Urban Sanitation Development Program Quarterly Progress Report No. 08, October-December 2011

Urban Sanitation Development Program Quarterly Progress Report No. 08, October-December 2011

CONTENTS List of Annexes ..................................................................................................................................................................... ii List of Tables......................................................................................................................................................................... ii Glossary, Acronyms, Abbreviations...................................................................................................................................... iii 0

RINGKASAN LAPORAN KEMAJUAN USDP KE-8 (OKTOBER-DESEMBER 2011) ................................................................. 1 0.1 KEGIATAN DAN PENCAPAIAN PERIODE OKTOBER-DESEMBER ............................................................................ 1 0.1.1 Kemajuan Umum PPSP ....................................................................................................................... 1 0.1.2 Acara-acara utama USDP dan hasil-hasilnya pada triwulan yang lalu. .................................................. 1 0.2 RENCANA KEGIATAN UNTUK TIGA BULAN BERIKUT: JANUARI-MARET 2012 ....................................................... 2 0.2.1 Program PPSP .................................................................................................................................... 2 0.2.2 Dukungan USDP bagi kelembagaan dan penerapan PPSP .................................................................... 3 0.3 MASALAH DAN REKOMENDASI ....................................................................................................................... 11

1

INTRODUCTION .......................................................................................................................................................... 12 1.1 BACKGROUND ................................................................................................................................................ 12 1.2 PURPOSE OF THE QUARTERLY REPORTS .......................................................................................................... 13

2

ACTIVITIES AND ACHIEVEMENTS OF THIS PAST QUARTER........................................................................................... 14 2.1 GENERAL PROGRESS OF PPSP.......................................................................................................................... 14 2.2 USDP’S MAIN EVENTS AND RESULTS DURING THE PAST QUARTER ................................................................... 18 2.3 PROGRESS USDP VERSUS SPECIFIED OUTPUTS AND TASKS ............................................................................... 18 2.4 PROGRESS ON USDP-PPSP KEY TOPICS OF OCTOBER-DECEMBER 2011 ............................................................. 27 2.4.1 Joined Ministerial Decree regarding the Implementation of PPSP ...................................................... 27 2.4.2 PPSP Annual Evaluation 2011 - Lessons Learned ............................................................................... 27 2.4.3 City Sanitation Summit XI and RAKERNAS-III of AKKOPSI at Probolinggo held on 16-18 October 2011. ........................................................................................................................ 28 2.4.4 Training for CF/PF candidates PPSP 2012 at Kinasih on 4 to 17 December 2011. ................................ 28 2.4.5 Streamlining .................................................................................................................................... 30 2.4.6 Sanitation Development Planning and Costing – Support tool ........................................................... 32 2.4.7 Evaluation of DEWATS:..................................................................................................................... 34 2.4.8 National Water and Sanitation Information System - NAWASIS ......................................................... 35

3

PLANNED ACTIVITIES FOR NEXT THREE MONTHS: JANUARY – MARCH 2012 ............................................................... 37 3.1 PPSP PROGRAM.............................................................................................................................................. 37 3.2 USDP SUPPORT FOR PPSP INSTITUTIONALIZATION AND IMPLEMENTATION ..................................................... 37 3.3 QUARTERLY BAR CHARTS OF ACTIVITIES FOR PPSP AND USDP ......................................................................... 37

4

ISSUES AND RECOMMENDATIONS.............................................................................................................................. 46

5

MANAGEMENT ........................................................................................................................................................... 47 5.1 GENERAL ........................................................................................................................................................ 47 5.2 STAFFING ....................................................................................................................................................... 47 5.3 MEETINGS ...................................................................................................................................................... 49

6

COLOPHON................................................................................................................................................................. 51

i


List of Annexes Annex 1 Annex 2 Annex 3

Status Report on Earlier Issues and Recommendations ............................................................................. 53 Executive Summary Mid Term Review (MTR) ............................................................................................ 60 List of Completed USDP Reports and Documents ...................................................................................... 73

List of Tables Tabel 0. 1 Tabel 0. 2 Tabel 0. 3 Tabel 0. 4 Tabel 0. 5 Tabel 0. 6 Table 2. 1 Table 2. 2 Table 3. 1 Table 3. 2 Table 3. 3 Table 3. 4 Table 3. 4 Table 4. 1 Table 5. 1 Table 5. 2 Table 5. 3

Rencana Kegiatan PPSP .............................................................................................................................. 3 Rencana Kegiatan Sel USDP di PMU ........................................................................................................... 4 Rencana Kegiatan Sel USDP pada PIU-AE.................................................................................................... 6 Kegiatan Sel USDP pada PIU-IF ................................................................................................................... 8 Kegiatan Sel USDP pada PIU-T ................................................................................................................. 10 Masalah dan Rekomendasi ...................................................................................................................... 11 The Overall Progress of PPSP Supported by USDP on a Semi-Annual Basis. .............................................. 15 Specific activities of USDP in the reporting period (October–December 2011) .......................................... 19 Bar chart of activities for PPSP ................................................................................................................. 38 Activities of USDP Cell at PMU ................................................................................................................. 39 Activities of USDP Cell at PIU-AE .............................................................................................................. 41 Activities of USDP Cell at PIU-IF ................................................................................................................ 43 Activities of USDP Cell at PIU-T................................................................................................................. 45 Issue and Recommendations .................................................................................................................... 46 Engagement periods of international consultants in Q4-2011................................................................... 47 Overview of time spends by consultants .................................................................................................. 47 Meetings/Workshops in October– December 2011 in which USDP has participated ................................. 49

ii


Glossary, Acronyms, Abbreviations ADB AKKOPSI AMDAL AMPL APBN APBD AusAID BP Bappenas CF CSS DAK DEWATS DG DMPSS EHRA FAQ GoI INDII INKINDO INPRES ISSDP IUWASH KASN KMW KMP LARAP Loknas MDGs MOHA Monev PAN Pamsimas

: : : : : : : : : : : : : : : : : : : : : : : : : : : : : : : : :

PF PHBS PIN PIU PIU-AE PIU-IF PIU-T PM PMJK PMM PMU Pokja PPLP PPP PPSP PU QA Rakernas RPJMN Sanimas Satker SC SPM SSA SSK STBM TNA TOR TOT TTPS UC-PMU

: : : : : : : : : : : : : : : : : : : : : : : : : : : : : : :

Asian Development Bank Aliansi Kabupaten/Kota Peduli Sanitasi Analisis Dampak Lingkungan (Environmental Impact Assessment) Air Minum dan Penyehatan Lingkungan Anggaran Pendapatan Belanja Negara (Revenue and Expenditure Budget) Anggaran Pendapatan Belanja Daerah (Regional Revenue and Expenditure Budget) Australian Government’s Overseas Aid Program Buku Putih Badan Perencanaan Pembangunan Nasional (Ministry of National Planning) City Facilitator City Sanitation Summit Dana Alokasi Khusus Decentralized Wastewater Treatment System Director General Draft Memorandum Program Sanitation Sector Environmental Health Risk Assessment Frequently Asked Questions Government of Indonesia Indonesia Infrastructure Initiative Ikatan Nasional Konsultan Indonesia (The National Association of Indonesian Consultants) Instruksi Presiden (Presidential Instruction) Indonesia Sanitation Sector Development Program Indonesia Urban Water, Sanitation and Hygiene Konferensi Air Minum dan Sanitasi Nasional (National Water and Sanitation Conference) Konsultan Manajemen Wilayah (Regional Management Consultant) Konsultant Manajemen Provinsi (Provincial Management Consultant) Land Acquisition and Resettlement Action Plan Lokakarya Nasional (National Workshop) Millennium Development Goals Ministry of Home Affair Monitoring and Evaluationf Pokja AMPL Nasional (National Pokja AMPL) Penyediaan Air Minum dan Sanitasi Berbasis Masyarakat (Water Supply and Sanitation CommunityBased) Provincial Facilitator Perilaku Hidup Bersih dan Sehat (Campaign for Clean and Hygienic Behaviour) Pusat Informasi Nasional (National Information Centre) Project Implementation Unit PIU Advocacy and Empowerment PIU Institutional and Finance PIU-Technical Program Memorandum Pemberdayaan Masyarakat dengan Pelibatan Jender dan Kemiskinan Project Management Manual Project Management Unit Kelompok Kerja Pengembangan Penyehatan Lingkungan Permukiman Public Private Partnership Program Percepatan Pembangunan Sanitasi (Sanitation Development Acceleration Program) Pekerjaan Umum (Public Works) Quality Assessment Rapat Kerja Nasional Rencana Program Jangka Menengah Nasional (National Medium Term Development Plan) Sanitasi Berbasis Masyarakat Satuan Kerja Steering Committee Standard Pelayanan Minimum (Minimum Standard Services) Sanitation Supply Assessment Strategi Sanitasi Kota (City Sanitation Strategy, or CSS) Sanitasi Total Berbasis Masyarakat (Community-Based Sanitation) Training Needs Assessment Terms of Reference Training of Trainers Tim Teknis Pembangunan Sanitasi USDP Cell at PMU iii


UC-AE UC-IF UC-T USDP WASAP WATSAN WB YIS

: : : : : : : :

USDP Cell at PIU-AE USDP Cell at PIU-IF USDP Cell at PIU-T Urban Sanitation Development Program Water and Sanitation Sector Monitoring Water and Sanitation White Book Yayasan Insan Sembada

iv


0

RINGKASAN LAPORAN KEMAJUAN USDP KE-8 (OKTOBER-DESEMBER 2011)

0.1 KEGIATAN DAN PENCAPAIAN PERIODE OKTOBER-DESEMBER USDP memberikan layanan pendukung bagi PPSP, dan beroperasi dalam konteks dan dalam hubungannya dengan PPSP. Bab ini akan dibuka dengan suatu bagian tentang kegiatan-kegiatan dan pencapaian PPSP selama periode yang dilaporkan dari sudut pandang USDP. PPSP diasumsikan akan menyusun laporan kemajuannya sendiri bagi Kementerian-Kementerian yang terlibat. 0.1.1 Kemajuan Umum PPSP Kegiatan-kegiatan dan pencapaian-pencapaian utama dari PPSP selama tri wulan yang terkahir dapat disarikan sebagai berikut: 1. Penyelesaian pemilihan dan perekrutan Kota-Kota ke dalam program PPSP tahun 2012, termasuk organisasi Rapat Konsultasi Regional (Konreg) untuk membicarakan masalah-masalah seleksi kota-kota tahun 2012. 2. Panel, yang terdiri dari para anggota PMU dan staf PIU, menyelesaikan tinjauan dan penilaian isi dan kualitas BP dan SSK. 3. Pengawasan dan pemantauan PF/CF, KMW dan layanan KMP. 4. Pertemuan Kota-Kota Sanitasi XI di Probolinggo pada tanggal 17-18 Oktober 2011. 5. Penyelenggaraan KSAN. 6. Finalisasi rancangan INPRES yang meliputi Sanitasi, CLTS (STBM) dan Pasokan Air. 0.1.2 Acara-acara utama USDP dan hasil-hasilnya pada triwulan yang lalu. Layanan pendukung utama USDP bagi pembangunan dan implementasi PPSP pada triwulan terakhir dapat dirangkum sebagai berikut: 1.

2.

3. 4.

5. 6. 7.

8. 9. 10.

11.

12. 13. 14. 15. 16. 17. 18. 19.

Misi Peninjau Paruh Waktu (Mid Term Review) USDP yang diselenggarakan dari tanggal 13 November hingga 02 Desember memberikan rekomendasi dan kesimpulan yang sangat berharga bagi penyesuaian dukungan program PPSP – USDP dengan membawa dampak yang signifikan kepada Rencana Kerja USDP tahun 2012 -2014 dan persyaratan sumberdaya yang dibutuhkan. Layanan pendukung untuk perekrutan dan mobilisasi kota-kota baru untuk masuk ke dalam program PPSP tahun 2012, termasuk kajian kriteria seleksi, tinjauan pedoman untuk penyusunan, rancangan dan pembangunan materi komunikasi dan advokasi yang berkaitan, dan bagaimana menghadapi tantangan-tantangan PPSP yang baru pada 3 tahun berikut hingga tahun 2014. Dukungan dalam peningkatan dan penyesuaian Buku Pedoman Manajemen Program PPSP untuk memberikan dukungan yang kuat kepada tingkat propinsi. Pembangunan metodologi EHRA yang disesuaikan dengan fokus yang lebih kuat pada bidang-bidang yang diprioritaskan dan metodologi penelitian yang lebih ringkas, dalam kaitannya dengan penggunaan sampel bertingkat yang lebih efisien. Finalisasi rancangan buku pedoman dan pengujian lapangan tingkat awal. Penyusunan metodologi untuk pembangunan kapasitas fasilitator dan juga Pokja pada tingkat propinsi melalui pengadaan klinik pelatihan (coaching clinic) khusus dari Dukungan Berbasis Jakarta (Jakarta Based Support). Meringkas prosedur-prosedur dan pedoman praktis yang diproduksi untuk memberikan dokumentasi yang lebih efektif dan singkat dari seluruh produk-produk PPSP. Penyusunan Materi Pelatihan dan acara Pelatihan Pelatih (Training of Trainers) bagi empat jabatan utama PPSP, terutama bagi PF/CF yang baru; langkah-langkah awal menuju Rancangan Utama (grand design) bagi program pelatihan seluruh PPSP. Pengembangan MONEV lebih lanjut, termasuk pengujian alat-alat QA bagi BPS dan SSK. Pengembangan Peringkat Sanitasi Kota Nasional (NCSR) lebih lanjut dengan kerja sama dengan AKKOPSI untuk kemungkinan penerapan di tahun 2012. Upaya untuk mendapatkan persetujuan dari Kantor Kepresidenan bagi status INPRES untuk PPSP melalui kantor Kementrian Koordinator Kesejahteraan Rakyat, yang jadwal barunya akan mendapatkan persetujuan pada triwulan pertama tahun 2012. Dukungan dan bantuan bagi persiapan dan pengelolaan berbagi acara nasional, seperti Konvensi Sanitasi dan Air Minum Nasional (KSAN) pada bulan Oktober 2011; Pertemuan Kota-Kota Sanitasi XI yang diadakan di Probolinggo pada tanggal 1718 Oktober 2011. Panduan dan bantuan bagi persiapan Panel PPSP bagi kajian dan penilaian output PPSP seperti BPS dan SSK. Pengembangan lebih lanjut dari proyek percontohan mengenai peningkatan kapasitas kelembagaan dan operasi dari Pokja Propinsi untuk memberikan kontribusi kepada implementasi PPSP dari tingkat Propinsi. Partisipasi pada beberapa konsultasi publik bagi BPS dan SSK, umumnya pada Ibukota Propinsi, memberikan umpan balik kepada Pokja dan KMW. Media Gathering (Eselon 2/Direktur dari 4 Kementerian yang berkaitan dengan PPSP) dengan 10 Tokoh Utama Media/Redaktur. Materi perumusan untuk Penilaian Cepat Sanitasi Sekolah dan uji coba pada 3 sekolah percontohan: 2 (dua) sekolah dasar dan 1 (satu) sekolah menengah pertama di Bandung. Finalisasi Rancangan STBM Perkotaan (PHAST yang Disederhanakan). Pelatihan Nawasis bagi kota-kota PPSP tahun 2010 yang memfokuskan kepada utilisasi modul investasi. Pelatihan Nawasis bagi kota-kota PPSP tahun 2011 yang memfokuskan kepada utilisasi modul perencanaan.

1


0.2 RENCANA KEGIATAN UNTUK TIGA BULAN BERIKUT: JANUARI-MARET 2012 USDP memberikan layanan pendukung bagi PPSP. USDP bekerja dalam konteks dan dalam hubungannya dengan PPSP. Dengan demikian bab ini akan dimulai dengan bagian yang membahas rencana kegiatan PPSP untuk tiga bulan berikut sesuai dengan persepsi USDP berdasarkan pada berbagai pembicaraan dengan PMU dan PIU. PPSP diasumsikan akan menyusun laporanlaporannya sendiri mengenai rencana kegiatan dan juga rencana kerja bagi Kementerian yang turut serta. 0.2.1 Program PPSP Kegiatan-kegiatan yang direncanakan oleh PMU dan PIU bagi PPSP untuk periode Januari-Maret 2012 dapat diringkas sebagai berikut: PMU 1. Persiapan peluncuran (Kick Off); 2. Lokakarya Nasional untuk Penyaringan Kepentingan PPSP tahun 2013; 3. TOT: Stabilisasi Persepsi Kelembagaan Eselon 3 dan 4 yang Berkaitan dengan PPSP Pusat (*); 4. Penyebaran Loka Karya untuk Sistem dan Alat Pemantauan dan Evaluasi Layanan Pembantu Program AMPL; 5. Dokumen Pelatihan Penjaminan Kualitas bagi Propinsi PPSP; 6. Loka Karya Koordinasi Propinsi dan Penyaringan Kepentingan. PIU- AE 1. Perekrutan Fasilitator STBM 28 kabupaten/kota; 2. TOT EHRA bagi pusat dan propinsi; 3. Pelatihan EHRA bagi kabupaten/kota tahun 2012; 4. Antisipasi Layanan Informasi EHRA. PIU - IF 1. Konsultasi kelembagaan tahun 2012 (PIU-KP); 2. TOT Program PPSP Lanjutan. PIU – Teknis 1. Konsultan pengadaan (PIU-T); 2. Sosialisasi (Rapat Kick Off) Implementasi PPSP tahun 2012; 3. Pelatihan bagi PF/CF IUWASH + USDP yang baru; 4. Pelatihan Pokja Propinsi, IUWASH kabupaten/kota; 5. Kunjungan pengawasan lapangan ke Propinsi dan kabupaten/kota.

2


0.2.2 Dukungan USDP bagi kelembagaan dan penerapan PPSP Pada tri wulan mendatang, kegiatan-kegiatan dukungan utama berikut ini diramalkan untuk setiap Sel : Tabel 0. 1 No 1.

Rencana Kegiatan PPSP Penanggung Jawab

PMU

Januari

Februari

Kegiatan

Kegiatan

Proyek Percontohan kota BPSSK yang mutakhir (*

Pembangunan Tim (*)

Persiapan Kick Off

2.

PIU-AE

Proyek Percontohan kota BPSSK yang mutakhir (*

Pembangunan Tim (*)

Rekrutmen Fasilitator STBM 28 kabupaten/kota

Loka Karya Nasional untuk penyaringan Kepentingan PPSP tahun 2013

Maret Kegiatan TOT: Stabilisasi Persepsi Kelembagaan Eselon 3 dan 4 yang Berkaitan dengan PPSP Pusat (*) Penyebaran Loka Karya untuk Sistem dan Alat Pemantauan dan Evaluasi Layanan Pembantu Program AMPL Dokumen Pelatihan Penjaminan Kualitas bagi Propinsi PPSP Loka Karya Koordinasi Propinsi dan Penyaringan Kepentingan TOT: Stabilisasi Persepsi Kelembagaan Eselon 3 dan 4 yang Berkaitan dengan PPSP Pusat (*) ToT EHRA bagi pusat dan propinsi Pelatihan EHRA bagi kabupaten/kota tahun 2012 Antisipasi Layanan Informasi EHRA

3.

PIU-IF

4.

