlining

USDP 1

2

35


No

Issues/Constraints


Main Actors


3

procedures and time frame are considered cumbersome and time consuming, generally conflicting with permissible duration of consultancy contracts and with the objective of accelerating sanitation development. In 2012 following the USDP contract USDP staff will be reduced substantially; 2010 and 2011 would be two years in which all systems and training would follow the PPSP program design. This could not be fully realised; see above stated issues.

the preparation of the BP and SSK.

It is recommended to hold the joint Mid Term Review in October 2011 and allow any recommendations on USDP work plan and staffing plan to be concluded before and implemented in 2012 – Year 3 PPSP.

Pokja AMPL EKN

Draft ToR on Mid Term Review is submitted for comment to PokjaPMU and EKN.

36


5

MANAGEMENT

5.1

GENERAL

The regular monthly management meetings between PMU Management and USDP Management were reestablished with meeting held in July 12 a monthly meeting schedule is agreed. Similarly regular meetings now are held by PMU-PIUs with USDP participation.

5.2

STAFFING

Mr Asep Sunarya was appointed as Statitician – Data Base Specialist for a period of four months (intermittend) assignment particularly to develop the EHRA data base and data processing including the application of SPSS the statistical software package for EHRA data analysis. The overview of mobilization and demobilization of international Consultants, during the period July - September 2011, is presented in Table 5.1.An overview of time spend by consultants and support staff is presented in Table 5.2. Table 5. 1

Engagement periods of international consultants in Q3-2011

#

Name

1

Bram van der Boon

Position Team Manager

Firm

Assignment Start

DHV

14 Apr 2011

End 17 Aug 2011

04 Sep 2011 2

John de Bresser

Capacity Building Specialist

DHV

02 May 2011

09 Jul 2011

21 Sep 2011 3

Mees van Krimpen

Environmental and Sanitation Engineer

DHV

13 Sep 2011

4

Rudolf van Ommen

Institutional Specialist

DHV

23 Sep 2011

5

Sjoerd M. Kerstens

Water and Sanitation Specialist

DHV

21,22,25,26,27,28,29 July 2011

5.3

2,3,4,9,16 Aug 2011

MEETINGS

An overview of the most relevant Meetings and Workshops in which USDP has participated and/or contributed is presented in Table 5.2 below. Table 5. 2

No

Date

Meetings/Workshops in July – September2011 in which USDP has participated

Meeting/Workshop

Location

July 1

4

USDP Management Team Meeting-18

National Pokja AMPL meeting room, Jl. RP Soeroso No. 50, Jakarta

2

5

Preparatory Meeting for the Implementation of ToT of Provincial Pokja

Kaca meeting room, lt. 2, Ditjen Bina Pembangunan Daerah, Jakarta

3

5

Preparatory Meeting forKMP training

Direktorat PPLP meeting room, Building B1-C, lt. 7, Kementrian PU

4

5

KSAN 2011 preparatory meeting


5

7

PIU AE internal meeting: Advocacy Guidance, Financial and Socialisation Guidance, EHRA Guidance and Questioner.

Ditjen PP &PL, Kemenkes. Ruang rapat D2. Gedung D lt. 4. Jl. 37


No

Date

Meeting/Workshop

Location Percetakan Negara No. 29. Jakarta Pusat

6

8

PMU and PIUs coordination meeting: EHRA program management manual


7

15

ToT for AMPL Provincial Pokja member

Acacia Hotel, Jl. Kramat Raya No. 81, Jakarta Pusat

8

15

PMU and PIUs coordination meeting: Direction and shared understanding regarding PPSP 2011

Bidang Penataan Ruang and Praswil meeting room, Banten

9

18

Final meeting in preparing training for KMP


10

18

Koordination meeting in preparing EHRA training facilitation


11

18

EHRA Study Traing (1 batch)

Permata Hotel, Jl. Pajajaran Raya No. 35, Bogor

12

18

Jakarta Wasterwater Management Masterplan


13

20

IUWASH meeting room, Mayapada building lt. 10

14

21

Discussion on planning to synergize the Sanitation and Drinking Water Planning Document into the Regional Planning Document at on of KSAN 2011 session Training for Technical Assistant Expert/CF in preparing Draft Memorandum Program

15

21

Pucuk room, Bappeda Bali Province

16

21

Strengthening Training for Pokja AMPL in managing PPSP at Bali Province Seminar Institutional Planning of Waste Water for 8 cities

17

25

Inception report PPSP 2011 TA of KMW II

Golden Boutique Hotel, Jl. Melawai VII Blok M, Jakarta

18

25

Training of Campaign Methode and Sanitation Promotion (1 Bacth)

All Seasons Hotel, Yogyakarta

19

26

Inception report PPSP 2011 TA of KMW III

Weta International Hotel, Jl. Genteng Kali No. 3, Surabaya

20

26

Inception report PPSP 2011 TA of KMW IV

Grand Tiga Mustika Hotel, Jl. ARS Muhammad No. 51, Balikpapan, Kalimantan Timur

21

27

NSCR workshop

Mahakam room, Akmani Hotel, Jakarta

22

27

EHRA Study Traing (2 batch)

Permata Hotel, Jl. Pajajaran Raya No. 35, Bogor

23

28

Preparatory meeting for CSS XI, Probolinggo


1

3

Discussion on planning to synergize the Sanitation and Drinking Water Planning Document into the Regional Planning Document at on of KSAN 2011 session


2

10



3

12



st

st

nd

Amoz Cozy Hotel, Jl. Melawai Raya N0. 83-85, Kebayoran Baru, Jakarta

Borobudur Hotel, Sumba B. room, Jl. Lapangan Banteng Selatan No. 1, Jakarta Pusat

August

38


No

Date

Meeting/Workshop

Location

4

15

Buku Puasa Bersama USDP

Penang Bistro, Jakarta

5

16

Preparatory for the socialisation of PPSP implementation and district/city stipulation as PPSP 2012 participation.