PIU-T

Konsultasi kelembagaan tahun 2012 (PIU-IF) Konsultan pengadaan (PIU-T)

Pengadaan PF/CF Rapat-rapat PMU/PIU

koordinasi

TOR Program PPSP Lanjutan Sosialisasi (Rapat Kick Off) Implementasi PPSP tahun 2012 Membantu Perumusan BP, SSK dan MPSS Pelatihan bagi PF/CF IUWASH + USDP yang baru Pelatihan Pokja Propinsi, IUWASH kota/kabupaten Membantu Perumusan BP/SSK dan MPSS

Kunjungan pemantauan lapangan ke Propinsi dan kabupaten/kota

3


Tabel 0. 2 No

Rencana Kegiatan Sel USDP di PMU Kegiatan/Sub Kegiatan

Januari

Februari

Maret

Penanggung Jawab

Penanggung Jawab

Penanggung Jawab

ASP (pemimpin) MKA

ASP (pemimpin) MKA

ASP (pemimpin) MKA

--ditunda, menunggu usulan lebih lanjut dari Menko ---ASP (pemimpin) MKA

--ditunda, menunggu usulan lebih lanjut dari Menko ---ASP (pemimpin) MKA

ASP (pemimpin) MKA

MKA (pemimpin) ASP, IBHG



ASP (pemimpin) MKA ASP (pemimpin) MKA

ASP (pemimpin) MKA ASP (pemimpin) MKA

ASP (lpemimpin) MKA ASP (pemimpin) MKA

ASP (pemimpin) MKA MvK (pemimpin) JdB, IBHG, MKA MKA (pemimpin) AZ Tim USDP



CYK / AA (pemimpin) AB, MKA

AA, AB (PIC di substansial) MKA AZ (kordinator)

AA (pemimpin) AB, MKA


RTD (pemimpin)

RTD (pemimpin)

Rencana kegiatan Spesialis Kebijakan dan Strategi USDP 1.

2.

Penyusunan Inpres mengenai Percepatan Air Minum dan Sanitasi bagi Pembangunan Pemukiman Manusia: update kemajuan (update keputusan terakhir tentang status Inpres)

6.

Penyusunan Keputusan Bersama Kementerian tentang Implementasi Sanitasi bagi Pembangunan Pemukiman Manusia: a. Penyusunan isi pokok keputusan tersebut b. Sosialisasi isi pokok (rancangan) antar kementerian c. Rapat-rapat dan diskusi d. Penyusunan rancangan final Keputusan e. Penyusunan Presentasi Akhir tentang Rancangan Akhir Keputusan f. Penyusunan Keputusan akhir yang telah disepakati g. Sosialisasi rancangan akhir yang disetujui oleh pemerintah. Dukungan kepada penyusunan kerangka catatan PPSP: a. Persiapan suatu tim kecil b. Persiapan materi bagi pengenalan kerangka catatan kepada tim kecil tersebut c. Fasilitasi kepada rapat dan diskusi d. Persiapan rancangan akhir kerangka catatan PPSP e. Dukungan kepada presentasi persiapan kerangka catatan PPSP (rancangan akhir) kepada para direktur dari kementerian yang berkaitan Dukungan kepada rapat koordinasi bulanan PMU dan PIU Dukungan kepada rapat Eselon 2: a. Persiapan materi b. Penjadwalan c. Dukungan kepada rapat dan diskusi Dukungan kepada Tim Pengarah rapat

7.

Dukungan kepada persiapan kerangka catatan USDP

8.

Dukungan kepada update dan implementasi PMM dan aplikasinya kepada Pokja pada tingkat Propinsi Dukungan untuk menentukan kegiatan lebih lanjut, mendefinisikan kegiatan utama yang akan datang dan distribusi dan kocok ulang tugas-tugas sebagai tindak lanjut dari rekomendasi MTR. Dukungan kepada Propinsi Percontohan Laporan finalisasi dan output lain yang berkaitan yang diharapkan Presentasi kepada PMU - Pokja AMPL Nasional dan Pemerintah Propinsi/Pokja (loka karya akan dikelola oleh USDP) Rekomendasi akan kekuatan Pokja propinsi berdasarkan temuan-temuan pada propinsipropinsi percontohan. Dukungan kepada PIU-IF untuk menyusun rancangan “Permendagri tentang Pedoman Pengelolaan Sanitasi di Daerah” Dukungan kepada TOT bagi PMU dan PIU yang akan

3.

4. 5.

9.

10.

11.

12.


4


No

Kegiatan/Sub Kegiatan diadakan pada tanggal 7 – 10 Feb 2012 Dukungan kepada pelatihan IUWASH yang akan diadakan tanggal 20 – 25 Feb 2012 (diusulkan oleh IUWASH pada tanggal 13 – 17 Feb 2012 Dukungan kepada Pelatihan bagi Pokja kab/kota tentang BP, SSK dan MPSS, akan diadakan tanggal 1- 5 Maret 2012 (diusulkan oleh PIU-T)

13.

14.

Januari

Februari

Maret

Penanggung Jawab

Penanggung Jawab

Penanggung Jawab

DE (pemimpin)

MKA, AA, lain-lain DE (pemimpin) MKA, AA, lain-lain AZ (pemimpin) MKA, AA, lain-lain

AZ (pemimpin) MKA, AA, lain-lains

Rencana Kegiatan Monitoring and Evaluation Spesialis 1.

Pemantauan dan evaluasi PPSP a. Buat database dan nama pengguna baru bagi kota-kota tahun 2012 di nawasis.info b. Transfer database dari monev.sanitasi.or.id ke nawasis.info c. Update modul-modul PPSP di nawasis.info: WBS – MPSS d. Menyempurnakan panduan pengguna on-line pada nawasis.info e. Mendukung Bappenas dalam pengembangan antar-muka nawasis.info yang ditingkatkan f. Mendukung Bappenas dalam pengembangan modul DAK pada nawasis.info g. Mendukung Bangda untuk pengembangan Dana Dekon-TP pada nawasis.info h. Penyebaran nama pengguna dan kata sandi untuk kota-kota PPSP tahun 2012 i. Membuat selebaran perkenalan tentang nawasis.info bagi kota-kota PPSP j. Memberikan pelatihan mengenai PPSP MonEv, QA produk dan layanan bantuan Jaminan kualitas PPSP a. Dukungan untuk mengadakan pengaturan sistem PPSP QA yang disempurnakan b. Meningkatkan indikator kualitas bagi produkproduk PPSP dan proses pengembangan WBSMPSS. c. Mendukung pelatihan TOT QA oleh PIU-KP dan melanjutkannya Penugasan Umum berdasarkan permintaan Manajer Tim a. Mendukung kepada pengembangan tugas dan diagram layanan PROSDA b. Mendukung pengembangan kerangka catatan USDP c. Mendukung pengembangan kerangka catatan PPSP

2.

3.

AH AH

AH

AM

AM

IBHG

IBHG

AH

IBHG

IBHG

AA

AA

AA

AA

IBHG

IBHG

IBHG

IBHG

BG

BG

IBHG

IBHG

BG IBHG

IBHG

IBHG

IBHG IBHG

IBHG IBHG

IBHG

Catatan : AA AB AH AM ASP AZ BG

: : : : : : :

Amrizal Amir Arief Budiman Amir Hamzah Amanda Mirdayanti A. Syarif Puradimadja Avianti Zulaicha Bachtarudin Gunawan

CYK DE IBHG JdB MKA MvK RTD

: : : : : : :

Christina Yuni Kusmiati Dyah Ernawati Ida Bagus Hendra Gupta John de Bresser Mohd. Khalid Arya Mees van Krimpen Richard Thobias Daniel

5


Tabel 0. 3

No.

Rencana Kegiatan Sel USDP pada PIU-AE

Kegiatan / Sub-Kegiatan

Januari Penanggung Jawab

Februari Penanggung Jawab

Maret Penanggung Jawab

RM, HI, AW

RM, HI, AW

RM, HI, AW

HI

HI

HI

I 1. 2. 3. 4. 5. 6. 7. 8.

9.

Memberikan input untuk meringkas buku pedoman BP & SSK Finalisasi rancangan dan mencetak materi promosi USDP (selebaran, spanduk gulung) Finalisasi Buku Pedoman EHRA untuk dicetak oleh MoH Finalisasi materi-materi untuk Penilaian Cepat Kondisi Sanitasi Sekolah Finalisasi Petunjuk CEGP Finalisasi Pedoman STBM Kota (PHAST yang Disederhanakan) Finalisasi Pedoman PPP Design/conduct Pilot on Development of District/City Communication Strategies  Develop Guidelines “How to develop Provincial/ District/City Communication Strategy”  Train Pokja Province, Pokja KK and PROSDA in use of guidelines Merancang/melaksanakan Proyek Percontohan Pengembangan Strategi Komunikasi Kabupaten/Kota • Menyusun Pedoman “Bagaimana mengembangkan Strategi Komunikasi Kabupaten/Kota”  Melatih Pokja Propinsi, Pokja KK dan PROSDA dalam penggunaan pedoman tersebut

RM, HI, AW RM & AW RM RM AW

HI & ongoing

RM, HI & ongoing

II II-A 1.

2.

Support to PIU-AE Memberi masukan kepada kabupaten/kota PPSP tahun 2011 mengenai penerapan EHRA: Mendukung Pembentukan Layanan Informasi EHRA Merancang dan melakukan pelatihan: • Pelatihan internal/in-house (ToT) tentang Studi Primer dan EHRA bagi Tim PIU-AE • Pelatihan EHRA bagi Pokja Kab/Kota PPSP tahun 2012 dan Pokja Propinsi • Melatih anggota PIU-AE tentang alat-alat STBMperkotaan

II-B

Support to PMU/other PIUs

1.

Menyusun/melakukan Proyek Percontohan Advokasi: Menyelenggarakan Program Penghargaan TV yang Sensasional • Menyusun Kerangka Acuan/ToR • Membantu Komunikasi Tim Pokja AMPL Nasional (TC) untuk menemukan sponsor • Membantu TC dalam menyusun materi promosi • Membantu TC dalam penilaian pemenang • Membantu TC dalam pelaksanaan acara penghargaan

2.

Memberikan Input di dalam Program Pelatihan: • Rapat kick off PPSP 2012 • ToT lanjutan bagi staf PMU & PIU • PF/CF IUWASH • ToT Pokja KK PPSP 2012 tentang BP/SSK/MPSS • Advokasi & Kampanye Pelatihan WS & Sanitasi bagi Pokja KK (juga penyusunan ToR)  Pelatihan PF/CF 2013

RM, HI, AW

RM, HI, AW

RM, HI, AW

HI

RM,HI,AW

AR, HI AR, HI AR, HI

6 February 8-9 February 14-20 February 20-23 February

HI, AW RM,HI RM,HI,AW

May

RM,HI, AW

6


No.

Kegiatan / Sub-Kegiatan

3.

Menyusun Kerangka Acuan/ToR dan memberikan input/fasilitasi: • Rekrutment Loka Karya Nasional KK PPSP 2013/14 yang baru • Rapat Panitia Acara PPSP untuk membangun persepsi yang sama untuk Pendekatan, Prinsip, Produk PPSP • Loka Karya bagi Pokja AMPL Nasional (Ketua) anggota dan pemimpin program Watsan dalam Sinkronisasi Kegiatan PPSP 2012 • Pelatihan Penanganan Media bagi Pokja AMPL Eselon II/III  Open House AMPL Advokasi: Fasilitasi perumusan dan penerapan suatu strategi advokasi sanitasi nasional • Menyusun Kerangka Acuan/ToR dan Mengadakan Loka Karya Penyusunan  Dukungan kepada Pokja AMPL untuk menerapkan strategi advokasi nasional tersebut

4.

* AR AW HI RM

: : : :

Januari

Februari

Maret

Penanggung Jawab

Penanggung Jawab

Penanggung Jawab

HI,AW

HI HI

AR

Alwis Rustam Asep Winara Hony Irawan Ria Mozar

** Suatu Tim Pelatih Propinsi/Pokja (PTT) untuk melaksanakan berbagi jenis pelatihan kepada Pokja KKS sedang diusulkan. PTT akan terdiri dari anggota-anggota PKK, DINAS KESEHATAN, BAPPERMAS dan BKKBN.

7


Tabel 0. 4

Kegiatan Sel USDP pada PIU-IF

No

Kegiatan

1.

Propinsi Proyek Percontohan Finalisasi laporan dan output lain yang berkaitan yang diharapkan Presentasi kepada Manajemen dan Tim USDP Presentasi kepada Pokja AMPL Nasional dan Propinsi Pemerintah/Pokja (loka karya akan diadakan oleh USDP) Dukungan untuk Peringkasan Tim Koreksi tulisan (proff reader) Penyusunan “Petunjuk Praktis Kelembagaan” dan “Petunjuk Praktis Kelembagaan” Penyusunan Laporan Implementasi Pelatihan CF/PF yang diselenggarakan pada tanggal 5 – 16 Des 2011 di Kinasih Penyusunan catatan singkat tentang Pelatih Nasional PPSP berdasarkan kepada implementasi pelajaran yang dipelajari Pelatihan PPSP Menyempurnakan Modul Pelatihan -1 PPSP Menyusun/menyempurnakan rencana pelajaran yang tersedia Menulis seluruh komponen sub-Modul berdasarkan pada materi pelatihan yang digunakan selama pelatihan Kinasih Periksa kelengkapan Modul tersebut

2.

3.

4.

5.

Januari

Februari

Maret

Penanggung Jawab

Penanggung Jawab

Penanggung Jawab

CYK (pemimpin) AB, MKA

AB (pemimpin di substansial) MKA AZ (koordiantor)

JdB AZ

JdB AZ, AA, AB

JdB AZ

AZ

AZ

AZ

RTD (koordinator) AZ, DE

RTD (koordinasi) AZ, DE, AB

RTD (koordinasi) AZ, DE, AB

RTD (koordinasi) Dukungan dari Tim 1 dan 3



DE

6.

Catatan: Penyempurnaan modul pelatihan berdasarkan pada ringkasan dan Pelatihan Kinasih Menyempurnakan Modul Pelatihan -2 PPSP

7.

Menyempurnakan Modul Pelatihan -3 PPSP

RTD (koordinasi) Dukungan dari Tim 1, 3 dan 6



8.

Menyempurnakan Modul Pelatihan -4 PPSP

RTD (koordinasi) Dukungan dari Tim 4,5 dan 6

RTD (koordinasi) Dukungan dari Tim Team 4,5 dan 6

RTD (koordinasi) Dukungan dari Tim 4,5 dan 6

9.

Mendukung PIU-IF dalam penyusunan rancangan “Permendagri Tentang Pedoman Pengelolaan Sanitasi di Daerah” Dukungan kepada Rapat kick off PPSP yang akan diselenggarakan pada tanggal 6 Feb 2012 Menyusun Pedoman Fasilitasi bagi Pokja Kabupaten/Kota untuk mengembangkan Buku Putih, CSS dan MPSS berdasarkan kepada peringkasan Dukungan kepada PIU-KP untuk materi yang akan disusun untuk acara tersebut bila diperlukan Dukungan kepada TOT bagi PMU dan PIU yang akan diselenggarakan pada tanggal 7 – 10 Feb 2012 Penyusunan Kerangka Acuan/ToR, kurikulum dan bahan-bahan lain yang berkaitan Koordinasi dukungan tim USDP Fasilitasi acara tersebut di dalam Tim USDP Dukungan kepada pelatihan IUWASH yang akan diadakan pada tanggal 20 – 25 Feb 2012 (diusulkan oleh IUWASH pada tanggal 13 – 17 Feb 2012) Komentar untuk Kerangka Acuan/ToR, silabus dan rancangan pelatihan Fasilitasi implementasi pelatihan Dukungan kepada Pelatihan kepada Pokja

AA (lpemimpin) RC, AB, MKA

AA (pemimpin) RC, AB, MKA

AA (lpemimpin) RC, AB, MKA

AZ (lpemimpin) RTD, DE, AB

AZ (pemimpin) RTD, DE, AB

RTD (pemimpin) DE, AZ

RTD (pemimpin) DE, AZ, AB, MKA, AA, RC, JdB Dukungan dari tim 1, 3, 4 dan 6

DE (pemimpin) AZ RTD

DE (pemimpin) RTD, AZ, AB, MKA, AA, RC, JdB Dukungan dari tim 1, 3, 4 dan 6

10.

11.

12.

13.

RTD (pemimpin)

RTD (pemimpin) 8


No

Kegiatan Kabupaten/Kota tentang BP, SSK dan MPSS yang akan diselenggarakan pada tanggal 1- 5 Maret 2012 (diusulkan oleh PIU-T) Menyusun Kerangka Acuan/ToR, kurikulum dan bahan-bahan lain yang berkaitan Koordinasi dukungan tim USDP Fasilitasi acara tersebut di dalam Tim USDP Dukungan kepada mobilisasi PF dan CF PPSP 2012 yang dijadwalkan pada tanggal 16 Maret 2012 dengan memberikan Pedoman Fasilitasi bagi Pokja Kabupaten/Kota untuk menyusun Buku Putih, CSS dan MPSS berdasarkan kepada peringkasan (lihat no. 10) dan tindakan lain yang berkaitan yang dibutuhkan Dukungan kepada tim 6 (MonEv) Memberikan input kepada MonEv tentang DAK Memberikan input bagi evaluasi dampak dari program sanitasi Dukungan kepada PMU, PIU- KP dan PIU-T dalam kaitannya dengan CB dan aspek kelembagaan

14.

15.

16.

Januari Penanggung Jawab

AZ (pemimpin) DE, RTD

Semua anggota tim

Februari

Maret

Penanggung Jawab

Penanggung Jawab

DE, AZ, AB, MKA, AA, RC, JdB Dukungan dari Tim 1, 3, 4 dan 6

DE, AZ, AB, MKA, AA, RC, JdB Dukungan dari Tim from Team 1, 3, 4 dan 6



AZ

AZ

Semua anggota tim

Semua anggota tim

Catatan : AA AB AZ CYK DE IBHG JdB MKA MvK RTD RC

: : : : : : : : : : :

Amrizal Amir Arief Budiman Avianti Zulaicha Christina Yuni Kusmiati Dyah Ernawati Ida Bagus Hendra Gupta John de Bresser Mohd. Khalid Arya Mees van Krimpen Richard Thobias Daniel Ritzky Cahyanto

9


Tabel 0. 5

Kegiatan Sel USDP pada PIU-T

No

Kegiatan

1.

Peringkasan prosedur-prosedur BP, termasuk penyusunan pedoman praktis Peringkasan prosedur-prosedur SSK, termasuk integrasi MPSS (seperti Bab 5 +), termasuk penyusunan pedoman praktis Modifikasi modul pelatihan BP dan SSK

2.

3.

7.

Modifikasi Modul-Modul Pelatihan untuk penggunaan MPSS Mendukung USDP Sel CB dengan berbagai acara dan loka karya pelatihan (seperti Kick-off PPSP, IUWASH, pelatihan Pokja Kabupaten/Kota dll.) Mendukung PIU-T dengan proses rekrutmen dan mobilisasi PF dan CF Penyusunan Kerangka Acuan/ToRs bagi PF, CF dan Prosda

8. 9. 10.

Wawancara calon-calon Prosda Seleksi 10 Propinsi Inti dan Gugus Persiapan Alat Pendukung bagi penyusunan BP (Database)

11.

Pengujian bagian untuk Alat Pendukung bagi penyusunan BP Pengujian lapangan pada 4 Kab/Kota pada tahap persiapan MPSS Persiapan Alat Pendukung bagi penyusunan SSK/MPSS (Seleksi Sistem + Perkiraan Biaya) Pengujian bagian untuk Alat Pendukung bagi penyusunan SSK/MPSS Pengujian lapangan pada 4 Kabupaten/Kota Finalisasi dokumen-dokumen pendukung Tahap 5

4. 5.