R.R. Utama, lt. 2, Ditjen Bina Pembangunan Daerah, Jl. Taman Makam Pahlawan

6

16

Consolidation of PPSP 2012 Program and Activities


7

16

Jejaring AMPL member meeting and breakfasting

Park Lane Hotel, Jl. Casablanca 18, Kuningan, Jakarta

8

18

Funding Optimization Workshop

Kempinski Hotel, Jakarta, Jl. MH Thamrin No. 1, Jakarta

9

22

Socialisation of PPSP implementation and district/city stipulation as PPSP 2012 participation

Rose meeting room, Acacia Hotel, Jl. Kramat Raya No. 81, Jakarta

10

23

Development Horizontal Learning Concept of AMPL

Aryaduta Hotel, Jl. Prapatan No. 4448, Jakarta

September 1

9

PMU-PIUs coordination meeting


2

12

Preparatory meeting for festival and exhibition at KSAN 2011


3

12

Training of Campaign Methode and Sanitation Promotion (2 Bacth)

All Seasons Hotel, Yogyakarta

4

13

Progress meeting on AMPL Planning Synergy


5

15

PMU and PIUs training in using Web based MonEv and Helpdesk

Akmani Hotel, Teraza Bianco room, lt. 1, Jl. Wahid Hasyim No. 91, Jakarta Pusat

6

19

Workshop on dissemination and testing of National Sanitation City Rating

Bromo 2 & 3, The World Bank, BEJ, Tower II, lt. 13, Jakarta

7

19

Discussion the working methodology in assisting regency/city by IUWASH


8

20

Training of resource identification and sanitation financial mechanism for PPSP Provincial Pokja

Puri Denpasar Hotel, Jl. Denpasar Selatan No. 1, Jakarta

9

20



10

20

Launching Green Building Council Indonesia

Ballroom Pullman Hotel, Central Park, Jl. Let Jend Kav. 28, Jakarta

11

22

Meeting MPSS coaching

Bappeda Provincial Banten meeting room, Banten

12

23


Bappeda meeting room, lt. 2, Jl. Soekarno Hatta No. 52, Kota Probolinggo

13

23

Coaching KMW II - Jakarta

UC-T meeting room, Pejompongan, Jakarta

14

26

Workshop review SSK and MPSS coaching to KMW I and KMP North Sumatera

Soechi Hotel, Medan, North Sumatera

15

26

High Five kick off meeting

SG 4 and SG 5 meeting room, Bappenas, Taman Suropati No. 2, Jakarta

nd

39


No

Date

Meeting/Workshop

Location

16

27

KSAN 2011 coordination meeting

Grand Sahid Jaya Hotel, Jakarta

17

28

Sanitation Donor Group meeting

Bromo 2, The World Bank, BEJ, Tower II, lt. 13, Jakarta

18

29

Workshop the Implementation of Clean Development Mechanism (CDM)

Golden Boutique Hotel, Jl. Melawai 8 No. 6-8, Jakarta

40


6

COLOPHON

This document was produced by the Urban Sanitation Development Program (USDP). USDP provides Technical Assistance to the ‘Accelerated Sanitation Development for Human Settlements” Program (PPSP), a Government of Indonesia Program implemented by the TTPS, a sanitation-oriented collaborative program between eight Ministries, with Bappenas as lead agency. PPSP is implemented through a PMU at Bappenas and three PIUs at the Ministries of Health, Home Affairs and Public Works. USDP’s services focus on facilitation and capacity building and training targeting the principle stakeholders and actors in the PPSP Program. USDP is funded by the Embassy of the Kingdom of the Netherlands. DHV BV in association with PT Mitra Lingkungan Dutaconsult, Royal Haskoning Indonesia, Witteveen + Bos Indonesia, MottMacDonald Indonesia, IRC International Water and Sanitation Centre and PEM have been contracted to provided a range of technical services in support of the implementation of PPSP. Your letters, e-mails, enquiries can be forwarded to: Urban Sanitation Development Program (USDP) Jl. R.P. Soeroso No. 50, Gondangdia Jakarta 10350, Indonesia Phone: (62-21) 319 35312, 319 31013, 237 28748 Fax: (62-21) 392 4113 Email:[email protected]

For information, please also check our website: www.sanitasi.or.id

Client

: Embassy of Kingdom of the Netherland, TTPS – Bappenas

Project

: Urban Sanitation Development Program

Length of Report

: 58 Pages Including Annexes

Author

: USDP Management Team

Project Manager

: Bram van der Boon

Project Director

: Hans Zewald

Date

: 07 October 2011

Report Status

: Final

41

Urban Sanitation Development Program Quarterly Progress Report No. 07. July-September 2011

Status Report on Earlier Issues and Recommendations

ANNEX 1


Annex 1

No

Status Report on Earlier Issues and Recommendations

Issues

Recommendation

Main Actors

Status per 30 September 2011

TTPS and member Ministries QPR2-1

Improvement of coordination between TTPS, PMU and PIUs, as well as with USDP team.

Regular meetings between said stakeholders with a formal and clear Agendas and Minutes of the coordination meeting.

TTPS PMU USDP

QPR3-2

Limited involvement of member Ministries in organization structure of PPSP.

TTPS

QPR3-3

Lack of clarity about the entity monitoring PMU-PIUs activities/progress.

QPR 3-4

Establishment of a Guiding Committee for USDP, referred to as “Technical Team” in the Administrative Arrangement between GOI and EKN.

QPR4-2

Limited involvement of member Ministries in the implementation of the roles and functions of the divisions of the National Pokja AMPL (various working groups and nd 2 Echelon).

QPR5-1

Interactions between Steering Committee and PPSP, as well as coordinating operations by PMU and close cooperation between PMU and PIUs, are hampered by the lack of status

PPSP’s institutional set-up demands for active participation of the member Ministries at the various levels in TTPS, PMU and PIUs. Gradually the PMU and PIUs are copying the structure of TTPS, having a (inter-ministerial) Committee and a (professional) Secretariat. It is highly recommended that the Committees of TTPS, PMU and PIUs hold formal meetings at regular intervals in order to give more guidance to their Secretariats. Formalize tasks and responsibilities of the entity supervising PMU and PIUs; monitor the tasks and responsibilities of PMU, PIUs and their subsidiary parties serving them. Consider to involve one Representative each of INDII, USAID and ADB, next to already earmarked member WSP, to be included in the Technical Team, so as to further stimulate the engagement of other donors in PPSP.  Socialization of the new structure and organization of National Pokja AMPL, and pursuing optimum support from its members, particularly from each division, by agreeing on distribution of specific tasks within the system of the integrated activities.  Committees of Pokja AMPL, PMU and PIUs and their principals to hold formal as well as informal meetings at regular intervals in order to get better synchronized actions among them. Implementation of an adequate system of communication, consultations and reporting among PPSP institutions with regard to operations, and solving any matter to effectuate the strategic issues and actions.

Regular meetings between PMU Management and USDP Management are now institutionalised; attendance from PMU Committee Members should be further uplifted; such regular meetings are not yet held between TTPS and PMU, between PMU and PIUs, and between PIUs and USDP Cells. This may possibly be addressed as part of new SKs for PMU/PIUs.

TTPS

Pokja Monev to be further developed.

TTPS

No progress.

National Pokja AMPL

No formal institutionalisation of meeting schedules, agendas, attendance, etc.

Pokja AMPL Nasional PMU and its Program

Program Management Manual PMM will greatly improve condition; PMM finalization and adoption expected in July 2011.

A1 - 1


No

QPR5-2

QPR5-3

QPR5-4

QPR5-5

QPR5-6

QPR5-7

QPR5-8

QPR5-9

QPR6-1

Issues and capacity of PMU. Appropriate PPSP program and project digest are yet to be put in the Blue Book. Implementation actions for the effectuation of INPRES as a new policy are yet to be formulated Limited active involvement of member ministries in organization structure of PPSP.

Budgets committed to PPSP are still far behind the earlier agreed outlay presented in the PPSP Roadmap. Due to inadequate budgeting at the member ministries the actual expenditures for PPSP are considerably more lagging behind planning as per Roadmap than the already constrained budgeting. Informed choices and decisions on all relevant approaches and procedures for PPSP implementation, incl. its manuals and products, need to be clearly communicated to all parties. The current TOR of the Program Director contains no clear mandate for Program Director and its supporting staff. No adequate platform exists to discuss main issues and TA activities, and review (potential) differences in expectations, perceptions, opinion and approaches on USDP’s services between USDP and Clients/Beneficiaries from the GOI side. Cities have generally difficulties in accessing Central Government funds. The main difficulty appears to be that cities must budget counterpart funding for projects, but they remain uncertain whether the center will actually approve the project proposal. It may then be too late to reallocate the counterpart funds to other activities, which effectively freezes part of the local budget until the time of regular budget revision. Given this uncertainty,

Recommendation

In depth consultations with PMU and Bappenas to formulate the said program and project digest. Sound consultation between relevant actors at short notice.

Main Actors Director. Pokja AMPL

Status per 30 September 2011 Already completed.

Pokja AMPL

Draft prepared and awaiting approval by Minister.

PPSP institutional structures to be set up with representation of members of all relevant ministries in the specific Steering Committees for POKJA AMPL, PMU and PIUs; similar approach to be considered for PMU Secretariate. Pro-active initiatives are required to either increase considerably the funding commitment volume, or consider a downscaling of PPSP. Discussion between POKJA AMPL and PPSP members on how the budgeting for 2012 and subsequent years can be considerably improved so as to prevent the recurring funding constraints of 2011 and 2011.

POKJA AMPL Nasional

Improved with regular meetings PMU-PIUs and PMU – USDP.