6.

12. 13. 14. 15. 16.

20.

Dukungan kepada PIU-T dengan konsolidasi 41 + 9 MPSS bagi persiapan loka karya KonReg Pengembangan konsep dan rencana kerja untuk mendukung Pokja Kabupaten/Kota di dalam transisi dari SSK menjadi implementasi dengan penekanan kepada kriteria kesiapan dan penganggaran Kontribusi kepada Rencana Kerja 2012-2014, termasuk Kerangka Pencatatan, jadwal kegiatan dan tenaga kerja, anggaran Input-input yang berkaitan dengan pelaporan

21.

Manajemen dan Koordinasi

17. 18.

19.

Januari

Februari

Maret

Penanggung Jawab

Penanggung Jawab

Penanggung Jawab

DTW (pemimpin) WP, CK, JSW

DTW (pemimpin) WP, CK, JSW DTW (pemimpin) WP, CK, JSW

DTW (lpemimpin) WP, CK, JSW

EW (pemimpin) DTW, WP RJI (pemimpin) BP, Sy, EK, JI EW (pemimpin) DT, WP, RJI, BP, Sy, EK, JI EW (pemimpin) MvK MvK (pemimpin) EW, RJI EW, MvK, CK MvK CK (pemimpin) WP

EW (pemimpin) DTW, WP RJI (pemimpin) BP, Sy, EK, JI EW (pemimpin) DT, WP, RJI, BP, Sy, EK, JI EW (pemimpin) MvK

EW (pemimpin) DT, WP, RJI, BP, Sy, EK, JI

CK (pemimpin) WP, IF CK (pemimpin) WP, IF, RTD, DE, JdB SK, IF, WP, DTW

SK (pemimpin) IF, MvK

SK (pemimpin) IF, MvK, Sy SK (pemimpin) IF, MvK

JI (pemimpin) EK

JI (pemimpin) EK RJI (pemimpin) Sy, BP, EK RJI (pemimpin) MvK, BP

MvK (pemimpin) EW

MvK (pemimpin) EW

MvK (pemimpin) EW MvK (pemimpin) EW

MvK (pemimpin) EW MvK (pemimpin) EW

SK, IF, WP, DTW JI (pemimpin) MvK RJI (pemimpin) Sy, BP, EK RJI (pemimpin) MvK, BP

MvK MvK

Catatan : BP CK DTW EK EW IF

: : : : : :

Budi Prasetyo Cees Keetelar Dhanang T. Wuriyandoko Erry Kendriwati Eko Widodo Indra Firmansyah

JSW MvK SK Sy RJI WP

: : : : : :

J. Sinarko Wibowo Mees van Krimpen Sjoerd Kerstens Suyitno Renan Jusal Indra Wita Purwasih

10


0.3 MASALAH DAN REKOMENDASI Masalah utama yang muncul pada triwulan terakhir disajikan pada Tabel 0.1. Masalah-masalah dan rekomendasi yang dilaporkan pada Laporan Kemajuan Triwulanan (Quarterly Progress Report/QPR) yang lalu, dan juga yang masih relevan yang masih belum ditutup dari QPR yang lalu, kini disajikan pada Lampiran 1 laporan ini, lengkap dengan status mereka saat ini sejauh yang kami ketahui. Beberapa dari masalah-masalah tersebut masih sangatlah penting disaat sekarang bagi keberhasilan PPSP. Tabel 0. 6 No

1.

2.

3.

1.

1

2

1

Masalah dan Rekomendasi Masalah/Kendala

Rekomendasi Perbaikan

Pelaksana Utama

Kemajuan per Desember 2011 dan Komentar dari USDP

POKJA AMPL Nasional (sebelumnya TTPS) dan Kementerian anggota Regulasi implementasi PPSP dalam Pertama diskusikan antar PMU Rancangan awal Keputusan perumusan resmi yang memadai kelembagaan PPSP dan Bersama Kementerian telah finalisasi pada Pokja AMPL diserahkan kepada seluruh Nasional kelembagaan PPSP Lembaga untuk mengoperasikan Diskusikan dengan Bappenas Pokja AMPL Nawasis pada tingkat nasional harus ditunjuk Pedoman nasional untuk alokasi Diskusikan dengan Direktorat PIU-IF Usulan rumusan awal untuk anggaran bagi pembangunan Jendral Bina Pembangunan hal tersebut sanitasi pada tingkat daerah Daerah Program Management Unit (PMU) Replikasi skema PMM pada tingkat Ide awal telah disetujui pada PMU Propinsi Rapat Manajemen antara PMU dan USDP Program Implementation Unit (PIU) Pedoman nasional untuk alokasi Diskusi internal pada PIU-IF UC-IF anggaran bagi pembangunan sanitasi pada tingkat daerah Peraturan nasional tentang Rancangan awal telah PIU-IF Rancangan kedua telah Program Pembangunan Sanitasi didiskusikan pada Direktorat didiskusikan Perkotaan Jendral Bina Bangda Urban Sanitation Development Program (USDP) Kaji ulang tugas dan staf USDP Skenario besar telah disetujui Manajemen Risalah Rapat tentang aksi menuju tantangan-tantangan baru oleh Pemerintah USDP tindak lanjut yang telah disepakati

11


1

INTRODUCTION

1.1 BACKGROUND Indonesia’s commitment to the MDGs, as well as a World Bank report on the adverse economic impacts of poor sanitation in Indonesia, brought the sector under increased attention of the authorities, although these drivers did not result in increased funding allocations until the current Medium Term National Development Plan. They did, however, contribute to the creation of the Sanitation Technical Team (Tim Teknis Pembangunan Sanitasi, or TTPS), a grouping of 8 Ministries with responsibilities regarding sanitation, with Bappenas as leading Agency. In 2009 TTPS launched a challenging program to scale up and accelerate sanitation planning and investments during the period 2010-2014: Percepatan Pembangunan Sanitasi Permukiman (Accelerated Sanitation Development for Human Settlements), or PPSP. This program targets 330 cities experiencing sanitation problems and focuses on particular goals to be achieved by 2014. PPSP provides a framework for all stakeholders in sanitation development (government departments as well as foreign donors and private sector) to align their programs and projects in the tree sub-sectors with the goals of this national sanitation program. To accelerate urban sanitation improvements and increase the effectiveness of investments in the sector, GOI has decided to encourage all cities to apply a five-stage process leading to the implementation of an integrated sanitation strategy (Strategi Sanitasi Kota, or SSK). In effect, the availability of an SSK has become a criterion for allocating shares in the GOI’s specific allocation grants to local government (Dana Alokasi Khusus, or DAK). The role of the USDP will be to facilitate and further strengthen GOI institutions at the national, provincial and, indirectly, at the local level involved in implementing the PPSP. USDP will also support the TTPS with the further development of a national sanitation strategy including convincing national budget holders and international donors to invest in sanitation development based on the integrated plans prepared by the city authorities. As per Administrative Arrangement, USDP will provide technical assis¬tance to the urban component of PPSP. The USDP Program is a co-operation between the State Ministry of National Planning (Bappenas), as the lead agency of TTPS, and the Government of the Netherlands represented by the Royal Netherlands Embassy. USDP provides technical assistance to PPSP and its PMU and three PIUs as established by the core ministries of TTPS, i.e. Bappenas and the Ministries of Public Works, Home Affairs and Health. The Program started on February 1, 2010 and will be completed by December 31, 2014. The context of the USDP is determined by the Government’s Medium Term National Development Plan which is, in effect, reflected in the Roadmap for the “Accelerated of Sanitation Development Program for Human Settlements” (“PPSP”). The PPSP is meant to provide the framework for all interventions in the sanitation sector. The PPSP program will be carried out in the period 2010-2014. To date the average allocation of sanitation funds in the local budget (APBD) has never been higher than 1% while less than 0.18% in the provincial budget and 0.036% in the national budget (APBN) respectively, including the funds that are allocated through DAK (specific transfer from national/central government). Notable developments have been the formulation of a policy for community based drinking water and sanitation, the introduction of urban strategic sanitation planning, and piloting approaches such as sanimas and community led total sanitation. As a result, the Ministry of Public Works became active in the sanitation sector through the Community-Based Water Supply and Sanitation Program (Pamsimas) and the Community-Based Sanitation Program (Sanimas). The Ministry of Health carried out Community-Based Total Sanitation (STBM) and conducted Campaigns for Clean and Hygienic Behaviour (PHBS). In 2007, the National Sanitation Conference-I agreed on the government’s commitment to develop sanitation in line with the MDGs. The International Year of Sanitation in 2008 was used to increase the awareness and gage the commitment of local government authorities. Subsequently, the issues and targets for future sanitation development were identified and the introduction of an integrated approach of city sanitation planning and development was launched at the Urban Sanitation Convention in April 2009. The Government set out a number of policies and strategies to overcome various structural constraints in sanitation development. These strategies are stated in the RPJMN 2010-2014 (5-Years National Medium Term Development Plan). The Government’s 2014 milestones for sanitation development include: • No open defecation in both urban and rural areas by providing access to off-site sewerage systems to 10% and to onsite sewerage facilities to 90% of the population; • Reduction of waste generation at source, expansion of environmentally sounds solid waste manage-ment through sanitary or controlled landfills and other safer technologies. These measures would affect 80% of the urban households; • Reduction of water pounding in 100 flood-prone cities/regencies with coverage of over 22,500 hectares. PPSP aims at lifting sanitation conditions in urban and rural areas, in particular for some 330 cities that are faced most seriously with problems in one or several of the sanitation sub-sectors. PPSP’s integrated sanitation planning and implementation approach is consisting of five more or less subsequent stages and one overall stage, i.e. 1. Awareness rising by Campaigns, Education and Advocacy activities, 2.Institutional and Regulatory Development, 3.Preparation of Strategi Sanitasi Kota (SSK), 4.Preparation of Program Memorandum, and 5. Program Implementation. The overall stage 6 relates to Monitoring, Evaluation and Guidance. The overall aim of the USDP is to facilitate and support the implementation of PPSP. More specifically, the objectives are to: Develop capacity in the PMU and PIUs responsible for implementing the PPSP in effectively managing the development of the sector together with the stakeholders at the provincial and local levels; 12


Consolidate the SSK approach for use by government facilitators and cities throughout the country, while ensuring that the SSKs address the needs of the poor and underserved citizens; Support the implementation of fundable project proposals following the outcomes of the SSKs. The USDP consultants will provide technical assistance to the PMU and the PIUs to strengthen their capacity in supporting the provinces and cities with the planning and implementation of sanitation improvements. More specifically, the technical assistance will ensure or support the following main activities: a) The production and dissemination of technical, financial, administrative and operational guidelines for sanitation planning, program memorandum development and the implementation of sanitation improvement projects; b) Capacity development and training of TTPS, PMU, PIUs and their facilitators and consultants at central and local government levels, such as for example the “Regional Management Consultants” which will guide and monitor the provincial facilitators and the city facilitators guiding the city working groups in SSK preparation; c) The establishment of a national monitoring system to track progress in PPSP implementation; d) The organization of a range of national and regional meetings/workshops to exchange lessons learned and disseminate information; e) The design of a sanitation investment strategy and framework; f) The provision of technical advice and support to a specific number of cities/regencies; g) Provide inputs for draft Presidential on PPSP as National Program (continuation). 1.2 PURPOSE OF THE QUARTERLY REPORTS Quarterly Reports represent one of the reporting mechanisms of USDP. Quarterly Reports describe the progress and achievements of the past three months, and the scheduled services and activities for the next three months, within the context of the Annual Work Plan, each year prepared in December for the next calendar year. th rd This 8 Quarterly Report describes the progress of USDP over the period October-December 2011, the 4 quarter of 2011, and the scheduled activities for the period January-March 2012.

13


2 ACTIVITIES AND ACHIEVEMENTS OF THIS PAST QUARTER USDP is providing support services to PPSP. It operates in the context of and in conjunction with PPSP. This chapter will therefore start with a section on the activities and achievements of PPSP during the reporting period from the perspective of USDP. PPSP is assumed to produce its own progress reports for the participating Ministries. Section 2.1 present general projects PPSP with in table 2.1 the overall progress of PPSP supported by USDP on a semi-annual basis. The structure of this table is the “USDP outputs” as specified in USDPs Consultants ToR. The nature of the outputs however mostly refers to PPSP achievements to which USDP provides support services. The structure is maintained as the output indicators were defined to judge on the success of PPSP achievements, quantitative and qualitative. Achievements need to be reviewed (Mid Term quantities) and redefined so as to allow direct abstraction of progress from the PPSP Monev and NAWASIS monitoring systems. By Mid Term Review an improved PPSP Progress format will be available. Additional indicators will be considered for progress at national and provincial level. 2.1 GENERAL PROGRESS OF PPSP Main activities and achievements of PPSP during the past quarter can be summarized as follows: 1. 2. 3. 4. 5. 6.

Completion of recruitment and selection of Cities to enroll in the PPSP program of 2012, including organization of Regional Consultation Meetings (Konreg) to discuss the 2012 cities selection issues. Panel, consisting of members of PMU and PIUs staff, completed the review and assessment of contents and quality of BPs and SSKs. Supervision and monitoring of PFs/CFs, KMWs and KMPs services. City Sanitation Summit XI in Probolinggi on 17-18 October 2011. Organization KSAN. Finalization of draft INPRES covering Sanitation, CLTS (STBM) and Water Supply.

14


Table 2. 1

The Overall Progress of PPSP Supported by USDP on a Semi-Annual Basis. 2012 Midterm Target

Cummulative to-date

2010

2011

cities

12

3

2

1

By mid term review, at least 48 cities mobilised and developing SSK

cities

48

99

41

58

By midterm review, at least 32 cities have completed BP Buku Putih

buku putih

32

99

41

58

By midterm review at least 16 cities have completed SSK

SSK

16

71

41

30

PF and CF

40

112

54

58

provinces

6

6

1

5

cities

24

24

4

20

PMU & PIU annual workplan

workplan

3

1

1

0

PMM implementation

completeness

1

1

0

1

no. of meetings

meetings

5

3

0

3

PPSP website operational providing information and guidance to participating cities

on line

1

1

1

0

By mid term, 48 cities receive regular support and guidance from various specialist

cities

48

99

41

58

Indicators

1 1.1

Output 1: Large numbers of districts/cities are able to develop poor inclusive district / city wide sanitation strategies Support government in annual process of city selection Four annual city selection processes facilitated

1.2

1.3

Review and streamline the SSK process to enable efficient scaling up of the SSK at city level while maintaining quality and local ownership

Train PF/CF via training of trainers and provide subsequent coaching At least 40 provincial/city facilitators trained and deployed by 2014 and provide ongoing technical support and guidance

1.4

unit

Provide ongoing guidance and support to CF and PF to ensure that SSK are of high quality, poor inclusive, and lead to action plans for pro poor investment in priority areas By mid term in at least 6 provinces with more than 4 cities each, the pokja is functioning to support the scaling up of the approach in the remaining cities and in monitoring progress

2

Output 2: Municipalities have access to skilled human resources for sanitation advocacy, planning, and the formulation and implementation of technical proposals

2.1

Ensure the technical capacity of the PMU/PIUs and of a high quality technical assistance to PF/CF and pokjas including assistance from technical consultants By middle 2011 PMU & PIU operational and effectively coordinating their support to provincial governments and PPSP municipalities

2.2

Assist PMU and PIUs in providing ongoing support and guidance to all cities

15


2012 Midterm Target

Cummulative to-date

2010

2011

workshop

4

4

0

4

Standard design

unit

1

1

0

1

Cost criteria

unit

1

Guidance of tenders

unit

1

1

0

1

Public private partnership

unit

1

provinces

16

16

0

16

cities

32

15

0

15

By midterm available financing options and mechanisms clarified and communicated to provincial governments and cities

cities

32

41

0

41

By midterm interim lesson learned from PPSP implementation documented and disseminated widely

cities

32

41

0

41

Indicators By mid term at least four national/regional workshops be held

unit

SSK are poor inclusive and hold sound technical analysis of sanitation priorities and of financial, institutional, social, and behavioural aspects of urban sanitation; poor inclusive, technically sound, financially sound, institutionally sound

3

Output 3: Technical and andminsitrative guidelines and procedures for the preparation, financing, and implementation of urban sanitation investments in small to medium sized cities, developed or updated as necessary, are formally adopted and disseminated widely

3.1

Ensure that municipalities/provincial governments have all necessary standard documents for city sanitation planning, preparation of technical propsals/program memoranda, procurement, and implementation By end of inception, priority list of technical and operational guidance material agreed with TTPS Provisional list of documents to be produced and disseminated by Mid Term including:

3.2

Advocate for and support government in the establishment of operational links between CSS formulation and access to finance for sanitation; Clarify and communicate to local governments the available financing options and mechanisms Advocate for and support the development of an urban sanitation investment framework at national level Document and disseminate nationally lessons learned from PPSP implementation Use lesson learned in advocacy to inform strategy and decision making at national level

16


2012 Midterm Target

Cummulative to-date

2010

2011

cities

16

41

9

32

cities

16

9

9

0

cities utilises

32

75

35

40

Quality assurance system in place for CSS formulation and technical proposals by end 2010

cities

32

71

20

51

5.3

Monitor the implementation of the CSS by the cities/regencies for the full range of activities prioritised by CSS

cities

50

35

0

35

5.4

Establish a system for monitoring of the technical qualityof phisycal works being implemented (under DAK), as well as the effectiveness and equity of benefitsrelated to these works

cities

32

5.5

Monitor the implementation of physical works and the outcome of new investments

cities

32

5.6

Ensure that lessons are learned from the monitoring information are used to inform national strategy and decision making cities

32

Indicators

4

Output 4: Quality program memoranda, based on poor-inclusive CSSs are developed and being implemented in (at least30) small to medium sized cities, with municipalities playing the lead coordinating role

4.1

Provide technical assistance and quality assurance to both locally funded and centrally cofunded proposals arising from SSKs, and to their implementation By midterm, 16 cities have developed technically sound program memoranda/funding proposals based on their CSS

4.2

Ensure that program memoranda are pro-poor, address the expressed needs of underserved customers and work towards the national target of eliminating open defecation All proposals are realistic in terms of available technical and financial resources, include measures to address the needs of low income households and are sufficiently sounds and detailed for procurement purposes.

4.3

5 5.1

Facilitate small scale municipal pilot projects to resolve key challenges identified in SSK Output 5: Systems are operational at national, provincial, and city level for monitoring the progress and outcome of new (urban sanitation) investments with particular eference to quality and equity Assist with the design of a monitoring framework for PPSP PPSP monitoring system operational at national,provincial, city/district level by end 2010

5.2

unit

Monitor the quality of PPSP activities: quality of city planning process, the program memoranda including ensuring the fostering of municipal ownership

Technical monitoring of investmens under DAK estabished at national and local levels by mid term

17


2.2 USDP’S MAIN EVENTS AND RESULTS DURING THE PAST QUARTER The main support services of USDP towards PPSP’s development and implementation in the past quarter can be summarized as follows (for a more detailed listing against outputs and tasks see section 2.3): 1.

2.

3. 4. 5. 6. 7. 8. 9. 10. 11.

12. 13. 14. 15. 16. 17. 18. 19.