POKJA AMPL

Workshop and Advocacy are undertaken to increase PPSP funding.


MoU between Bappenas and PU-CK on PPSP funding to be finalised in October.

POKJA AMPL Nasional should send information letter(s) to all PPSP stakeholders at central, provincial and city levels to socialize changes on a regular basis

POKJA AMPL Nasional

Manuals are presented to Provinces and Kota/Kabupaten by Pokja AMPL and supported by MoHA letters.

Together with PMU take initiatives to formulate adequate TOR and mandates.

Pokja AMPL Nasional PMU, UCPMU Pokja AMPL Nasional, EKN

Adoption of PMM will resolve this matter.


If it is related to the implementation of WASAPD, there is some handicap to implement of the grant due to the lack of proper regulation.

Establish as such Platform the Technical Team stipulated in the Administrative Arrangement between GOI and EKN re. USDP

It is recommended to explore the possibilities that this model be applied by other ministries (with regard to the role and position of the Satker) and in all provinces (with regard to coordination between local needs and opportunities for central government support.

Technical Team not yet established.

But if it is related to the APBN, there is a mechanism how to access central budget in supporting local investment through RPIJM process and procedure

A1 - 2


No

Issues

Recommendation

Main Actors


some cities are reluctant to allocate the counterpart funds.

QPR6-2

In the province of East Java that shows how SSK / PM planning can be integrated in RPIJM decision-making. PPSP should identify legal and regulatory issues of sanitation that require attention, and link up with the harmonization effort in DG Water Resources. Specifically, PPSP should identify regulatory / administrative instruments for the center to ensure that provincial and local governments take up the cause of sanitation.

Establish a Task Force with Pokja AMPL to address this issue Seek USDP short term expertise support

Pokja AMPL Nasional, PMU Member Ministries

USDP has followed up the idea, through making good coordination among related Ministries, as it is mentioned at the action activities on the draft of INPRES.

Draft INPRES docs revised with addition of STBM; draft INPRES now scheduled to be submitted to Office of the President by end of May 2011 Not much progress; no SK exists for PIU-AE members; for PIU-T some preliminary appointments were done, but no active attendance yet of staff of planned PIUT office at Pejompongan. Draft PMM submitted to TTPS by USDP; needs further internalisation, updating, dissemination and application.

Program Management Unit (PMU) QPR1-7

Legal Status of PPSP as a national program (Draft INPRES documentation prepared by USDP).

INPRES documentation to be processed urgently; is most relevant for required multi-year budgeting.

TTPS PMU

QPR1-9

Resources, staff and funds, at PMU and PIUs need to be expanded and increased in qualitative and quantitative terms for a program of the size of PPSP.

Formation plans on staffing (20102014) for PMU and PIUs to be developed; in addition capacity building and training plan.

TTPS PMU PIUs (USDP)

QPR2-6

Development of PMM of PPSP.

PMU USDP

QPR2-10

USDP Staff observe that KMW consultants need more training in order to prevent that valuable time and resources are lost in “re-inventing the wheel”. Availability of ISSDP Manuals and Guidelines itself does not guarantee their proper and successful application. Need for more training is also expressed by KMWs. The Monev system is not used for its ample opportunities to yield additional sets of lessons learned at regular intervals as improvement inputs.

Establish a procedure and division of tasks between PMU/PIUs and USDP; USDP can take care of most of the write up, but essentials of PMM components are to be formulated in consultations with PMU and PIUs. Considering quality of intermediate products to date and the limited time available for “learning by doing”, USDP has proposed at several occasions that KMW and facilitators shall be called together more often for consultations and additional training. USDP can provide required training and coaching.

PMU PIU-T

These observations are comprehensively addressed in draft TOR for KMW 2011; although these TOR were simplified by PU and budgets reduced, practice of 2011 will yield further information on the balance between adequate preparation and training versus quality of output.

Pursue that an active interdepartmental Monev “Panel” will meet at regular intervals and feed PMU and PIUs with relevant information, from the findings of the Monev system, enabling corrective measures and remedial actions by PMU and PIUs. Improve adequate capacity of the members to provide the said public

PMU

Gradual improvements in active use of the system are ongoing.

Head of PMU and

No change so far.

QPR4-5

QPR5-1

The full involvement of PMU and PIUs members in direct

A1 - 3


No

Issues

Recommendation

Status per

Main Actors

30 September 2011

advocacy and facilitation to local governments, in particular regarding public consultations. No clear formulation is available yet regarding the role and function of the senior advisor to the Program Director recently recruited by Pokja AMPL Nasional. Agreement among PPSP institutions on setting-up a reporting and communication mechanism is not yet fully implemented. Lessons learned of PPSP implementation will provide excellent inputs as basis for improvement of PPSP implementation in the next period. Executing qualified staffing for coordination, programming, Monev etc is in very short supply at PMU Secretariat and PIUs. PIU AE members not on board yet.

consultation facilities in a proper way.

PIUs

Initiate formulation of TOR with proper roles and functions.

PMU

Appointment awaits approval of international donor.

Consider to apply the stipulations in PPSP’s Program Management Manual (PMM) shortly.

PMU

PMM adoption will resolve this issue; finalization and adoption expected in July 2011.

Implement a workshop on lessons learned re. PPSP implementation to date.

PMU

Workshop planned for September 2011.

Expand on staffing before PPSP runs into serious operational constraints

PMU

No new developments

Formal letter for PIU AE’s members must be assigned.

PMU, PIUAE

QPR5-7

The preparedness and capacity of PMU/PIUs in processing the recruitment and training of PPSP facilitators is very limited.

PMU

QPR6-1

The reporting mechanism among PPSP institutions (PMU/PIUs) are not clearly set up. It leads to uncontrolled implementation of PMU/PIU’s activities as agreed in the PPSP workplan, achievement can’t be measured.

PMU/PIUs should consider recruiting a Recruitment Agency; in addition for long term institutionalisation of training a Training Provider should be provided to implement training programs together with, and under the guidance from, USDP’s CBT team. The PMM has to stipulate the reporting mechanism among PPSP institutions (PMU/PIUs). The mechanism should be stated and distributed by formal letter from Chairman of POKJA AMPL to all PPSP institutions (PMU/PIUs)

No new developments, but the replacing member of internal staff is work. External agency not considered due to complexities in procurement. Selection in 2011 carried out by PPSP and USDP staff.

QPR6-2

Lack of webmonev utilisation by PMU & PIUs as decision support system.

Monthly webmonev meeting advised for PMU and PIUs representatives to look and analyse results generated from web Monev.

PMU PIUs

Formation plans for PMU and PIUs to be developed; in addition capacity building and training plan.

TTPS PMU PIUs (USDP)

Formalization of Minimum Service Standards (SPM) by PU is urgently required.

PU PIU-T

QPR5-2

QPR5-3

QPR5-4

QPR5-5

QPR5-6

Program Implementation Units (PIUs) QPR1-13 Resources, staff and funds, at PMU and PIUs need to be expanded and increased in qualitative and quantitative terms for a program of the size of PPSP. QPR1-19 For the further elaboration of SSKs and development of Program Memorandum the Local Governments are in need of Guidelines and criteria for investment and funding.

PMU/PIUs Pokja AMPL

-

Principally the Draft of PMM is agreed by all members of PPSP Institutions, only small correction and editing should be incorporated, but the actions of implementation is follow to the draft. No change so far

A continuing concern, both regarding adequate budgeting and actual spending of budgets; CBT is preparing a grand design for training PU’s SPM are now completed; PPSP needs to translate those in guidelines for local governments.

A1 - 4


Main Actors

Status per

No

Issues

Recommendation

QPR4-5

Cities that have completed their MPSS have to “shop around” for funding from PU Pusat, from Provinces and from possible other funding sources based on existing procedures of individual Ministries. PPSP has not yet established joint PPSP-specific funding procedures and regulations that would truly be conducive to acceleration of sanitation development and more than “business as usual”. There is an agreement among PPSP institutions in setting-up a reporting and communication mechanism, but this not yet fully implemented by PIUs (there is no reporting being provided to PMU). Although the SK of PIU-T has been signed by DG, the PIU-T management is not yet defined nor appointed, the assignment of PIU-T staff to support the implementation and comments of PPSP is not realized yet, in particular the staff to run PIU-T Secretariat. PIU-T has decided that the scope of KMW’s work will not only be to facilitate Pokjas in developing BPs and SSKs, but also MPSS.

Accelerate processes, procedures and regulations that truly address and support the challenges of acceleration pursued under PPSP.

PIU-T, PMU

Management Team Meetings at and between PPSP institutions at central level should be provided at least once in a month.

PMU and PIUs

Management meetings are initiated and improvements will show.

It is strongly recommended that PPLP undertake the required actions urgently.

PPLP, PIUT

Staff has been appointed and is assigned particulat task following a letter NOMOR: 01.1/KPTS/DC/2011 Isued by the DG CK.

The facilitation for Program Memorandum development should be clearly defined, to avoid the overburden of KMWs to focus in their facilitation. The facilitation for MPSS should preferably be assigned to dedicated KMPs, and not be included in KMW’s scope of work. It is recommended that each directorate of institutions involved in PPSP’s PMU and PIUs appoint staffs that have followed TOT and are considered qualified as member of the team of trainers. Budget allocation is needed to support improvement of quality of the potential trainers. Moreover, support to team trainers in terms of appreciation issued by the Director General’s decree is also consider important to make PPSP training more prestigious and sustainable.

PIU-T

KMW for BP and SSK and KMP for MPSS are fielded for 2011 Kotas/Kabupaten CFs are appointed and trained to handle the preparation of MPSS in 11 cities in 5 Provinces, supervised by the KMWs. Only a limited number of qualified PIU staff is available for the trainer function. PMU and PIUs URGENTLY have to decide how training is to be conducted from 2012 inwards when USDP staff active in this field is scheduled to phase out following the original project design.

Team Monev , UC-IF and UC-T can provide tools to support PMU/PIUs monitoring and evaluating performance of KMWs, KMPs and CFs/PFs.