USDP Mid Term Review Mission conducted from 13 November till 02 December provided crucial recommendations and conclusions on adjustment of PPSP – USDP program support having significant impact on USDPs Work Plan 2012 -2014 and necessary resource requirements. Support service towards the recruitment and mobilisation of new cities to enrol in the PPSP 2012 program, including review of selection criteria, review of the guidelines on institutional preparation, design and development of related advocacy and communication materials. And on how to overcome the new challenges of PPSP in the remaining next 3 years until 2014. Support in improvement and adjustment of PPSP Program Management Manual due to provide strong support to the provincial level. Development of adjusted EHRA methodology with stronger focus on priority areas and streamlined survey methodology, in term of using more efficient stratified sampling. Finalistion of draft manual and initial field-testing. Developing methodology to building capacity of facilitators as well as Pokja at provincial level through giving specific coaching clinic from Jakarta Based Support. Streamlining of BP-SSK – MPSS procedures and produced practical guidelines to provide more effective and concise documentation of all PPSP products. Preparation of Training Materials and Training of Trainers event for four keys PPSP job titles, in particular for the new PFs/CFs; initial steps towards the Grand design for a PPSP wide training program. Further development of MONEV, including testing of QA tools for BPSs and SSKs. Further development of National City Sanitation Ranking (NCSR) in cooperation with AKKOPSI to make implementation possibilities in the year of 2012. Struggling in gettingapproval of the Office of the President for INPRES status for PPSP through the office of Coordinating Minitry for People Prosperity, which new schedule being approved in the first quarter of 2012. Support and assistance to the preparation and organisation of various national events. Such as:; the National Sanitation and Water Supply Convention KSAN in October 2011; City Sanitation Summits XI held on 17-18 October 2011 in Probolingo. Guidance and assistance towards the preparation of the PPSP Panel for the review and assessment of PPSP output such as BPSs and SSKs. Further development of the pilot on improvement of institutional and operation capacity of Provincial Pokjas to contribute to the implementation of PPSP from the Provincial level. Participation in several public consultations for BPSs and SSKs, usually in Provincial Capitals, providing feedback to Pokjas and KMWs. Media Gathering (Echelon 2/Directors from 4 Ministries related PPSP) with 10 Media Key Person/Redaktur. Formulation materials for Rapid assessment of School Sanitation and try-out at 3 pilot schools: 2 (two) elementary schools and 1 (one) junior high school in Bandung. Finalize Draft Urban STBM (Simplified PHAST). Training of Nawasis for PPSP 2010 cities focusing on utilisation of investment module. Training of Nawasis for PPSP 2011 cities focusing on utilisation of planning module.

2.3 PROGRESS USDP VERSUS SPECIFIED OUTPUTS AND TASKS The progress presented here in more detail concerns the activities implemented by USDP in the 4rd quarter of 2011, i.e. October–December2011. Main activities of PPSP and USDP during this reporting period were presented in the previous sections 2.1. and 2.2. USDP’s activities in said period are presented in Table 2.2 below. The structure in presenting the USDP activities is based on a functional division and follows the format of Table 3.1 Planned activities in next period of quarterly reports. The relationship of USDP activities to outputs and tasks defined in USDP’s TOR is dropped, as these outputs more are a reflection of the PPSP implementation. The progress on USDP outputs is presented in table format based on figures on the PPSP MONEV system; see Table 2.2.

18


Table 2. 2

No

Specific activities of USDP in the reporting period (October–December 2011)

PPSP Program Activities Scheduled for reported Period (October-December)

USDP Support Activities through USDP Cells and/or Teams Scheduled for Reporting Period

Target Group

PMU 1

Organize the secretariat PIU-T to prepare the smooth implementation of PPSP in the year 2010 – 2014 (as follow up to the SK of PIU-T by DG of Cipta Karya) to effectuate the PIU-T’s roles and tasks.

USDP Cell at PMU (UC-PMU) PIU-T

See also PIU – T for details 2

Organize/Facilitate the panel to assess the quality of SSKs.

Pokja Kabupaten Kota

-

See also PIU – T for details 3

Networking with AKKOPSI.

Progress Until December 2011

The leaders and members of AKKOPSI

Continued discussions with Directorate of Environmental Sanitation regarding operational PPSP issues, and manning of the PIU‐Technical; assist PPLP and PIU‐ T in further internalizing the commitments and requirements from MPW for the successful implementation of PPSP.

Completed.

Provide support to internalize the QA tools to PIU-T’s Panel Team to assess the quality of SSKs for the technical aspect.

Completed.



Strong support to AKKOPSI to get technical assistant from SDG in term of capacity building of advocacy matters. Continuing to support AKKOPSI for the development of their institutional capacity of national secretariat through technical assistance. Continuing to support PIU AE and AKKOPSI for the preparation of the City Sanitation Summits for the year of 2011. Continuing to assist PIU-AE and AKKOPSI in development of the concepts for a city sanitation rating system at national level.

On-going with intensive meeting with AKKOPSI Board.







4

Support Pokja AMPL and PMU to develop proper data regarding obligations for the funding and investment planning at all levels of government.

National Pokja AMPL

Continue to support and assist the development of funding mechanism to support the effectuation of the on-going policy and strategy through budget and investment policy.

Preparing workshop, including TOR and Agenda for budget policy preparation.

5

Hands-on capacity building and training for Provincial and City/Regency Pokjas.

Selected Provinces and City/ Regency

Support training of 2010 PPSP cities focus on implementation module. Support training of 2011 PPSP cities focus on sanitation strategy module. Coaching to KMW/P Java Barat and Banten to utilize web monev. Support to PF and CF training in December.

Nearly 50 city representatives of PPSP 2011 attended web based MonEv training in Nov. 3-4. 35 city representatives of PPSP 2010 attended training in Dec. 79. Act as resource persons, trainer and module developer.

6

Support the implementation phase of MonEv and further development of the web based system.

All Pokjas at Provinces and City/regency

Provide training to the PPSP trainers on utilization of web based monev and Nawasis as well as helpdesk Present the PPSP web based monev during KSAN.

10 representatives from PMU AND PIU trained simultaneously. They are the trainers on web based MonEv training to cities. Presentation of web based MonEv done on 12 October 2011. 19


No


Target Group



Participate in Nawasis booth during KSAN. Report to PIU-T and PMU about SSK development progress.

Both participation from 11 to 13 October 2011. Training modules improved and used during MonEv training in November and December 2011. It was also used during PF and CF trainings in Dec. Initial workshop done in December 2011.

8

Further monitor use of webbased MonEv system and remove bugs found.

PMU

Continue to assist PMU in monitoring results of web-based MonEv and to support in developing the activities of National Advocacy Information Centre (PAIN) and furthermore to be develop as NAWASIS.

On-going to support development of NAWASIS.

9

Training of PF and CF 2012.

PIU T and CF and PF candidates

Provide resource persons, materials, as well as facilitating the workshop

Done from 5- 18 December. 2012.

10

Realize a national water and sanitation MonEv system.

PMU

Secure PPSP modules within Nawasis. Support to the development of Nawasis business plan.

Ongoing for the implementation together with WASAP E and WASPOLA facilities. PPSP modules secured. Initial meeting for Nawasis business plan on December. 2011 resolving issues and work plan.

11

USDP Mid Term Review Mission

USDP - PPSP

Discussions, support, travel with MTR mission from 13 November to 02 December 2011. Kick Off Meeting was held on 15 November and Closing Meeting was held on 02 December 2011.

Completed.

PIU-AE

the

USDP Cell at PIU-AE (UC-AE)

1

Improve EHRA Guidelines and Tools (based on input from Kabupaten/Kota Pokja, PF/CF)

PIU AE, Pokja Provincial & Kabupaten/Ko ta Pokja members, PF & CF

Revise EHRA Guidelines & Tools, Capacity Building and Technical assistance.

Completed. Follow up support to 12 Kabupaten/Kota on request, including process data from EPI Info to SPSS and Excel Tables.

2

On-Going preparation Konferensi Air & Sanitasi Nasional (KASN)

PMU/Pokja AMPL

Member of Organizing Committee.

A number of pre-events of KSAN with contributions of USDP are ongoing. Some of conceptual notes and TOR of side events, media plan and substance of conference’s topic are delivered and developed in committee. Some of stakeholders that involve in the event also synergized-collaboration on their preparation supports for KSAN.

3

On-going support for “Pilot Strengthening Provincial Pokja”

Pokja Pilot targeted for 6 provinces

Conceptual substance, facilitations and advocacy training materials

Completed for 3 provinces of training-1 (related to stage 1-3 PPSP, including advocacy roles of in provincial levels.

4

Regional workshop of advocacy (mostly about PPSP and

Provincial

Conceptual event, materials and

Completed. 20


No



Target Group


City/District selection process for 2013 – 2014) with Provincial Government/Pokja

Pokja

technical supports.

5

Media Gathering (Echelon 2) – “Director (from Bappenas, MoH, MoHA & MPW) Meet Redactor (from 10 media (TV and Newspaper)

National Pokja AMPL

Conceptual event, prepare TOR, materials and technical supports.

Completed.

6

Formulation, try-out and finalized Tool for Rapid Assessment of School Sanitation

Provincial & Kabupaten/Ko ta Pokja members

Desk review material from ISSDP 2, develop new questionnaire, conduct rapid assessment at 2 elementary schools and 1 junior high school in Bandung

Completed.

7

Finalized Draft of Urban-STBM Guidelines for Hygiene Sanitation (Simplified PHAST)

Provincial & Kabupaten/Ko ta Pokja members

Review Simplified PHAST Guidelines from ISSDP 2, develop a new draft of Urban-STBM Guidelines for Hygiene Sanitation

Completed Draft.

PIU-IF

USDP Cell at PIU-IF (UC-IF)

1

Provide support to PIU AE on city selection.

Provide support on socialization of circular letter Minister of Home Affairs to provinces and municipalities selected for PPSP 2012 concerning Pokja preparation and budget allocation.

Activity completed on August 2011.

2

Verification of Governor decree for provincial working groups and mayor decree for cities working groups and financial readiness of provinces and cities for PPSP.



Develop capacity members of PIU-IF to monitor, evaluate, and develop strategic inputs in developing Pokja and ensuring financial support at provincial and local levels by regular mini coaching (continuation from previous quarter). Provide support to implementation of monitoring and ensuring institutional and financial readiness of local government to engage in PPSP in the year 2011 and 2012 (continuation from previous quarter).

This is continuous activity from the previous quarter. Support to PIU-IF related to MonEv on 41 cities Pokja PPSP 2010 which will start MPSS in this year, including the following:  Preparing MonEv tools related to institutional to be used by PIU IF for MonEv cities Pokja condition;  Provide advice on human resources/staff to be involved in MonEv implementation in cities;  Preparing draft speech of DG Bina Bangda for coordination MonEv cities Pokja meeting at provincial level;  As resource person and/or facilitator in coordination meeting at provincial level;  Preparing draft compilation format or MonEv result.

Carry out institutional mapping; identify thematic training, institutional strengthening and MonEv in 6 pilot provinces: South Sumatera, Central Java, East Java, Bali, West Kalimantan and South Kalimantan (continuation from previous

This is continuous activities from the previous quarter:  Pilot Strengthening Provincial Pokja;  Institutional mapping has been completed for 6 pilot provinces, and the result of Institutional Mapping has been informed and



3

Strengthening the provincial and cities working group to be able to implement PPSP Program through guidance/visits to provincial and cities working groups.



21


No



Target Group







quarter). Develop strategic inputs to the Regulation of Minister of Home Affairs in emphasizing compulsory local budget support for PPSP implementation at local level (continuation from previous quarter) called as “Draft Permendagri Petunjuk Pelaksanaan Pembangunan Sanitasi di Daerah 2012” Prepare guidelines on institutional strengthening of provincial Pokjas (continuation from previous quarter) Note: USDP will only visit the provincial level.






 

4

Prepare and agree on tools for verification of institutional and financial readiness for province and cities working groups for implementation of PPSP Program 2011 and 2012







Provide support to implementation of monitoring and ensuring institutional and financial readiness of local government to engage in PPSP in the year 2011 and 2012 (continuation from previous quarter). Support in improvement of draft Program Management Manual of PPSP development (continuation from previous quarter). Develop capacity members of PIU-IF to monitor, evaluate, and develop strategic inputs in developing Pokja and ensuring financial support to provincial and local level by regular mini coaching (continuation from previous quarter). quality

consulted to Chief of National Pokja AMPL; Completed Training-I and II for Central Java and West Kalimantan. Completed training II and internalization steps for all 6 pilot provinces; Strategic Inputs to the Regulation of Minister of Home Affairs. The Input of USDP has been delivered to PIU IF. The input is the clausal emphasizing PPSP as national program, and the provincial and city/district government must allocate sufficient local budget to implement PPSP as called “Draft Permendagri Petunjuk Pelaksanaan Pembangunan Sanitasi di Daerah 2012”; Preparing sanitation financial profile of 6 pilot provinces; Preparing Guidelines on Institutional Strengthening of Provincial Pokjas.

Support PIU-IF on how to check cities Pokja decree as an indicator of institutional readiness of Pokja to implement PPSP program. Support PIU-IF on how to check budget readiness of cities by checking ‘RKA, Rencana Kerja Anggaran or DPA” as an indicator of budget readiness to implement PPSP program. Provide advice on institutional and budgetary feasibility. Joint coordination meetings of PIU-IF and cities PPSP at Jakarta. Provide input on draft Letter Appointment of Cities PPSP 2012 to be signed by DG Bina Bangda, MOHA.

5

Quality assessment of BP and SSK in institutional and financials aspects.

Provide support to assessment of BP and SSK.

6

Finalization of draft INPRES PPSP Program.

Provide input if needed.

No activity.

7

Provide guideline related to institutional development and



The development of guideline on regulator and operator of sanitation sector is postponed

Prepare guideline on regulator and operator of sanitation

Provide support to ‘Tim Panel’ of BP and SSK in PIU-IF in using the tool to assess quality of documents BP and SSK of cities PPSP 2010.

22


No

PPSP Program Activities Scheduled for reported Period (October-December) financial aspects.


Target Group







8

Training for Provincial Pokjas on facilitation PPSP, for KMW and KMP.

 

 

9

Support to PIU-T on recruitment and training of PF and CF.

 

 


sector. Support in development of Guideline of Program Memorandum for institutional and financial aspects (Guidance note). Provide support for the guideline on institutional strengthening of district and city Pokjas in program memorandum phase. Prepare guideline on PPP (public private partnership) for institutional and financial aspects.

again due busy in pilot provinces. The input of institutional and financial aspect on guideline of PPP has not been done; as the initial process is still proceed in the UC AE. UC IF is waiting the process in UC AE.

Preparing Grand Design Capacity Building PPSP. Improve the training modules based on TOT results, streamline process and lesson learned of pilot provinces and coaching clinic KMW-KMP. Facilitate Trainers preparation meeting as a follow up of TOT. Prepare design, syllabus, and coordinate facilitation of training program for province Pokja on facilitation development of BP, SSK and Memorandum Program Sanitation Sector (MPSS).

Prepare institutional development and capacity building plan 2012-2014 for USDP MTR The PPSP training module in process of improvement again to accommodate streamline process and lesson learned of pilot provinces and coaching clinic KMW-KMP. Trainers’ preparation meetings had been done in line with implemented trainings. Training design, syllabus, and coordination of facilitation training had been done for the 3implemented trainings, i.e. PF CF PPSP 2012 - training and MonEv Training for Pokja Province and Training MonEv for Pokja Kabupaten/Kota. Facilitate (in team training facilitators) implementation of training programs of MonEv for Pokja province and also for Pokja Kabupaten/Kota.

As member of team recruitment PF and CF for implementation of PPSP 2012. Prepare design, syllabus, and coordinate facilitation of training program for PF and CF on facilitation development of BP, SSK and Memorandum Program Sanitation Sector (MPSS) for implementation of PPSP 2012. Support PIU-T in recruitment of PF and CF PPSP 2012. Support in streamlining of WB and CSS.

The activities completed on July 2011 for implementation of PPSP 2011. Provide input to PIU-T on system recruitment (process selection and training as part of selection). Coordinate training module improvement based on implementation of KMP and KPT coaching clinic, streamline process and pilot province for PFCF PPSP 2012 training and other PPSP future training. Design training program for PF and CF training PPSP 2012. Coordinate and facilitate Training for PF and CF for PPSP 2012. Prepare/improve practical guideline on institutional 23


No


Target Group


Progress Until December 2011 mapping for supporting streamlines process. Prepare/improve practical guideline on financial mapping for supporting streamline process.

10

Provide guideline Source identification and Funding Mechanism sanitation sector

The activity was completed in September 2011

PIU-T

USDP Cell at PIU-T (UC-T)

1

Organize the secretariat PIU-T to prepare the smooth implementation of PPSP in the year 2010 – 2014 (as follow up to the SK of PIU-T by DG of Cipta Karya) to effectuate the PIU-T’s roles and tasks.

PIU-T

Continued discussions with Directorate of Environmental Sanitation regarding operational PPSP issues, and manning of the PIU‐Technical; assist PPLP and PIU‐ T in further internalizing the commitments and requirements from MPW for the successful implementation of PPSP.

Ongoing, continuous activity

2

Organize/Facilitate the panel to assess the quality of SSKs.

Municipal Pokjas

Provide support to internalize the QA tools to PIU-T’s Panel Team to assess the quality of SSKs for the technical aspect.

Completed. Completed for 20 documents. (USDP Team supported PIU-T’s panel team in internalizing QA tools (technical aspect) during the assessment of 20 BPs and SSKs (developed in 2010) by PIUT’s panel team). Participation with PIU-T (and others PMU/PIUs) in the Quality Assessment Workshop for SSKs at 4 regions organized by KMWs and at 10 provinces organized by KMPs for assessing and reviewing the quality of the 22 of rest BPs and SSKs (developed in 2010). Participation in the Quality Assessment Workshop for BPs and SSKs in Jakarta organized by MPW for assessing and reviewing the quality of the BPs and SSKs documents from 12 selected cities (developed in 2011).

3

Prepare the budget proposal for PPSP implementation in 2012.

PIU-T

4

Support KMWs/PFs and CFs in facilitating Provincial Pokjas and City Pokjas.

KMWs, PFs

5

Review the BPs and SSK Manual.

PIU-T

CFs,

Provide support in developing KMW’s and KMP’s TOR for PPSP implementation 2012.

Budgets prepared but services of KMWs and KMPs are discontinued in 2012.

Coaching clinics and training to KMWs (including their CFs/PFs). Provide guidance and support to KMWs, CFs, PFs through HUB System/Help-desk.

Completed.

Provide support in desk review and observation on the utilization of the Manual B and Manual C at city

Ongoing. USDP observed the utilization of Manual B and C at 5 SSK cities 24


No



Target Group


level.

(during the monitoring activities of PPSP support framework). USDP is developing streamlining of BP/SSK procedures including integration of MPSS as part of SSK (Chapter 5) based on desk review and observation and recommended by USDP MTR Team.

6

Province wise consolidation of the scope of work related to identified additional studies and designs for cities that are eligible to continue with MPSS phase.

PIU-T

Assist with assessing completion status of SSKs in 41 cities (2010 PPSP Batch) in order to determine scope of work for completion of SSK and preparation of MPSS by KMPs covering 10 provinces/32 cities and the KMWs covering 4 provinces/9 cities.

Completed, overviews on file

7

Delegation of KMP procurement, contract management and monitoring & evaluation of the PM Phase to Provincial Satkers.

Prov. Satkers

Consolidate mechanism and seek consensus with PIU-PU to provide assistance to the offices of the Provincial Satkers in KMP procurement, contract management, quality assessment for which training programs will be developed.