PMU and PIU-T + Team Monev, UC-IF, UCT

QPR5-1

QPR5-2

QPR5-3

QPR5-4

QPR5-5

To guarantee quality and sustainability of capacity building under PPSP, it is needed to develop professional team trainers from PMU and PIUs. Learning from TOT implementation indicated most of participants are not ready yet to be a trainer due to their limited understanding of substantial matter of PPSP or their limited teaching experience. Teaming up with USDP consultants engaged in training programs for one to three times will improve their knowledge and skills. PIU-T lacks a clear internal contracts-related mechanism for monitoring and evaluating performance of KMWs and KMPs incl. that of their respective city and provincial

PIUs

30 September 2011

PIU-T has a member to take in charge in this role, they have knowledge about the Monev system, but not yet actuated. New tool should be adopted.

A1 - 5


No

QPR5-6

Issues

Recommendation

facilitators. PIU-T lacks a clear internal mechanism for monitoring and evaluating the completeness and especially the quality of the BPs, SSKs and MPSSs.

Team Monev, UC-IF and UC-T provide tools to support PMU/PIUs monitoring and evaluating the completeness and quality of the BPs, SSKs and MPSSs.

Main Actors

PMU and PIU-T + Team Monev, UC-IF, UCT PIU-T, PMU

Status per 30 September 2011 PMU-PIU staff involved in the panel team to evaluate the quality the output through PMU mechanism.

QPR5-7

Tender process of KMWs and KMPs is delayed again, as was the case in 2010. Moreover, similar to 2010, budget allocations for these contracts are considerably underestimated.

PPSP has to develop alternatives to assist and encourage PPLP/PIU-T to address these constraints and avoid similar delays in the coming years.

QPR5-8

Mobilization of PFs/CFs for both PPSP Stage 3 (BPs and SSKs) and Stage 4 (MPSS) is delayed again.

PIU-T, PMU

QPR5-9

Cities which have completed or those that will be in the process of completing their MPSS have to “shop around” for funding from PU Pusat, from Provinces and from possible other funding sources based on existing procedures of individual Ministries. PPSP has not yet established joint PPSP-specific funding procedures and regulations, which would truly be conducive to acceleration of sanitation development and more than “business as usual”. Lack of Pokjas’ awareness about PPSP and their roles.

PIU-T, supported by PMU, has to find a structural solution to recruit and train the facilitator candidates earlier in the annual PPSP cycle, so as to avoid each time recurring delays. Accelerate processes, procedures and regulations that truly address and support the challenges of acceleration pursued under PPSP.

PIU-T, PMU

Close monitoring in 2011 of MPSS preparation, strategic reporting, workshop and advocacy should improve these conditions.

Road shows of PIU AE need more focus on PPSP agenda, and meet related crosscutting SKPD in Pokja (not only city/district health officer). Formal letter from PMU is needed for establishing the team (replacement of 2 members: Bu Ayu and Pak Wahanudin).

PIU-AE

They should have a concrete Local workshop at Provincial level and directive by PIU-AE. The members have been changed, but not the number. So the involvement still very low. Suggestion to release the letter is needed.

PIU-T (PU-PPLP) should procure and train the KMWs and CFs/PFs before the end of 2011 and secure an early mobilization (not later than February) in 2012.

PIU-T

QPR5-10

QPR5-11

QPR6-1

QA Panel Team of BP & SSK was established with a formal letter. This was followed by 4 meetings for 13 participants for reviewing priority cities/districts. However, no PIU-AE members attended the last 3 meetings. Current procurement schedule of KMWs and CFs/PFs and inability to procure such services under multi-year contracts currently allows only 6 to 7 months to prepare the BP and SSKs which is considered to short for completion and compromises

PIU-AE

PU-PPLP intends to procure and train CFs/PFs and KMWs by the end of 2011. All documents required, like ToRs and advocacy are being prepared to avoid a similar situation in 2012. Meanwhile USDP will develop a simplified procedures to accelerate preparation of BP-SSKMPSS. See above (No. 7)

A1 - 6


No

Main Actors

Issues

Recommendation

quality The delay of the city selection process for the PPSP implementation in 2012 leads to uncertain number of cities which will participate in PPSP 2012.

Consolidation among PMU and PIUs to speed up the process of city selection and decide the number of feasible cities is required soon to avoid the delay of CFs/PFs recruitment and KMWs procurement.

PMU/PIUs

QPR2-15

Split between executing (PMU/PIUs) and supporting (USDP) tasks is sometimes not so clear; requires regular consultations.

Coordinators should have regular consultations to clarify USDP position and prevent misunderstandings; this is part of the dynamics of the different roles.

USDP Managem ent

QPR4-1

Best interactions and benefits of the roles of Team 3 (SSK) and Team 45 (PM) in supporting PIU-T and its consultants KMWs and KMPs are still not fully understood and developed; in particular with regard to support to PPSP stakeholders on capacity building and training, while PMU/PIUs don’t have resources or plans to implement required training and workshops for PPSP stakeholders concerned (KMWs, KMPs, CFs/PFs, Pokjas, etc.). Strategic issues requiring TA in support of PPSP are to be formulated in more detail.

UC-IF, in consultation with the UC-T should prepare the grand design of capacity building and training activities in PPSP and propose and disseminate the design to PMU and PIUs (ongoing). In addition more exchange on these issues between PMU and PIUs.

USDP Managem ent, UC-IF, UCT PMU-PIUs

Based on those periodical consultations are to be held between PMU-PIUs and USDP to define what services USDP may and may not provide under its technical assistance program.