Suspended, see 3 above.

8

Ensure that KMPs follow standard procedures in preparing a MPSS.

PIU-T KMP Pokjas



Completed.







Assist with the delivery of the training. Finalize the development of effective and measurable indicators to assess quality of MPSS. Seek consensus with PIU-PU on the procedures to monitor preparation, completeness and effectiveness of MPSS, obtain feedback to ensure refinement of procedures, manuals and guidelines and general quality of the document produced. Implementation of coaching clinics aimed to provide support to the City/Regency Pokjas, Provincial Satkers, KMPs and Facilitators and PIUT.

Completed.

Stopped after decision to streamline the SSK preparation procedures with inclusion of the MPSS in one document (Chapter 5).

Completed.

9

Organize/Facilitate a panel to assess the quality of MPSS and the identified Master Plans, Feasibility Studies, AMDAL+LARAP and Detailed Engineering Designs.

Pokjas KMP

Provide continued support to assess the quality of MPSS and Studies and Designs through a Panel Forum on Quality Assessments and Quality Assurance of documents prepared under PPSP.

Participation with PIU-T organized workshops aimed to review completed MPSSs of the PPSP 2011 batch of Kabupaten/Kota.

10

Develop standard procedures and standard documents for procuring works, goods and services under PPSP Phase 5.

PIU-T

Continue preparation of standard procedures and documents for procuring works, goods and services under PPSP Phase 5.

On-going, 80% progress

11

Develop manuals to support PPSP

PIU-T

Translating, editing and formatting final versions of supporting

On-going. 25


No

12


Target Group



Stage 5 with Sample Tors for:  Master Planning and Feasibility  Master Plan (Short Version)  Studies for Waste water  Master Plan Solid Waste  Master Plan Drainage  Feasibility Studies  AMDAL Sanitary Landfill  LARAP And Templates for  Request for Pre-qualification  Request for Proposal

documents

3 of 10 documents completed. 3 out of 10 60% progress. 3 out of 10 30% progress.

Measure the quality of SSK documents from 41 cities.

Support panel team of PPSP in measuring the submitted documents. Support panel team of PPSP in internalizing the process of QA within the PPSP system.

Completed. USDP team has assessed the quality of 7 BPs and SSKs randomly (from 41 documents). General report of the assessment has been incorporated in the USDP Annual Report 2010. USDP Team supported PIU-T’s panel team in internalizing QA tools (technical aspect) during the assessment of 20 BPs and SSKs (developed in 2010) by PIUT’s panel team. Participation with PIU-T (and others PMU/PIUs) in the Quality Assessment Workshop for SSKs at 4 regions organized by KMWs and at 10 provinces organized by KMPs for assessing and reviewing the quality of the 22 of rest BPs and SSKs (developed in 2010).

Other. They are not scheduled activities during October-December 2011 13

Support to the MTR Mission

MTR / EKN

To provide specific support to the MTR related to the PPSP Stages 3, 4 and 5 and the PIU-T, including compilation of USDP product overviews, drafting of activity digests, contribution to workshops etc.

Completed.

14

Selection and Recruitment of PFs and CFs for the PPSP 2012 program

PIU-T

Support PIU T with drafting of ToRs, for both PFs and CFs developing selection criteria and selection guidance

Completed.

15

Training of selected PFs and CFs (230 persons) in issues related to PPSP Stages 3 and 4

PFs and CFs

Modification of training modules as required Delivery and moderation of training

Completed.

26


2.4

PROGRESS ON USDP-PPSP KEY TOPICS OF OCTOBER-DECEMBER 2011

2.4.1 Joined Ministerial Decree regarding the Implementation of PPSP Inclusion of the “Accelerated of Water Sector Development Program” into one draft Presidential Instruction (INPRES) jointly with “Accelerated Sanitation Development for Human Settlements” has hampered the advance of the processing of the draft Presidential Instruction and now appears to be at a standstill. The unification of these two different subjects in the same Presidential Instruction, made a pro-contra, as the substance of water sector just emerged at the time, and had not been properly communicated and coordinated among its stakeholders. Whereas the “Accelerated Sanitation Development for Human Settlements” (PPSP) has been well communicated and coordinated. Also, some stakeholders have clear opinion that water and sanitation are not supposed to be regulated under the same regulation. An alternative to obtain a legal basis would be the establishment of a Joined Ministerial Decree on the Implementation of PPSP. Discussions already have been held among echelon 2 officers in related ministries. Signatories to the Joined Decree would be the Minister of National Development Planning Agency, Minister of Finance, Minister of Home Affairs, Minister of Public Works, and Minister of Health. A Presidential Instruction has a stronger effect as the instruction from the highest executive officer in the country to his subordinate including Ministers, Governors and Mayors. The Joined Ministerial Decree has more focus on the implementation of sanitation development for human settlements, instead of water and sanitation on the whole. Five ministers involved in the decree have been already well informed and have participated in ISSDP/PPSP events, eq. National Sanitation Conferences or National Sanitation Convention. The Joined Ministerial Decree is “powerful enough” as a legal basis for the allocation for sanitation development in the related ministries budget in line with PPSP, and also can be used as a directive for sanitation budget allocation in provinces and Kabupaten and Kota. Through the Joined Ministerial Decree, ministries can formally state their commitment in dealing with planning, budgeting, and also coordination to local government. The Joined Ministerial Decree will clearly state the PPSP formal status - that is as the umbrella of all sanitation development for human settlements – and can be the initial requirement to start coordination needed among all existing sanitation programs. Coordination and in-lining all related programs to PPSP stages is very important in order to create synergetic effort in sanitation development to meet the need of society - represented by SSK (Kabupaten/Kota Sanitation Strategy). Moreover, the harmonization of all programs to PPSP stages will raise the effectiveness of all efforts to fulfill the 2014 sanitation development target. To assure the above outcome, the content proposed in the draft of Joined Ministerial Decree include coverage of sanitation for human settlements, the importance of sanitation development for human settlements, clear status of PPSP as the umbrella for all sanitation programs in Indonesia, the stages of PPSP, and the role and function of each ministry, governor, and mayor in the PPSP implementation.

2.4.2 PPSP Annual Evaluation 2011 - Lessons Learned In order to evaluate the implementation of PPSP during year 2011, Program Management Unit (PMU) PPSP held a three-day workshop on 29, 30 November and 1 December 2011. The workshop targets are Pokja Kabupaten/Kota, Pokja Province, and PPSP management at national level: PMU and PIU. Even though only 15 Kabupaten/Kota (out of 24 Kabupaten/Kota) and 3 provinces (out of 9 provinces) and 12 government officials from PMU and PIU attended the workshop, all participants took an active part in the intense discussions. The main objectives of the Workshop are: (i) to capture lessons from stakeholders from at all levels (PMU/PIU, Pokja Province and Pokja Kabupaten/Kota) regarding the implementation of PPSP, and (ii) to formulate the recommendations especially for PMU/PIU as PPSP managers at national level, to improve the implementation of PPSP in the next coming years. USDP assisted PMU/PIU in several activities, especially in (i) developing the Workshop Term of Reference (ii) facilitating the sessions of the workshop and (iii) taking role as resource persons for the PMU/PIU evaluation session. The workshop was split into two sessions: the session for Kabupaten/Kota and province and the session for PMU and PIU where of USDP consultants participated as resource persons. From findings and discussions, positives and negatives, participants from both Pokja Kabupaten/Kota and Pokja provinces have emerged several recommendations, among others: 1. Advocacy Aspect: Advocacy process should be an integral part of PPSP implementation at all levels of government (including local parliament members) and be conducted for all stages. Equally, advocacy should not only focus on Kabupaten/Kota recruitment, but much more on finance/budget allocation and institution aspects. 2. Institutional Pokja and Financial Aspect: (i) PMU/PIU should disseminate the Pokja Establishment Guideline in timely manner (ii) Content of the book should be very clear with also emphasizing on guidelines for sanitation budget allocation in more disaggregate manner. 3. Pokja Capacity: (i) There is a huge need to improve Pokja capacity (especially for Pokja’s Steering Committee) both in PPSP as an umbrella of sanitation development, and also in for technical aspect, i.e.: budget and finance, communication and 27


4.

5. 6.

7.

advocacy, alternative funding sources, knowledge of sanitation system and technology option, and (ii) The fact that Pokja almost dominated by Bappeda, PMU/PIU should find a way how to make sure that most of departments (Dinas/SKPD) are actively participating in day-to-day Pokja activities. Technical Assistance: (i) PMU/PIU should make sure that the facilitator should meet very strict requirement in term of capacity, the understanding of local government and the situation of Kabupaten/Kota, and time availability (including the sustainability for the upcoming years) to facilitate LG. The main concern about facilitator generally is about their capacity (ii) There should also a very clear a scope of work, time table, and reporting mechanism for facilitator to be able working seamlessly with Pokja (iii) a more frequent coaching sessions from KMW and KMP is highly needed (iv) before the facilitators has been mobilized, PMU/PIU should give a clear guidance for Pokja to work by themselves. Coordination: Most of participants concluded that there is a lack of coordination among PPSP stakeholders. PMU/PIU should address this issue by developing a mechanism for coordination for all levels. Information: Even though the participants assessed that PMU/PIU have provide adequate information through various channels, they still consider that the website (for example) doesn’t consist of content they really need for sanitation development, e.g.: experience from another Kabupaten/Kota, technology options, funding alternatives, etc. Monitoring and Evaluation and Help Desk System: Most of participants are well aware of the existence and the benefit of using both systems. Several Pokja also have utilized the system for communicating with KMW/KMP. At the same time they recommend PMU/PIU should endorse the system formally by releasing a formal letter for Kabupaten/Kota and province to participate actively in utilizing MonEv and Help Desk System.

2.4.3 City Sanitation Summit XI and RAKERNAS-III of AKKOPSI at Probolinggo held on 16-18 October 2011. City Sanitation Summit (CSS) XI was hosted by Probolinggo City of East Java on October 16-18, 2011. The CSS XI came together with the third AKKOPSI’s National Coordination meeting (Rakernas III), and marked specific theme: “Strengthening of budgeting commitment and community involvement for PPSP Sanitation Development” as part of the annual theme CSS 2011. Keynote speaker, Mr. Sjukrul Amien, on behalf of Director General of Cipta Karya, Ministry Public Works and Steering Committee of Water and Sanitation Development opened the event. Speeches were given by Chief of AKKOPSI, Provincial Government and DGs from related Ministries (Ministry of Finance, Ministry of Health, Ministry of Home Affair and Bappenas). Highlights include the following: 1. Understanding and optimizing budget mechanism for water and sanitation development; 2. Sharing information, alternatives and experiences of implementation for grant/budgeting regulation; 3. Best practices for community based of sanitation development; 4. AKKOPSI challenges and prospects to contribute to PPSP achievements. Additionally, in this event AKKOPSI more strengthened their 63 members to commit allocating (at least) 2% of their total fiscal year budget, which declared in previous CSS in Banda Aceh. Some of outputs also wrapped up from National Coordination Meeting of AKKOPSI. In this Rakernas III, AKKOPSI discussed priority issues: 5. AKKOPSI Working Plan 2012-2014; 6. Scheduling and determination of the next CSS (committee of CSS XII); 7. Agreement of “AKKOPSI Anthem”. AKKOPSI and the committee organized a number of competitions: “Band Kreasi Sanitasi Kota Probolinggo”, creating “AKKOPSI Anthem”, Photo Exhibition, Sanitation Expo, press conference and media discussion, field trip with journalists, national/local TV and radio talk shows, AKKOPSI and the committee organized media exposure for the CSS, including live reporting and talk shows in national and local radio and TV channels (Metro TV and Probolinggo TV). USDP supported the development of conceptual note, media plan, technical assistances and sources during preparation period and the peak event. CSS XI report is signed by Mayor of Probolinggo and accepted by AKKOPSI and National Pokja AMPL.

2.4.4 Training for CF/PF candidates PPSP 2012 at Kinasih on 4 to 17 December 2011. Based on the experience of implementation of the PPSP program in 2010 and 2011, the approach to facilitate program at regencies/cities level in 2012 needs to be changed. Facilitation coordinated by KMW (Region Management Consultant) and KMP (Consultant Program Memorandum) with facilitators in district/city and provincial facilitators and related KMW-KMP subject matter experts is seen as less effective. The facilitation process was not optimal due to limited time available with KMW and KMP mobilized only in June. Furthermore Sanitation White Book, CSS (City-Wide Sanitation Strategy) and Memorandum Program Sanitation Sector (MPSS), products of Kabupaten/Kota, did not meet the PPSP standards. In 2012, facilitators and experts will be directly individually contracted under the control of PU Provincial PIUs PPLP. With individual contract mobilization of facilitators is expected at the beginning of the year (January 2012). In such circumstances, the procurement of prospective facilitators conducted in n-1. In the Year 2012, the number of provinces and district/city PPSP participants who will get expert help facilitators can be categorized as follows: 28


  

Province: 26 District/cities that make up the SSK (including White): 103 District/cities that make up the MPSS: 58

The assignment of experts facilitator for provincial and district / city organized as follows:  At the provincial level, each province to get: o One Provincial Expert Facilitator (or so-called PF, Provincial Facilitator) that coordinates the activities, called PF-KO. o One Technical Expert Facilitator Sanitation, called PF-AT. o One Expert Facilitator of Institutional and Public policy, called PF-KP. 



In the districts/cities that make up the SSK, respectively - each will get: o One Expert Facilitator district/city (or so-called CF, City Facilitator) activities called CF-KO; o One Technical Expert Facilitator Sanitation, called CF-AT SSK; In the districts / cities that make up the MPSS, each will get: o One Technical Expert Facilitator Sanitation, called CF-AT MPSS;

that

coordinates

the

PIU has conducted interviews with Technical Expert and Facilitator candidates, and selected 328 people out of 8,000 applicants. In total 229 prospective facilitators were planned to be trained in December who had never participated PPSP training, as part of recruitment process. In the end 205 people confirmed and attended the training:      

PF – KO PF AT PF KP CF-KO SSK CF-AT SSK CF-AT MPSS Total

= = = = = = =

26 26 26 96 96 58 328 persons

The number of PF and CF trainees for PPSP 2012 was very large compared to the available trainers and facilitators of USDP, including trainers of PMU and PIUs (who had followed the ToT PPSP). So the number of trainees per class was not optimal (too large). In addition, the PIU-T recruited Consultant PT. Ciria Jasa to assist the implementation of this training. The purpose of training is to equip PF/CF to be able to successfully facilitate the Pokja and Regency/City and the Provincial Pokja to coordinate, prepare and complete the Sanitation White Book and the CSS and the MPSS in line with PPSP approach and meet the quality standards according to a predetermined time frame. Training participants were divided into 3 parallel classes of 68 participants each, consisting of PF and CF together for 10 days, Class division were made for specialized subjects of SSK and MPSS; a special class for 2 additional days was organized for PFs. Distribution of resource persons, trainers and facilitators was arranged in a fair and balanced way to achieve the training objectives. In total we had 22 persons from the USDP, 20 persons from the PMU and PIUs and 3 persons from Ciria Jasa. Training results are as follows:  205 persons are able to explain the substance, approach and procedures PPSP Management Program.  205 persons are able to apply group facilitation skills/institutional.  205 persons are able to apply a specific approach in facilitating the Pokja PPSP.  205 persons are able to explain the mechanism and the working relationship between the PF, CF, PIU and the Provincial Pokja to facilitate the Pokja Kabupaten - Kota.  205 persons are able to facilitate the Pokja to produce BP, SSK and or MPSS  24 draft framework SSK and 6 draft framework review document SSK (as a result of work group during the training).

Lessons learned from this training is  Involvement of third party (PT Ceria Services) PU consultants has limited understanding of PPSP substance and may/will complicate the implementation and achievement of training objectives.  Need to develop design/facilitation guidelines to guide the parties to facilitate the Pokja Kota/Kabupaten in drafting the BP, SSK and MPSS.  Need to develop a generic module that is more suitable as training guide.  Increased capacity of national PPSP trainers needs to be developed in a more systematic and structured manner both in substance and in related PPSP related skills training methodology.  Availability of manual/guideline/practical guidance for facilitation of BP, SSK and MPSS for al parties involved in development of the documents.

29


CF/PF candidates PPSP 2012 at Kinasih on 4 to 17 December 2011 2.4.5 Streamlining Based on frequent interaction with the CFs, PFs, supporting consultant’s teams (KMWs and KMPs) and Pokjas during training and coaching events in 2012 it was realized that the available manuals for the preparation of the BP, the EHRA and the SSK are too complex for an effective utilization. In addition it was recognized that the process and procedures were not designed allowing completion within the timeframe contractually available to the facilitators (in practice maximum 7 months but often less than that). Another serious limitation of the given support structure then was the gap between the preparation of the BP and SSK and the preparation of the MPSS in the following year by other facilitators and other support consultants. This resulted in incomplete or hastily completed documents often with a below average quality and more often than not with a missing relationship between the Program of Activities as outcome of the MPSS and the strategy as formulated in the SSK. Following the above it was decided to critically review the existing manuals and guidelines with the aim to see means to streamline the preparation of the BP, SSK and MPSS, or, in other words, to make the process easier and shorter. However, it was agreed that the streamlined procedures should nonetheless maintain the quality of the product and that the bottom-up approach is not jeopardized. For this purpose a small team of USDP consultants was established, all with experience stemming from ISSDP, which started working on this issue in September 2011. The Mid Term Review also recognized this and strongly recommended USDP to prepare “Practical Guides” to support the use of manuals for the BP, SSK and MPSS and to include standard templates to prepare these products with more focus on the outputs framed in a limited number of tables and maps. In addition it was recommended to integrate the MPSS into the SSK for which its Chapter 5 was always meant to be and thus combine the two into one document. The reworked procedures should enable completion within one calendar year (i.e. before December), made possible following the intention of PIU-T to deploy the facilitators in much earlier compared to 2010 and 2011. Despite the painstaking nature of this exercise progress is satisfactory and the streamlined procedure for the BP and drafting of the related Practical Guide is expected to be completed in January 2012, the procedures for the SSK, incorporating the streamlined procedure for the MPSS are expected to be complete in February 2012. The practical guides will become the basis for training of various stakeholders with special reference to the Provincial and City Facilitators. The proposed streamlining of the BP is presented in Table 2.3, which shows a reduction in preparation time from 367 (12 months) days to 203 days in a total period of 6 months as some of the task will be done in parallel. Two supporting tools are being developed parallel to the streamlining process. These tool swill be further tested before release to Pokja Kabupaten and Kota

30


Table 2. 3 Overview streamlining of White Book (BP) Before Streamlining ToC Chapter 1: Introduction

After Streamlining Time required (Calendar day) 7

ToC Chapter 1: Introduction

Describes:

Describes:

Background, Definition and scope of sanitation, objective, approach and methodology, position of the WB, source of data and regulations.

Background, starting points, objective, approach and methodology, position of the WB and its relation to other planning documents.

Chapter 2: City Profile

42

Chapter 2: Area Profile

Describes:

Describes:

Geographic, demographic, administrative, social, institutional (inc. city vision and mission), economic, and spatial planning.

Geographic, demographic, administrative, social, institutional, economic, and spatial planning.

Chapter 3: Sanitation Profile Describes:

231

42

Chapter 4: Current (on-going) Sanitation Program and Activities Describes:

Current program and on-going activities on sanitation development

Current program and on-going activities on sanitation development 42

21

91

Chapter 5: Priority Setting

42

42

Describes:

Describes:

Priority areas for sanitation development.