USDP Man. Team UC PMU

The regular management meetings between management of PMU and management of USDP have not been held during the past couple of months. This hampers proper consultations and planning of support services. Roles of Team-SSK and TeamSDI are still insufficiently understood by some actors; a.o. regarding their support to PPSP stakeholders with capacity building and training, while PMU/PIUs don’t have fixed schedules to implement required training and workshop to PPSP stakeholders (KMWs, CFs/PFs, Pokjas, KMPs, etc.).

Reinstate the regular management meetings and related monitoring of agreed follow-up activities.

USDP Team Management PMU

USDP Management team should hold consultations with said actors at regular intervals to further clarify the nature and extent of USDP services, and get a better understanding on the division of roles, tasks and responsibilities.

Managem ent USDP USDP Cell Coordinators

QPR6-2


USDP

QPR5-1

QPR5-2

QPR5-3

Improving, following regular consultations between PMU/PIUs and USDP Cells; USDP staff are also better equipped to explain what is within our services and what not. Level of discussions and mutual understanding and willingness to cooperate have greatly improved in the past 6 months. Continuing discussions on tasks and responsibilities of PPSP members and USDP support services will gradually result in further clarity and improvement of cooperation.

Strategic reporting requires ‘strategic research and analysis, hence seeing PPSP in action at all levels, including Kota/Kabupaten. USDSP to formulate strategic issues and related ‘research’ Management meetings between PMU-USDP are reestablished.

Discussions on-going with pilot projects being considered. Program and resource requirements needs consideration in Mid Term Review.

A1 - 7


Status per

Main Actors

No

Issues

Recommendation

QPR5-4

PIU-T doesn’t have clear mechanism in monitoring and evaluating KMWs’ performance and Facilitator’s performance yet.

Team Monev and UC-IF provide tools to support PMU/PIUs as basis on monitoring and evaluating performance of KMWS, CFs/PFs.

Team Monev and UC-IF

QPR5-5

USDP’s roles and services meet over-expectations by PIU AE members and high-level official of Health Ministry

USDP Team Management

QPR6-1

In the existing PPSP implementation framework, the primary responsibility for the preparation of good quality BP/SSK and MPSS and for ensuring effective participation by relevant sanitation stakeholders is in the hands of the Pokja Kota/Kabupaten. To achieve those results, the Pokja Kota/Kabupaten are provided with various types of support, namely from the CF, PF, Pokja Provinsi, KMW and KMP and from the PMU/PIUs respectively. The manuals prepared under ISSDP and used by PPSP to develop BPs and SSKs are comprehensive and of high quality. However, the prescribed procedures and time frame are considered cumbersome and time consuming, generally conflicting with permissible duration of consultancy contracts and with the objective of accelerating sanitation development. In 2012 following the USDP contract USDP staff will be reduced substantially; 2010 and 2011 would be two years in which all systems and training would follow the PPSP program design. This could not be fully realised; see above stated issues.

Need regular management team meeting (between USDP and Pokja AMPL, including Health Ministry) for coordination of planning, budgeting, and scheduling. An on-site monitoring activity is proposed of Pokjas’ preparations of the BP/SSK and MPSS. It should conclude whether the Pokja set-up and support framework (including its regulations, working mechanisms and the facilities, the training and coaching that were provided during 2011) is able to deliver good quality BK/SSK and MPSS and whether it has established solid ownership of the content of those documents among the Pokja participants.

Establish a Task Force to review existing manuals and recommend means to simplify the procedures and shorten the preparation time of BPs and SSKs

USDP Team Management Task Force

It is recommended to hold the joint Mid Term Review in October 2011 and allow any recommendations on USDP work plan and staffing plan to be concluded before and implemented in 2012 – Year 3 PPSP.

Pokja AMPL EKN

QPR6-2

QPR6-3

30 September 2011 They have output based monitoring but not to the performance of the KMW’s facilitation. Input is needed to the facilitation performance. Meeting schedules PMUPIUs and PMU-USDP are reestablished and should redress observed condition.

USDP Team Management USDP Cell T

-

Draft ToR on Mid Term Review is submitted for comment to Pokja-PMU and EKN.

A1 - 8


List of Completed USDP Reports and Documents

ANNEX 2


Annex 2 List of Completed USDP Reports and Documents Urban Sanitation Development Program Number

Issued

Report Title

Author

USDP-R-PMU-10001

April 2010

Inception Report

USDP Management and Coordinators

USDP-R-PMU-10002

April 2010

Quarterly Progress Report 1


USDP-R-PIU.T-10003

June 2010

Required additional Procedures and Guidelines related to implementation of Sanitation Development

Jan Kraaij

USDP-R-PMU-10004

August 2010



USDP-R-PIU.T-10005

June 2010

Laporan Overview SSK dan Identifikasi Kebutuhan Studi Lanjutan Sektor Sanitasi di 13 kota , yaitu: Jambi, Payakumbuh, Blitar, Banjarmasin, Batu, Pekalongan, Pekanbaru, Tegal, Banda Aceh, Kota Bukittinggi, Kota Denpasar, Kota Surakarta dan Kota Kediri

Team 45

USDP-R-PIU.T-10006

June 2010

Tabulasi Overview Strategi Sanitasi Kota_13 Kota (Juni 2010)

Team 45

USDP-R-PIU.T-10007

April 2010

Laporan Kunjungan Lapangan Dalam Rangka Penyusunan Memorandum Program_Pekalongan_Kediri_Blitar (bulan April 2010)

Team 45

USDP-R-PIU.T-10008

April 2010

Laporan Kunjungan Kota Pendahuluan Dalam Rangka Pengenalan USDP & Memorandum Program Sektor Sanitasi_Kota Pekalongan

Team 45

USDP-R-PIU.T-10009

April 2010

Laporan Kunjungan Kota Pendahuluan Dalam Rangka Pengenalan USDP & Memorandum Program (DRAFT) Sektor Sanitasi_Kota Blitar

Team 45

USDP-R-PIU.T-10010

April 2010

Laporan Kunjungan Kota Pendahuluan Dalam Rangka Pengenalan USDP & Memorandum Program (DRAFT) Sektor Sanitasi_Kota Kediri

Team 45

USDP-R-PIU.T-10011

Outline dan Format Isian Memorandum Program

USDP-R-PIU.T-10012

April 2010

Ringkasan Eksekutif Laporan Kunjungan Lapangan Dalam Rangka Penyusunan Memorandum Program_Pekalongan_Kediri_Blitar (bulan April 2010)

Team 45

USDP-R-PIU.T-10013

30 July 2010

Laporan Review Strategi Sanitasi Kota (SSK)_13 Kota

Team 45

USDP-R-PIU.T-10014

May 2010

Proceeding City Sanitation Summit VII-Bukittinggi


USDP-R-PIU.T-10015

March 2010

Proceeding Rakernas Peran Provinsi


USDP-R-PIU.T-10016

April 2010

Proceeding Lokakarya Nasional – Penjaringan Minat Kab/Kota Peserta Program PPSP


USDP-R-PIU.T-10017

4 August 2010

Pedoman Penyiapan Kelembagaan dan Indikasi Kegiatan Program Percepatan Pembangunan Sanitasi Permukiman Daerah

Team PPSP

USDP-R-PMU-10018

15 October 2010



USDP-R- USDP-R-PIU.T10019

October 2010

Draft Program Memorandum Preparation

Team 45

A2 - 1


Urban Sanitation Development Program Number

Issued

Report Title

USDP-R-PMU-10020

October 2010

Draft Manual Pengelolaan Program Percepatan Pembangunan Sanitasi Permukiman (PPSP)

USDP-R-PIU.I-10021

November 2010

Draft Laporan

Author

Penilaian Kebutuhan Pelatihan (Training Needs Assessment) dan Usulan Program Pelatihan USDP-R-PIU.T-10022

December 2010

Draft Program Memorandum

Team 45

USDP-R-PIU.T-10023

November 2010

Konsolidasi Data Usulan Program Kegiatan Hasil Road Show MP

Team 45

USDP-R-PIU.T-10024

November 2010

Outline Draft Memorandum Program Sektor Sanitasi

Team 45

USDP-R-PIU.T-10025

December 2010

Laporan Hasil Kunjungan Lapangan Penyiapan Penyusunan MP PPSP_periode Nov-Dec'10

Team 45

USDP-R-PIU.T-10026

December 2010

Draft Framework TOR KMP

Team 45

Rekapitulasi Program Kegiatan Studi dan Desain Tahun Anggaran 2011

Team 45

December 2010

Rekapitulasi Program Kegiatan Studi dan Desain Tahun Anggaran 2011 - 2014

Team 45


USDP Management and Coordinators USDP Management and Coordinators

USDP-R-PIU.T-10027 USDP-R-PIU.T-10028

December 2010

USDP-R-PMU-10029 USDP-R-PMU-10030

January 2011

Annual Report 2011

USDP-R-PIU.I-10031

February 2011

Draft TOR INDII: Support to Provincial Pokjas

USDP-R-PIU.T-10032

TOR KMW

Team 3

USDP-R-PIU.T-10033

Laporan Review 17 Buku Putih

Team 3

(The Assessment of 17 Draft BP) USDP-R-PIU.T-10034 USDP-R-PIU.T-10035

August 2010

USDP-R-PIU.T-10036

Laporan Observasi Interim Pendampingan Penyusunan SSK tahun 2010

Team 3

Panduan Praktis Manual EHRA

Team 3

Draft Kerangka Acuan Kerja (KAK)

Team 3

Bantuan Teknis Konsultan Fasilitas EHRA Draft Terms of Reference for the Provision of Technical Assistant by Environmental-Health RiskAssessment Facilitation Consultant. USDP-R-PIU.T-10037

Panduan Aspek Keuangan dalam Penyusunan MP

USDP-R-PMU-10038

Quarterly Progress Report 5 (1 quarterly of 2011)

USDP-R-PIU.AE-10039

Guidelines CMSS

Christine Sijbesma

st

USDP-R-PMU-10040

May 2011

Annual Report 2010

USDP Management and Coordinatos

USDP-R-PMU-10041

June 2011



USDP-R-PMU-10042

October 2011



A2 - 2

Urban Sanitation Development Program Quarterly Progress Report No. 07, July-September 2011

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