Risk areas and options for sanitation development Chapter 6: Conclusion

7

Sanitation profiles for each sub-sector (technical and non-technical aspects) and identified strategic issues and priority problems.

Describes:

Chapter 5: Indicative Problem and Sanitation Development Option

(Calendar day)

Describes:

General sanitation condition, sanitation profiles for each sub-sector (technical and non-technical aspects), and identified problems. Chapter 4: Current (on-going) Sanitation Program and Activities

Chapter 3: Sanitation Profile

Time required

3

-

-

Describes: Concluding chapter. Annex

Annex

Total

367

Total

203

Total period in months

13

6

Total Tables

120

45

Total Maps

10

9

31


Supporting Tool – Data Base To support the Pokja during the preparation of the BP to establish a comprehensive database that – at the same time – will enable the clustering of priority areas based on criteria like population density and its estimated growth, socio-economic nature of the area and physical condition (e.g. groundwater levels). The Data Base, developed in MS-Excel, provides a consolidation of different worksheets developed under IISDP to enable data entry and processing. The Data Base has an added routine that enables clustering of areas with a similar sanitation profile (sanitation zoning). Supporting Tool – Sanitation Development Planning and Costing Currently a simple model to assess the short - medium - longer term sanitation development is lacking, hampering a sound and well founded discussions at national level on resource requirements to achieve accelerated sanitation development. Furthermore at local level - Kabupaten and Kota - there is a need to quickly assess the overall sanitation development plan and the costs of three sub-sectors wastewater, solid waste and urban drainage USDP, based on the earlier published TTPS manual “Technical Options to Sanitation Development” (Buku referensi: Opsi Sistem dan Teknologi Sanitasi, 2010), has developed a model to provide the noted information. See Section 2.4.6 below for further descriptions 2.4.6 Sanitation Development Planning and Costing – Support tool 1. Introduction Currently a support tool to assess the short - medium – longer term sanitation development is lacking, hampering a sound and well founded discussions at national level on resource requirements to achieve accelerated sanitation development. Furthermore at local level – kabupaten and kota – there is a need to quickly assess the overall sanitation development plan and the costs of three sub-sectors wastewater, solid waste and urban drainage. 2.

Model USDP, based on the earlier published TTPS manual “Technical Options to Sanitation Development” (Buku referensi: Opsi Sistem dan Teknologi Sanitasi, 2010), has developed a model to provide the noted information. There are multiple applications of the tool: a. National level: to obtain a well-founded assessment of accelerated sanitation development cost based on a number of representative Kabupaten and Kota; b. Provincial level: a tool to quickly assess the soundness and costs of SSKs prepared by Kabupaten and Kota; c. Kabupaten-Kota level: a tool to develop and cost the accelerated sanitation development plan as input in the SSK. The model is based on data and computations presented on three sheets.  First sheet: basic information and typical costs;  Second sheet: information on system and technology selection, prioritization, costing and planning for each cluster area (The Kota/Kabupaten is divided into five cluster areas, see below);  Third sheet: Summary sheet with the main features of each cluster area as well as the development of overall population with access to sanitation and the required investments for implementation. A distinction is made between costs required in the first 5 years and those required for the medium and long-term of three sub-sectors wastewater, solid waste and urban drainage. The POKJA determines the priority works/interventions (SSK scope) required to come to a citywide sanitation development. The model computes the related cost of works/interventions proposed. Below the model is further explained by taking the development of wastewater infrastructure of the city of Tegal as an example.

3.

Example - Tegal wastewater management plan Sanitation zoning: In the “white book” phase the cities’ 5 clusters were identified based on differences in:  population density,  urban functions and  physical characteristics of the area. The figure on the right shows the five distinguished zones in Tegal city for wastewater.

32


System selection: Based on a combination of these criteria, the tool selects a wastewater system. Three main types of systems are distinguished. Applicability of each of these systems depends on the combined criteria, as presented below. Main-category Sub-division:

On-site: systems  Shared  Individual (Ind.)

Hybrid: Community Based systems  Sanimas: Settler-baffled reactor-filter ++  MCK -with connections

Off-site  Medium: de-central  Centralized

“Sanimas”

“Central Activated Sludge”

<25 – 100 people/ha

100-175 & 175-250 people/ha

175-250 and >250 people/ha

Not preferred

Not preferred

preferred

Shared; preferred

preferred

preferred

Example

Pit latrine Criteria 1 Pop. density Urban / CBS function Groundwater problems

1 1

Ind.: not preferred Note that more combinations are possible, which are not all shown in the above diagram Green means preferred density; orange means both systems possible, depending on other criteria Outcomes The outcomes of each of the cluster are combined resulting in a comprehensive presentation of: 1.

Key technology features

Cluster

Cluster 1

Cluster 2

Cluster 3

Cluster 4

Cluster 5

Type of system

Off-site: semicentralized

Hybrid: (CBS)

Off-site: semicentralized

on-site system

on-site: shared

Type of sewer system

conventional gravity

community sewer system

simplified sewer

no sewer system

no sewer system

Type of WWTP technology

anaerobic + trickling filter

SANIMAS

anaerobic + trickling filter

ind. septic tank

Shared MCK

number of systems

1

38

1

1,194

160

2.

City-wide development of population that has access to wastewater infrastructure is shown:

100% 80% 60% 40% 20% 0% 2013

2014

2015

2016

2017

2018

Community

2019

2020

2021

2022

Off-site

2023

2024

2025

2026

2027

2028

2029

2030

2031

2032

2033

On-site

33


3.

Corresponding required budget (Rp million)

70,000 60,000 50,000 40,000 30,000 20,000 10,000 0 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 2031 2032 studies + design

site preparation

tender and award

construction and handing over

4. Status A first version for each sub-sector has been prepared in both English and Indonesian language. The model first will be used, starting February, to analyze Accelerated Sanitation Development in selected kota and kabupaten. Fine tuning of the tool is expected based on the experiences in tool application. The report will be ready in May for discussion with main stakeholders (PU, BAPPENAS). Thereafter, further model application at provincial and kabupaten and kota level will be decided based on the findings. 2.4.7

Evaluation of DEWATS:

The PPSP roadmap indicates that thousands of new DEWATS (Decentralized Wastewater Treatment Systems) may be realized in the coming five years. Taking the massive scale of planned implementation into consideration an evaluation of the technical and financial-economic aspects and users involvement for three different types of DEWATS was performed From February to March 2011 an evaluation of DEWATS was performed under USDP. The evaluation was carried out in close cooperation with PU and BORDA-LPTP. Three different types of systems in three cities (Yogyakarta, Blitar and Solo) were evaluated on technical performance, financial-economic aspects and users’ involvement. The evaluated systems included (1) Settler (Set) + Anaerobic Baffled Reactor (ABR) + Anaerobic Filter (AF), (2) Digester + Set+ ABR + AF and (3) Settler, equalization, activated sludge, clarifier, filtration. All three systems complied with the current Indonesian regulations. The survey and subsequent evaluation concluded that System 3 has the best overall performance on selected parameters in the monitoring period.  There is a clear reduction in specific investment costs per household with an increasing number of households per system.  Only daily, regular operational costs were recovered from fees collected by the community, whereas costs for deslugging, major repairs and capital and replacement costs were not.  A different degree of involvement of local men and women in the planning stages of the project for the systems was shown. Recommendations were provided to scale up the introduction of DEWATS in a more sustainable way in the framework of a city wide sanitation strategy. The results were presented at the DEWATS conference, organized by the International Water Association in Manila, May 2011. In addition, the article has been submitted to the IWA "Journal of Water, Sanitation and Hygiene for Development". At the DEWATS conference in Manila the need for further evaluation on these items was acknowledged. This large scale evaluation is undertaken by WSP and will be completed in May 2012. In July 2011 USDP was consulted by WSP to provide input in the Evaluation ToR. USDP, WSP, BORDA on 30 November attended the kick-off meeting for the evaluation at PU.

34


Left to right: Pak Deddy (Bandung kabupaten), Asep Winara, Sjoerd Kerstens, Dhanang Tri Wuriyandoko and Bob Sinarko (all four from USDP). Dhanang Tri Wuriyandoko presented his findings on “Strategy for Phased Implementation – Off-Site Sanitation Development, based on his experience on Banda Aceh, Indonesia, in the Sea Defense Consultancy (SDC project) which was executed in 20062010 following the 2004 Tsunami. Bob Sinarko presented his findings on “EHRA (Environmental Health Risk Assessment) as a tool to make the need for sanitation visible. Sjoerd Kerstens presented the findings of his technical, financial and institutional evaluation of different types of DEWATS in Java, Indonesia. Finally Asep Winara presented the outcomes of his study on the “The Economic of Sanitation Initiative: Sanitation Costs and Financing Mechanism in Indonesia.”

2.4.8 National Water and Sanitation Information System - NAWASIS 1. Background NAWASIS is a system developed to respond to the needs of the Indonesian governments in effectively monitoring and evaluating (M&E) water and sanitation sector performance. Led by the Directorate of Resettlement, Ministry of Planning / Bappenas, such a system has been realized through the collaboration of USDP and a WSP program - WASAP E. Initially both programs developed a web based monitoring and evaluation system focusing on its own purposes. Both systems were then combined due to its complimentary uniqueness. The amalgamated system is alive and can be accessed through nawasis.info. 2.

The Modules The Nawasis incorporates strategic planning as the base to monitor and evaluate sanitation development. Currently, the system has been used by nearly all PPSP cities. Cities have to input related data taken from their sanitation strategy documents to the system. The data are: a. Sanitation profile. Source: White Book. b. Strategic framework: outcome, activities, input and output. Source: sanitation strategy and memorandum program. c. Infrastructure profile. Information on sanitation related facilities such as Sanimas, sanitary landfill, public toilet, and waste treatment facility. By having such a database, cities will then be able to determine their achievement on sanitation development. The system further develops to not only used as M&E tool but also used to identify eligible cities for funding from various sources such as DAK, water hibah, MDGs, as well as water and sanitation index. Such a need is particularly required by the national government.

3.

Challenges The challenges faced by Nawasis are: a. Institutional issues. The institution to manage Nawasis will have to be defined at local to national government. b. Further system development to realize a more user-friendly system. c. Foster data input by cities and provinces into the Nawasis.

35


4.

USDP Roles The main role of USDP is within PPSP framework. It may constitute, but not limited to: a. Foster utilization of Nawasis by PPSP stakeholders: from city to national Pokja as well as PMU and PIUs. The system will be used to further monitor and evaluate implementation of PPSP at planning and implementation stages. b. Performance monitoring and evaluation of sanitation development. The cities have to input data into the system. Data will then be used to aggregate performance of cities in sanitation development. c. Take part in the development of Nawasis modules: financial, user-interface and other required development.

36


3 PLANNED ACTIVITIES FOR NEXT THREE MONTHS: JANUARY – MARCH 2012 USDP is providing support services to PPSP. It operates in the context and in conjunction with PPSP. This chapter will therefore start with a section on the planned activities of PPSP during the next three months as perceived by USDP based on discussions with PMU and PIUs. PPSP is assumed to produce its own reports on planned activities as well as work plans for the participating Ministries.

3.1 PPSP PROGRAM The activities planned by PMU and PIUs for PPSP for the period January-March 2012 can be summarized as follows (for a more detailed listing of scheduled activities see Table 3.1): PMU 1. Kick Off preparation; 2. National Workshop on screening Interests PPSP 2013; 3. TOT : Stabilization of Perception Echelon 3 and 4 Institutions Related to Center PPSP (*); 4. Dissemination Workshop on Monitoring and Evaluation System and Devices Helpdesk Program AMPL; 5. Training Quality Assurance Documents for the Province of PPSP; 6. Provincial Coordination Workshop and Screening Interests; PIU- AE 1. Recruitment Facilitator STBM 28 district/city; 2. TOT EHRA for central and province; 3. EHRA trainings for district/city 2012; 4. Anticipation EHRA Information Desk; PIU - IF 1. Institutional consultation 2012 (PIU-KP); 2. TOT Advanced PPSP Program; PIU – Technical 1. Procurement consultant (PIU-T); 2. Socialization (Kick Off Meeting) 2012 Implementation of PPSP; 3. Trainings for new PF/CF IUWASH + USDP; 4. Training of Provincial Pokja, district/city IUWASH; 5. Monitoring field visit to the Province and district/city. 3.2 USDP SUPPORT FOR PPSP INSTITUTIONALIZATION AND IMPLEMENTATION In the next quarter the following main support activities are foreseen for each of the USDP Cells (for a more detailed listing of scheduled activities see Table 3.2 u/i Table 3.5).

3.3 QUARTERLY BAR CHARTS OF ACTIVITIES FOR PPSP AND USDP The bar chart of activities for the period January-March 2012 for PPSP, as prepared by USDP for the PMU and PIUs from available information, is presented in Table 3.1. The bar charts of activities for the four USDP Cells for the period January-March 2011 are presented in Table 3.2 u/i Table 3.5.

37


Table 3. 1

Bar chart of activities for PPSP

No 1.

PIC PMU

January PIC Leading edge BP-SSK city Pilot (*)

February PIC Team Building (*)

Kick Off preparation

2.

PIU-AE

Recruitment Facilitator STBM 28 district/city

National Workshop on screening Interest PPSP 2013

3.

PIU-IF

TOR Advanced PPSP Program

4.

PIU-T

Institutional consultation 2012 (PIU-IF) Procurement consultant (PIU-T)

Procurement PF/CF PMU/PIUs coordination meetings

Socialization (Kick Off Meeting) 2012 Implementation of PPSP Assisting Formulation BP, SSK and MPSS Training for new PF/CF IUWASH + USDP Training of Provincial Pokja, district/city IUWASH Assisting Formulation BP/SSK and MPSS

March PIC TOT: Stabilization of Perception Echelon 3 and 4 Institution Related to Center PPSP (*) Dissemination Workshop on Monitoring and Evaluation System and Devices Helpdesk Program AMPL Training Quality Assurance Documents for the Province of PPSP Provincial Coordination Workshop and Screening Interests 3 Monthly regular coordination ToT EHRA for central and province EHRA trainings for district/city 2012 Anticipation EHRA Information Desk

Monitoring field visit to the Province and district/city

38


Table 3. 2

Activities of USDP Cell at PMU

No

Activity

1.

Preparation of Inpres regarding The Acceleration of Water and Sanitation for Human Settlement Development : updating progress (updating latest decision about Inpres status)

2.

6.

Preparation of Joint Ministries Decree regarding the Implementation of Sanitation for Human Settlement Development : a. Preparation of the decree substance b. Socialization the substance (draft) among ministries c. Meetings and discussions d. Preparation of Decree final draft e. Preparation for Final Presentation regarding Decree Final Draft f. Preparation the final and agreed Decree g. Socialization of the final draft to the final approved by government. Support to the preparation of PPSP log frame : a. The preparation of small team b. Preparation the material for log frame introduction to the small team c. Facilitation to the meeting and discussion d. Preparation the final draft of PPSP log frame e. Support to the preparation of PPSP log frame (the final draft) presentation to directors of the related ministries Support to the monthly coordination meeting PMU and PIUs Support to Echelon 2 meeting : a. Material preparation b. Scheduling c. Supporting the meeting and discussion Supporting to Tim Pengarah meeting

7.

Support the preparation of USDP log frame

8.

Support to the updating and implementation of PMM and its application to Pokja at Provincial level Support to determine further activities, define future key activities, and reshuffle and redistribute tasks as the follow up of MTR recommendations. Support to Pilot Province - Finalization report and other related expected output - Presentation to PMU - Pokja AMPL National and Province Gov/Pokja (workshop to be organized by USDP) - Recommendation to provincial Pokja strengthens based on findings in pilot provinces. Support PIU-IF on preparing draft “Permendagri tentang Pedoman Pengelolaan Sanitasi di Daerah” Support to TOT for PMU and PIUs to be held on 7 – 10 Feb 2012 Support to IUWASH training to be held on 20 – 25 Feb 2012 (proposed by IUWASH on 13 – 17 Feb 2012 Support to Training for Pokja kab/kota on BP, SSK and MPSS to be held on 1- 5 March 2012 (proposed by PIU-T)

3.

4. 5.

9.

10.

11. 12. 13. 14.

January PIC ASP (lead) MKA

February PIC ASP (lead) MKA

March PIC ASP (lead) MKA

--- pending, waiting for the further suggestion from Menko ---ASP (lead) MKA

--pending, waiting for the further suggestion from Menko ---ASP (lead) MKA

ASP (lead) MKA

MKA (lead) ASP, IBHG



ASP (lead) MKA ASP (lead) MKA



ASP (lead) MKA MvK (lead) JdB, IBHG, MKA MKA (lead) AZ USDP team



CYK / AA (lead) AB, MKA

AA, AB (PIC in substantial) MKA AZ (coordinate)

AA (lead) AB, MKA RTD (lead)

AA (lead) AB, MKA RTD (lead) MKA, AA, Others DE (lead) MKA, AA, Others AZ (lead) MKA, AA,others

DE (lead)

AA (lead) AB, MKA

AZ (lead) MKA, AA, others

39


No

January PIC

Activity

February PIC

March PIC

Work Plan USDP Monitoring and Evaluation, January – March 2012 1.

PPSP monitoring and evaluation k. Create new database and username for cities 2012 in nawasis.info l. Transfer database from monev.sanitasi.or.id to nawasis.info m. Update PPSP modules in nawasis.info: WBS – MPSS n. Improve on-line user manual of nawasis.info o. Support Bappenas in the development of improved nawasis.info interface p. Support Bappenas in the development of DAK module in nawasis.info q. Support Bangda to the development of Dana Dekon-TP in the nawasis.info r. Dissemination of username and password for PPSP 2012 cities s. Create introduction leaflet of nawasis.info for PPSP cities t. Provide training on PPSP MonEv, product QA and helpdesk PPSP quality assurance d. Support to establish improved system set up of PPSP QA e. Improve quality indicators for PPSP products and process of WBS-MPSS development. f. Support to the TOT QA training by PIU-KP and follow through General Assignment on request by Team Manager d. Support to the development of PROSDA service diagram and tasks e. Support to the development of USDP log frame f. Support to the development of PPSP log frame

2.

3.

AH AH

AH

AM

AM IBHG IBHG

AH IBHG

AA

AA

AA

AA

IBHG

IBHG

IBHG

IBHG

BG

BG

IBHG

IBHG

IBHG

BG IBHG

IBHG

IBHG

IBHG IBHG

IBHG IBHG

IBHG

Notes : AA AB AH AM ASP AZ BG CYK DE IBHG JdB MKA MvK RTD

: : : : : : : : : : : : : :

Amrizal Amir Arief Budiman Amir Hamzah Amanda Mirdayanti A. Syarif Puradimadja Avianti Zulaicha Bachtarudin Gunawan Christina Yuni Kusmiati Dyah Ernawati Ida Bagus Hendra Gupta John de Bresser Mohd. Khalid Arya Mees van Krimpen Richard Thobias Daniel

40


Table 3. 3

Activities of USDP Cell at PIU-AE

No.

Activity/Sub-Activities

January

February

March

PIC

PIC

PIC

I 1.

Provide inputs for streamlining of BP & SSK Manuals

RM, HI, AW

RM, HI, AW

RM, HI, AW

2.

Finalize design and print USDP promotion material (leaflet, roll-up banner)

HI

HI

HI

3.

Finalize EHRA Manual for printing by MoH

RM, HI, AW

4.

Finalize materials for Rapid Assessment of School Sanitation Conditions

5.

Finalize the CEGP Guidelines

RM

6.

Finalize STBM Urban (Simplified PHAST) Guidelines

RM

7.

Finalize PPP Guidelines

8.

Design/conduct Pilot on Development of District/City Communication Strategies  Develop Guidelines “How to develop Provincial/ District/City Communication Strategy”  Train Pokja Province, Pokja KK and PROSDA in use of guidelines

HI & ongoing

Design/conduct Pilot on Mainstreaming of Community Empowerment, Gender and Poor Inclusive (CEGP) in sanitation development  Prepare IEC media for CEGP kits  Prepare/conduct ToT for a Provincial/Pokja Training Team (PTT) ** and PF/CF about CEGP. PF/CF will train Pokja KK

RM, HI & ongoing

9.

RM & AW

AW

II II-A 1. 2.

Support to PIU-AE Advise 2011 PPSP cities/districts on application of EHRA: Support Establishment of EHRA Information Desk Design and conduct Training:  In-house training (ToT) on Primary Studies and EHRA for the PIU-AE Team  EHRA Training for Pokja Kab/Kota PPSP 2012 and Pokja Province  Train PIU-AE members in selected STBM-urban tools

II-B

Support to PMU/other PIUs

1.

Prepare/conduct Advocacy Pilot: Establishing a Sensational TV Award Program  Prepare ToR  Assist Team Communication of Pokja AMPL Nasional (TC) to identify sponsors  Assist TC with developing promotional materials  Assist TC with assessing the winner  Assist TC with conducting the award event

2.

3.

RM, HI, AW

RM, HI, AW HI

RM,HI,AW

AR, HI AR, HI

Provide Input in Training Programs:  Kick of meeting PPSP 2012  Advanced ToT for PMU & PIU staff  PF/CF IUWASH  ToT Pokja KK PPSP 2012 about BP/SSK/MPSS

6 February 8-9 February 14-20 February 20-23 February

HI, AW RM,HI RM,HI,AW



May

RM,HI, AW

Advocacy and Campaign Training WS & Sanitation for Pokja KK (also ToR preparation)  PF/CF 2013 Training Prepare ToR and provide input/facilitate:  National Workshop Recruitment new KK PPSP 2013/14  PPSP Steering Committee Meeting to develop

RM, HI, AW

AR, HI

HI,AW 41


No.

Activity/Sub-Activities common perception on PPSP Approach, Principles, Products  Workshop for Pokja AMPL Nasional (Ketua) members and leaders Watsan programs on Synchronizing 2012 PPSP Activities  Media Handling Training for Echelon II/III Pokja AMPL  Open House AMPL Advocacy: Facilitate the formulation and implementation of a national sanitation advocacy strategy  Prepare ToR and Organize Formulation Workshop  Support Pokja AMPL to implement the national advocacy strategy

4.

* AR AW HI RM

: : : :

January

February

March

PIC

PIC

PIC

HI HI

AR

Alwis Rustam Asep Winara Hony Irawan Ria Mozar

** A Provincial/Pokja Training Team (PTT) is being proposed to carry out various types of training to the Pokja KKS. PTT would consist of members of PKK, DINAS KESEHATAN, BAPPERMAS, and BKKBN.

42


Table 3. 4

Activities of USDP Cell at PIU-IF January

February

March

PIC

PIC

PIC

No

Activity

1.

Pilot Province Finalization report and other related expected output Presentation to Management and Team USDP Presentation to Pokja AMPL National and Province Gov/Pokja(workshop to be organized by USDP) Support to Team Streamlining Proof reader Preparing “Petunjuk Praktis Kelembagaan” and ‘Petunjuk Praktis Kelembagaan”

CYK (lead) AB, MKA

AB (lead in substantial) MKA AZ (coordinate)

JdB AZ

JdB AZ, AA, AB

JdB AZ

3.

Preparing CF/PF Training Implementation Report held on 5 – 16 Dec 2011 in Kinasih

DE

4.

Preparing brief note on PPSP National Trainer based on PPSP Training implementation lesson learned

AZ

AZ

AZ

5.

Improve PPSP Training Module -1 Preparing /improve available lesson plan Writing the whole component of sub-Module based on training material used during Kinasih training Check completeness of the Module

RTD (coordinate) AZ, DE

RTD (coordinate ) AZ, DE, AB

RTD (coordinate) AZ, DE, AB

2.

Note: The training module improvement is based on streamline and Kinasih Training 6.

Improve PPSP Training Module -2

RTD (coordinate ) Support from Team1 and 3

RTD (coordinate ) Support from Team 1 and 3

RTD (coordinate ) Support from Team 1 and 3

7.


RTD (coordinate ) Support from Team 1, 3 and 6



8.


RTD (coordinate ) Support from Team 4,5 and 6



9.

Support PIU-IF on preparing draft “Permendagri Tentang Pedoman Pengelolaan Sanitasi di Daerah”

AA (lead) RC, AB, MKA



10.

Support to Kick of Meeting PPSP to be held on 6 Feb 2012 Preparing Facilitation Guideline for Pokja Kabupaten/Kota to develop White Book, CSS and MPSS based on streamline Support to PIU-KP on material to be prepared for the event if needed Support to TOT for PMU and PIUs to be held on 7 – 10 Feb 2012 Preparing ToR, curriculum and other related materials Coordinate USDP team support Facilitate the event in USDP Team

AZ (lead) RTD, DE, AB

AZ (lead) RTD, DE, AB

RTD (lead) DE, AZ

RTD (lead) DE, AZ, AB, MKA, AA, RC, JdB Support from Team 1, 3, 4 and 6

12.

Support to IUWASH training to be held on 20 – 25 Feb 2012 (proposed by IUWASH on 13 – 17 Feb 2012 Comment on ToR, syllabus and training design Facilitate training implementation

DE (lead) AZ RTD

DE (lead) RTD, AZ, AB, MKA, AA, RC, JdB Support from Team 1, 3, 4 and 6

13.

Support to Training for Pokja Kabupaten/Kota on BP, SSK and MPSS to be held on 1- 5 March 2012 (proposed by PIU-T) Preparing ToR, curriculum and other related materials Coordinate USDP team support Facilitate the event in USDP Team Support to mobilization of PF and CF PPSP 2012 scheduled on 16 March 2012

11.

14.

AZ (lead) DE, RTD



AZ (lead) DE, RTD

AZ (lead) DE, RTD 43


No

Activity By providing Facilitation Guideline for Pokja Kabupaten/Kota to develop White Book, CSS and MPSS based on streamline (see no. 10) and any other related action needed Support to team 6 (MonEv) Provide input for MonEv of DAK Provide input for impact evaluation of sanitation program Support to PMU, PIU- KP and PIU-T related to CB and institutional aspect

15.

16.

January

February

March

PIC

PIC

PIC

All team member

AZ

AZ

All team member

All team member

Notes : AA AB AZ CYK DE IBHG JdB MKA MvK RTD RC

: : : : : : : : : : :

Amrizal Amir Arief Budiman Avianti Zulaicha Christina Yuni Kusmiati Dyah Ernawati Ida Bagus Hendra Gupta John de Bresser Mohd. Khalid Arya Mees van Krimpen Richard Thobias Daniel Ritzky Cahyanto

44


Table 3. 5

Activities of USDP Cell at PIU-T

No

Activity

1.

Streamlining of BP procedures, including preparation of practical guideline

2.

Streamlining of SSK procedures, including integration of MPSS (as Chapter 5 +), including preparation of practical guideline

3.

Modification training modules BP and SSK

4.

Modification Training Modules for MPSS usage

5.

January

February

March

PIC

PIC

PIC

DTW (lead) WP, CK, JSW

DTW (lead) WP, CK, JSW DTW (lead) WP, CK, JSW

EW (lead) DTW, WP RJI (lead) BP, Sy, EK, JI

EW (lead) DTW, WP

Support USDP Cell CB with various training events and workshops (e.g. PPSP Kick-off, IUWASH, Pokja Kabupaten/Kota training etc.)

EW (lead) DT, WP, RJI, BP, Sy, EK, JI

EW (lead) DT, WP, RJI, BP, Sy, EK, JI

6.

Support PIU-T with recruitment and mobilization process of PFs and CFs

EW (lead) MvK

EW (lead) MvK

7.

Drafting of ToRs for PFs, CFs and Prosda

8.

Interviewing Prosda candidates

MvK (lead) EW, RJI EW, MvK, CK

9.

Selection 10 Core and Cluster Provinces

MvK

10.

Preparation Supporting Tool for BP preparation (Database)

CK (lead) WP

11.

Desk-testing of Support Tool for BP preparation

12.

Field testing in 4 Kab/Kota in MPSS preparation stage

DTW (lead) WP, CK, JSW

RJI (lead) BP, Sy, EK, JI EW (lead) DT, WP, RJI, BP, Sy, EK, JI

CK (lead) WP, IF CK (lead) WP, IF, RTD, DE, JdB SK, IF, WP, DTW

SK (lead) IF, MvK

SK (lead) IF, MvK, Sy

13.

Preparation of Support Tool for SSK/MPSS preparation (System selection + Cost Estimates)

14.

Desk-testing Support Tool for SSK/MPSS preparation

15.

Field-testing in 4 Kabupaten/Kota

16.

Finalization of Stage 5 supporting documents

17.

Support to PIU-T with consolidation of 41 + 9 MPSS for preparation KonReg workshops

18.

Development of a concept and work plan for supporting Kabupaten/Kota Pokjas with the transition from SSKs into implementation with emphasis on readiness criteria and budgeting

19.

Contributing to Work Plan 2012-2014, including Log frame, activity and manning schedules, budgets

MvK (lead) EW

MvK (lead) EW

20.

Reporting related inputs

21.

Management and Coordination

MvK (lead) EW MvK (lead) EW

MvK (lead) EW MvK (lead) EW

SK (lead) IF, MvK SK, IF, WP, DTW JI (lead) EK

JI (lead) EK RJI (lead) Sy, BP, EK

JI (lead) MvK RJI (lead) Sy, BP, EK

RJI (lead) MvK, BP

RJI (lead) MvK, BP

MvK MvK

Notes : BP CK DTW EK EW IF

: : : : : :

Budi Prasetyo Cees Keetelar Dhanang T. Wuriyandoko Erry Kendriwati Eko Widodo Indra Firmansyah

JSW MvK SK Sy RJI WP

: : : : : :

J. Sinarko Wibowo Mees van Krimpen Sjoerd Kerstens Suyitno Renan Jusal Indra Wita Purwasih

45


4 ISSUES AND RECOMMENDATIONS Main issues that have developed during the past quarter are presented in Table 4.1. The issues and recommendations reported in the previous Quarterly Progress Report (QPR), as well as the relevant ones that are still open from earlier QPRs, are now presented in Annex 1 to this report, together with their current status as far as known to us. Several of those issues have today still the same crucial importance to the success of PPSP. Table 4. 1

No

Issue and Recommendations

Issues/Constraints

Recommendations for Remedial Actions

Main Actors

Progress December 2011 and comments by USDP

National POKJA AMPL (previously TTPS) and member Ministries 1.

Regulating PPSP implementation in adequate formal formulation

First discuss among PPSP institutional and finalizing at National Pokja AMPL

PMU

2.

Institution to operate Nawasis at national level needs to be appointed National guidance of budget allocation for sanitation development at local level

Discuss with Bappenas

Pokja AMPL

Discuss with Directorate General of Regional Development

PIU-IF

3.

First draft of Join Ministerial Decree has been submitted to all PPSP institutional

Proposed initial formulation of the issue

Program Management Unit (PMU) 1.

Replication of PMM scheme at Provincial level

Initial ideas have been approved at Management Meeting between PMU and USDP

PMU

Program Implementation Units (PIUs) 1.

2.

National guidance of budget allocation for sanitation development at local level National regulation on Urban Sanitation Development Program

Internal discussion at PIU-IF

UC-IF

First draft has been discussed at Directorate General Bina Bangda

PIU-IF

Second draft has been discussed

USDP Management

Minutes of Meeting of the agreed follow-up actions

USDP 1.

Reshuffle task and staff of USDP toward new challenges

The grand scenario has been approved by GoI

46


5

MANAGEMENT

5.1 GENERAL USDP Mid Term Review was held for 2 weeks (14 November 2011 to 2 December 2011). The review team was assigned by EKN and composed by Mr. Bert L.M. van Woersoem, as USDP MTR Team Leader; Mr. Karl Galing and Mr. Risyana, as USDP MTR Team member. The overall purpose of the assignment was to assess the extent to which USDP is supporting the implementation of PPSP in an effective, efficient and sustainable manner and to its maximum ability in terms of its resources. The assignment was identified ways and modalities of further maximizing the utilization of USDP resources for the acceleration and sustainability of sanitation development in the country. A draft final report reviewing USDP progress, containing lessons learnt and detailing recommendations for the improvement of USDP support to PPSP implementation, including the development of the enabling environment, the organization and systems level and the level of individual competencies has been provided by USDP MTR team and the final report is expected to be submitted on 10 January 2012. One thing came out from USDP Mid Term Review that USDP need to support Pokja AMPL National is to ensure the quality of BP, SSK and MPSS through hiring the Provincial Coordinators to be located in 10 Provinces.

5.2 STAFFING Mr. Indra Firmansyah was hired as Sanitation Specialist, Mr. Bob Sinarko, Sanitation Specialist, is assigned for a period of three person months intermittently starting 19 December. His main task is to complete the simplification process in time for the 2012 use at Kabupaten and Kota level. The overview of mobilization and demobilization of international Consultants, during the period October – December 2012, is presented in Table 5.1. An overview of time spends by consultants and support staff is presented in Table 5.2 and Table5.3.

Table 5. 1 #

Engagement periods of international consultants in Q4-2011 Name

Position

Firm

Assignment Used

Balance

1

Bram van der Boon

Team Manager

DHV

21

29

2

John de Bresser

Capacity Building Specialist

DHV

12

18

3

Mees van Krimpen

Environmental and Sanitation Engineer

DHV

19

12

4

Rudolf van Ommen

Institutional Specialist

DHV

3

0

5

Sjoerd M. Kerstens

Water and Sanitation Specialist

DHV

4

(1)

Table 5. 2 #

Overview of time spends by consultants in Q4-2011 Name

Position

Firm

Assignment Used

Balance

1

Syarif Puradimadja

Co-Team Manager

MLD

22

33.

2

Bachtarudin Gunawan

Knowledge Manager

MLD

22

22

3

Moh. Khalid Arya S.

Policy & Strategy Specialist

MLD

22

19

4

Avianti Zulaicha

Senior Capacity Building/Training Specialist

MLD

19

36

5

Ida Bagus Hendra Gupta

Monitoring and Evaluation Specialist

MLD

23

32

6

Yuliana Halim

Logistics

MLD

22

33

7

Dian Mardiana

Senior Programme Officer

MLD

19

36

8

Hony Irawan

Campaigns/Promotions Specialist

MLD

22

12

9

Joy Imanputra

Communications Specialist

MLD

22

19 47


#

Name

Position

Firm

Assignment Used

Balance

10

Rianigustin Mozar

Community Development Specialist

MLD

22

18

11

Renan Jusal Indra Sipayung

Senior Technical/Environmental Specialist

MLD

22

33

12

Ritzky Cahyanto

Finance Specialist – PC 1

MLD

22

6

13

Amrizal Amir

Finance Specialist – PC 2

MLD

22

6

14

Eko Widodo

Environmental Engineer – PC 1

MLD

22

5

15

Wita Purwasih


MLD

22

5

16

Christiana Yuni Kusmiati

Senior Institutional Development Specialist

MLD

22

33

17

Alwis Rustam

Communications Specialist

MLD

22

22

18

Budi Prasetyo

Technical Expert

RHK

22

33

19

Dhanang Tri Wuriandoko


MLD

22

33

20

Suyitno

Technical Expert (Implementation)

MLD

20

35

21

Robertha Erry Kendriwati Y

Technical Expert (Implementation)

MMD

21

34

22

Arief Budiman

Institutional Specialist – PC 2

MLD

19

8

23

Richard Thobias Daniel

Capacity Building Specialist – PC1

MLD

22

5

24

Dyah Ernawati

Capacity Building Specialist – PC 2

RHK

22

6

25

Asep Winara

Capacity Building and TR (PPP, CSR)

MLD

15

40

26

Asep Sunara

EHRA Study Data Analyst & Statistician

MLD

3

1

27

Indra Firmansyah

Sanitation Specialist

MLD

3

1

28

J. Sinarko Wibowo

Senior Sanitation Specialist

MLD

0

3

Table 5. 3 # 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18

Overview of time spends by support staff in Q4-2011 Name

Mulyono Herman Mujianto Indih Endra Astuti Tri WIdayati Muzalifah Amiko Matondang Herni F. Saragih Diva Aldiva Reviani Amanda Mirdayanti Amir Hamzah Anom Prasetyo Jumadi Moh. Yunus Raden Tyastomo Daus Slamet Budi Hulwani

Position Web Operation Web Content/Journalist Office Manager Ass OM/Accountant Secretary 1 Secretary 2 Secretary 2 Secretary 2 Secretary 2 Logistic/Data Desktop Publising IT/Administrative Office Boy 1 Office Boy 2 Office Boy 3 Office Boy 4 Security 1 (UC-PMU) Security 2 (UC-T)

Firm MLD MLD MLD MLD MLD MLD MLD MLD MLD MLD MLD MLD MLD MLD MLD MLD MLD MLD

Used 22 8 23 23 23 4 22 22 15 21 23 23 23 23 22 22 23 21

Assignment Balance 38 52 38 27 37 56 38 38 45 39 37 37 37 38 38 38 37 39

48


5.3 MEETINGS An overview of the most relevant Meetings and Workshops in which USDP has participated and/or contributed is presented in Table 5.4 below. Table 5. 4 No

Meetings/Workshops in October– December 2011 in which USDP has participated

Date

Meeting/Workshop

Location

1

3

BP and SSK assessment and de-briefing for the MPSS preparation

Saphir Hotel, Yogyakarta

2

6


Orchard Hotel, Anggrek Room No. 2, 3rd floor, Jl. Gajah Mada No. 89, Pontianak

3

6

Informal discussion: community self-help groups (Kelompok Swadaya Masyarakat/KSM) community based sanitation (SANIMAS)

Mercure Hotel, Convention Centre, Jl. Pantai Indah Ancol, Central Jakarta

4

6

MonEv and help-desk training for Province and Regency/City

Sahira Hotel

5

7


Zurich Hotel, Jl. Jendral Sudirman No. 81, Balikpapan

6

10

Workshop on BP and SSK 2010 review, PPSP 2011

Meeting Room at Wisma Werdhapura, Jl. Danau Tamblingan 49, Sanur, Denpasar

7

11

National Conference on Sanitation and Drinking Water (Konferensi Sanitasi dan Air Minum Nasional/KSAN)

Grand Sahid Jaya Hotel, Jl. Jend. Sudirman Kav. 86, Jakarta

8

11

Refreshing SSK training for PFs and CFs

Soechi Hotel, Medan

9

14

Exhibition of World Habitat Day and National Spatial Day 2011 “Cities and Climate Change”

Makasar

10

14

Refreshing SSK training for PFs and CFs


11

14



12

16

City Sanitation XI @ Probolinggo

Widya Harja Building, Jl. Mayjen D.I. Panjaitan, City of Probolinggo

13

18

Discussion on the Preparation of PPSP Implementation and Training

Dit. PPLP meeting room, B.1.C Building, 7th floor, Ministry of Public Works

14

20

Coordination on PPSP Program

National Pokja AMPL meeting room, Jl. RP Soeroso No. 50, Jakarta

15

21

Small team preparatory meeting for Eschelon 2 meeting


16

26

Kalimantan Barat’s Pokjas consolidation through role of Pokja strengthening training

Kini Hotel, Jl. Nusa Indah, Pontianak

17

26

Sanitation Pokja’s training in managing PPSP process at Province

Ina Simpang Hotel, Jl. Gubernur Suryo No. 75-85, Surabaya

1

2

Preparatory meeting for the recruitment and training for PPSP 2011 PFs/CFs


2

4

Consolidation meeting in preparing the implementation of MonEv, Web-based and Help-desk training


3

7

Preparatory meeting empowerment

and

Dit. PP and PL meeting room, Jl. Percetakan Negara No. 29, Ministry of Health

4

8

USDP team visits to Kota Cimahi. The agenda was: EHRA study, PMJK, SSA, Media and Communication review and field visit to Puskesmas Cipagean

Bappeda of Cimahi City’s meeting room

October Parangtritis

Room,

November

for

PPSP

PIU-AE

activities

49


No

Date

Meeting/Workshop

Location

5

17

Coordination meeting between National Pokja AMPL, PMU and PIUs

Morrissey Hotel, Menteng

6

18

Preparatory meeting for the implementation of interview PFs and CFs

Direktorat Penataan Bangunan Lingkungan (Dit. PBL)’s meeting room, Ditjen Cipta Karya

8

24

Evaluation Workshop on PPSP 2011 Implementation


9

26

Consolidation on recruitment result and preparation for the PFs/CFs training


11

29

Discussion of Draft Final Report of Works Consultancy Services Assistance on the Preparation of SKK, Region II in the Directorate of Housing Development Environmental Health work unit

Golden Boutique Hotel, Bulgari 2 room, Jl. Melawai VII, Block M, Kebayoran Baru, South of Jakarta

12

29

Annual evaluation workshop on the implementation of PPSP 2011

Mutiara Carita Hotel, Banten

13

30

Kick off meeting review of decentralized waste water treatment system for improving sanitation poor urban communication in Indonesia


1

1

Meeting on PPSP commitment

Bumi Asih Hotel, Jl. Jend. Soekarno Hatta No. 452, Bandung

2

1

USDP MTR workshop

Klasse 4-5 room, Morrissey Hotel, Jl. Wahid Hasyim 70

3

2

Consolidation meeting on the preparation of candidates 2012 PFs/FCs training

Ambhara Hotel

4

7

National Water and Sanitation Information Services (NAWASIS) and Held-desk training

Amos Cozy Hotel, Jl. Melawai Raya No. 83-85, Jakarta 12160

5

8

Jejaring AMPL steering committee meeting on the election of daily implementer

WASPOLA’s meeting room, Jl. Lembang 11A, Menteng, Jakarta

6

12

Opening of 2012 Field Facilitators Training of Urban Sanitation and Rural Infrastucture (USRI) Program Support to PNPM Mandiri, Central Java

Kusuma Sahid Prince Hotel, Surakarta, Central Java

7

12

Formation Surat Keputusan Bersama/SKB of 5 Ministers due to PPSP

Praja Bakti meeting room, 2nd floor, Ditjen Bina Pembangunan Daerah, Ministry of Home Affair

8

12

Discussion on Regency/City Draft MPSS

Jasmine meeting room, Tower Dahlia 36th floor, Puri Casablanca Apartment

9

19

Follow up CFs/PFs’s training at Kinasih


11

21

Discussion on SSK City of Cimahi

Vila Niglasari Cimahi

12

21

NAWASIS strengthening and sustainability

Manhattan Hotel, Jl Casablanca Kuningan

13

21

Formation of 2012 PPSP Management Planning

Morriset Hotel

14

22

Echelons 2 Breakfast Meeting

Nikko Hotel, Jl. M.H. Thamrin 59, Jakarta

December

Prof.

Satrio

50


6 COLOPHON This document was produced by the Urban Sanitation Development Program (USDP). USDP provides Technical Assistance to the ‘Accelerated Sanitation Development for Human Settlements” Program (PPSP), a Government of Indonesia Program implemented by the TTPS, a sanitation-oriented collaborative program between eight Ministries, with Bappenas as lead agency. PPSP is implemented through a PMU at Bappenas and three PIUs at the Ministries of Health, Home Affairs and Public Works. USDP’s services focus on facilitation and capacity building and training targeting the principle stakeholders and actors in the PPSP Program. USDP is funded by the Embassy of the Kingdom of the Netherlands. DHV BV in association with PT Mitra Lingkungan Dutaconsult, Royal Haskoning Indonesia, Witteveen + Bos Indonesia, MottMacDonald Indonesia, IRC International Water and Sanitation Centre and PEM have been contracted to provide a range of technical services in support of the implementation of PPSP. Your letters, e-mails, enquiries can be forwarded to: Urban Sanitation Development Program (USDP) Jl. R.P. Soeroso No. 50, Gondangdia Jakarta 10350, Indonesia Phone: (62-21) 319 35312, 319 31013, 237 28748 Fax: (62-21) 392 4113 Email:[email protected]

For information, please also check our website: www.sanitasi.or.id

Client

:

Embassy of Kingdom of the Netherland, TTPS – Bappenas

Project

:

Urban Sanitation Development Program

Length of Report

:

83 Pages Including Annexes

Author

:

USDP Management Team

Project Manager

:

Bram van der Boon

Project Director

:

Hans Zewald

Date

:

16 January 2012

Report Status

:

Final

51

Urban Sanitation Development Program Quarterly Progress Report No. 08. October-December 2011

Status Report on Earlier Issues and Recommendations

ANNEX 1


Annex 1 No

Status Report on Earlier Issues and Recommendations Issues

Recommendation

Main Actors

Status per 31 December 2011

TTPS and member Ministries QPR2-1

Improvement of coordination between TTPS, PMU and PIUs, as well as with USDP team.

Regular meetings between said stakeholders with a formal and clear Agendas and Minutes of the coordination meeting.

TTPS PMU USDP

QPR3-2

Limited involvement of member Ministries in organization structure of PPSP.

TTPS

QPR3-3

Lack of clarity about the entity monitoring PMU-PIUs activities/progress.

QPR 3-4

Establishment of a Guiding Committee for USDP, referred to as “Technical Team” in the Administrative Arrangement between GOI and EKN.

QPR4-2

Limited involvement of member Ministries in the implementation of the roles and functions of the divisions of the National Pokja AMPL (various working groups and 2nd Echelon).

QPR5-1

Interactions between Steering Committee and PPSP, as well as coordinating operations by PMU and close cooperation between PMU and PIUs, are hampered by the lack of status and capacity of PMU. Implementation actions for the effectuation of INPRES as a new policy are yet to be formulated

PPSP’s institutional set-up demands for active participation of the member Ministries at the various levels in TTPS, PMU and PIUs. Gradually the PMU and PIUs are copying the structure of TTPS, having a (inter-ministerial) Committee and a (professional) Secretariat. It is highly recommended that the Committees of TTPS, PMU and PIUs hold formal meetings at regular intervals in order to give more guidance to their Secretariats. Formalize tasks and responsibilities of the entity supervising PMU and PIUs; monitor the tasks and responsibilities of PMU, PIUs and their subsidiary parties serving them. Consider to involve one Representative each of INDII, USAID and ADB, next to already earmarked member WSP, to be included in the Technical Team, so as to further stimulate the engagement of other donors in PPSP. Socialization of the new structure and organization of National Pokja AMPL, and pursuing optimum support from its members, particularly from each division, by agreeing on distribution of specific tasks within the system of the integrated activities. Committees of Pokja AMPL, PMU and PIUs and their principals to hold formal as well as informal meetings at regular intervals in order to get better synchronized actions among them. Implementation of an adequate system of communication, consultations and reporting among PPSP institutions with regard to operations, and solving any matter to effectuate the strategic issues and actions. Sound consultation between relevant actors at short notice.

QPR5-3

Resolved Regular meetings between PMU Management and USDP Management are now institutionalized; attendance from PMU Committee Members should be further uplifted; such regular meetings are not yet held between TTPS and PMU, between PMU and PIUs, and between PIUs and USDP Cells. In process This may possibly be addressed as part of new SKs for PMU/PIUs.

TTPS

Pokja Monev to be further developed.

TTPS

No progress.

National Pokja AMPL

No progress. No formal institutionalisation of meeting schedules, agendas, attendance, etc.

Pokja AMPL Nasional PMU and its Program Director.

In progress. Program Management Manual PMM will greatly improve condition; PMM finalization and adoption expected in July 2011.

Pokja AMPL

In process Draft prepared and awaiting approval by Minister. 53


No

Issues

QPR5-9

No adequate platform exists to discuss main issues and TA activities, and review (potential) differences in expectations, perceptions, opinion and approaches on USDP’s services between USDP and Clients/Beneficiaries from the GOI side. Cities have generally difficulties in accessing Central Government funds. The main difficulty appears to be that cities must budget counterpart funding for projects, but they remain uncertain whether the center will actually approve the project proposal. It may then be too late to reallocate the counterpart funds to other activities, which effectively freezes part of the local budget until the time of regular budget revision. Given this uncertainty, some cities are reluctant to allocate the counterpart funds.

QPR6-1

QPR6-2

In the province of East Java that shows how SSK / PM planning can be integrated in RPIJM decision-making. PPSP should identify legal and regulatory issues of sanitation that require attention, and link up with the harmonization effort in DG Water Resources. Specifically, PPSP should identify regulatory / administrative instruments for the center to ensure that provincial and local governments take up the cause of sanitation.

Recommendation

Main Actors

Establish as such Platform the Technical Team stipulated in the Administrative Arrangement between GOI and EKN re. USDP

Pokja AMPL Nasional, EKN

It is recommended to explore the possibilities that this model be applied by other ministries (with regard to the role and position of the Satker) and in all provinces (with regard to coordination between local needs and opportunities for central government support.

POKJA AMPL Member Ministries

Status per 31 December 2011 No progress. Technical Team not yet established.

In process If it is related to the implementation of WASAP-D, there is some handicap to implement of the grant due to the lack of proper regulation. But if it is related to the APBN, there is a mechanism how to access central budget in supporting local investment through RPIJM process and procedure.

Establish a Task Force with Pokja AMPL to address this issue Seek USDP short term expertise support

Pokja AMPL Nasional, PMU Member Ministries

Resolved, see above USDP has followed up the idea, through making good coordination among related Ministries, as it is mentioned at the action activities on the draft of INPRES.

Program Management Unit (PMU) QPR1-7

Legal Status of PPSP as a national program (Draft INPRES documentation prepared by USDP).

INPRES documentation to be processed urgently; is most relevant for required multi-year budgeting.

TTPS PMU

QPR2-6

Development of PMM of PPSP.

PMU USDP

QPR2-10

USDP Staff observe that KMW consultants need more training in order to prevent that valuable time and resources are lost in “re-inventing the

Establish a procedure and division of tasks between PMU/PIUs and USDP; USDP can take care of most of the write up, but essentials of PMM components are to be formulated in consultations with PMU and PIUs. Considering quality of intermediate products to date and the limited time available for “learning by doing”, USDP has proposed at several occasions that KMW and facilitators shall be called

PMU PIU-T

In Process Draft INPRES docs revised with addition of STBM; draft INPRES now scheduled to be submitted to Office of the President by end of May 2011 In Process Draft PMM submitted to TTPS by USDP; needs further internalisation, updating, dissemination and application. Resoved These observations are comprehensively addressed in draft TOR for KMW 2011; although these TOR were 54


No

QPR4-5

QPR5-1

QPR5-2

QPR5-3

QPR5-4

QPR5-5

QPR5-7

Issues

Recommendation

wheel”. Availability of ISSDP Manuals and Guidelines itself does not guarantee their proper and successful application. Need for more training is also expressed by KMWs. The MonEv system is not used for its ample opportunities to yield additional sets of lessons learned at regular intervals as improvement inputs.

together more often for consultations and additional training. USDP can provide required training and coaching.

The full involvement of PMU and PIUs members in direct advocacy and facilitation to local governments, in particular regarding public consultations. No clear formulation is available yet regarding the role and function of the senior advisor to the Program Director recently recruited by Pokja AMPL Nasional. Agreement among PPSP institutions on setting-up a reporting and communication mechanism is not yet fully implemented. Lessons learned of PPSP implementation will provide excellent inputs as basis for improvement of PPSP implementation in the next period. Executing qualified staffing for coordination, programming, MonEv etc is in very short supply at PMU Secretariat and PIUs. The preparedness and capacity of PMU/PIUs in processing the recruitment and training of PPSP facilitators is very limited.

QPR6-1

The reporting mechanism among PPSP institutions (PMU/PIUs) are not clearly set up. It leads to uncontrolled implementation of PMU/PIU’s activities as agreed in the PPSP work plan, achievement can’t be measured.

QPR6-2

Lack of web MonEv utilization by PMU & PIUs as decision support system.

Main Actors

Status per 31 December 2011 simplified by PU and budgets reduced, practice of 2011 will yield further information on the balance between adequate preparation and training versus quality of output. Resolved Gradual improvements in active use of the system are ongoing.

Pursue that an active interdepartmental MonEv “Panel” will meet at regular intervals and feed PMU and PIUs with relevant information, from the findings of the MonEv system, enabling corrective measures and remedial actions by PMU and PIUs. Improve adequate capacity of the members to provide the said public consultation facilities in a proper way.

PMU

Head of PMU and PIUs

In process No change so far.

Initiate formulation of TOR with proper roles and functions.

PMU

No action yet Appointment awaits approval of international donor.

Consider to apply the stipulations in PPSP’s Program Management Manual (PMM) shortly.

PMU

Implement a workshop on lessons learned re. PPSP implementation to date.

PMU

In process PMM adoption will resolve this issue; finalization and adoption expected in July 2011. Resolved-completed Workshop planned for September 2011.

Expand on staffing before PPSP runs into serious operational constraints

PMU

No action yet No new developments

PMU/PIUs should consider recruiting a Recruitment Agency; in addition for long term institutionalization of training a Training Provider should be provided to implement training programs together with, and under the guidance from, USDP’s CBT team. The PMM has to stipulate the reporting mechanism among PPSP institutions (PMU/PIUs). The mechanism should be stated and distributed by formal letter from Chairman of POKJA AMPL to all PPSP institutions (PMU/PIUs)

PMU

Monthly web MonEv meeting advised for PMU and PIUs representatives to look and analyze results generated from web MonEv.

PMU- PIUs

Resolved External agency not considered due to complexities in procurement. Selection in 2011 carried out by PPSP and USDP staff. In process Principally the Draft of PMM is agreed by all members of PPSP Institutions, only small correction and editing should be incorporated, but the actions of implementation is follow to the draft. No change so far

PMU/PIUs Pokja AMPL

55


No

Issues

Recommendation

Main Actors


Program Implementation Units (PIUs) QPR1-13

Resources, staff and funds, at PMU and PIUs need to be expanded and increased in qualitative and quantitative terms for a program of the size of PPSP.

Formation plans for PMU and PIUs to be developed; in addition capacity building and training plan.

TTPS PMU PIUs (USDP)

QPR1-19

For the further elaboration of SSKs and development of Program Memorandum the Local Governments are in need of Guidelines and criteria for investment and funding. Cities that have completed their MPSS have to “shop around” for funding from PU Pusat, from Provinces and from possible other funding sources based on existing procedures of individual Ministries. PPSP has not yet established joint PPSP-specific funding procedures and regulations that would truly be conducive to acceleration of sanitation development and more than “business as usual”. There is an agreement among PPSP institutions in setting-up a reporting and communication mechanism, but this not yet fully implemented by PIUs (there is no reporting being provided to PMU). Although the SK of PIU-T has been signed by DG, the PIU-T management is not yet defined nor appointed, the assignment of PIU-T staff to support the implementation and comments of PPSP is not realized yet, in particular the staff to run PIU-T Secretariat. PIU-T has decided that the scope of KMW’s work will not only be to facilitate Pokjas in developing BPs and SSKs, but also MPSS.

Formalization of Minimum Service Standards (SPM) by PU is urgently required.

PU PIU-T

Accelerate processes, procedures and regulations that truly address and support the challenges of acceleration pursued under PPSP.

PIU-T, PMU

Management Team Meetings at and between PPSP institutions at central level should be provided at least once in a month.

PMU and PIUs

Resolved Management meetings are initiated and improvements will show.

It is strongly recommended that PPLP undertake the required actions urgently.

PPLP, PIU-T

Resolved Staff has been appointed and is assigned particular task following a letter NOMOR: 01.1/KPTS/DC/2011 Issued by the DG CK.

The facilitation for Program Memorandum development should be clearly defined, to avoid the overburden of KMWs to focus in their facilitation. The facilitation for MPSS should preferably be assigned to dedicate KMPs, and not is included in KMW’s scope of work.

PIU-T

To guarantee quality and sustainability of capacity building under PPSP, it is needed to develop professional team trainers from PMU and PIUs. Learning from TOT implementation indicated most of participants are not ready yet to be a trainer due to their

It is recommended that each directorate of institutions involved in PPSP’s PMU and PIUs appoint staffs that have followed TOT and are considered qualified as member of the team of trainers. Budget allocation is needed to support improvement of quality of the potential trainers. Moreover, support to team trainers in

PIUs

Resolved KMW for BP and SSK and KMP for MPSS are fielded for 2011 Kota/Kabupaten CFs are appointed and trained to handle the preparation of MPSS in 11 cities in 5 Provinces, supervised by the KMWs. Resolved Only a limited number of qualified PIU staff is available for the trainer function. PMU and PIUs URGENTLY have to decide how training is to be conducted from 2012 inwards when USDP

QPR4-5

QPR5-1

QPR5-2

QPR5-3

QPR5-4

Resolved A continuing concern, both regarding adequate budgeting and actual spending of budgets; CBT is preparing a grand design for training Resolved PU’s SPM are now completed; PPSP needs to translate those in guidelines for local governments. Resolved

56


No

Issues

Recommendation

limited understanding of substantial matter of PPSP or their limited teaching experience. Teaming up with USDP consultants engaged in training programs for one to three times will improve their knowledge and skills. PIU-T lacks a clear internal contracts-related mechanism for monitoring and evaluating performance of KMWs and KMPs incl. that of their respective city and provincial facilitators. PIU-T lacks a clear internal mechanism for monitoring and evaluating the completeness and especially the quality of the BPs, SSKs and MPSSs. Tender process of KMWs and KMPs is delayed again, as was the case in 2010. Moreover, similar to 2010, budget allocations for these contracts are considerably underestimated.

terms of appreciation issued by the Director General’s decree is also consider important to make PPSP training more prestigious and sustainable.

QPR5-8

Mobilization of PFs/CFs for both PPSP Stage 3 (BPs and SSKs) and Stage 4 (MPSS) is delayed again.

QPR5-9

Cities which have completed or those that will be in the process of completing their MPSS have to “shop around” for funding from PU Pusat, from Provinces and from possible other funding sources based on existing procedures of individual Ministries. PPSP has not yet established joint PPSP-specific funding procedures and regulations, which would truly be conducive to acceleration of sanitation development and more than “business as usual”. Current procurement schedule of KMWs and CFs/PFs and inability to procure such services under multi-year contracts currently allows only 6 to 7 months to prepare the BP and SSKs which is considered to short for completion and compromises

QPR5-5

QPR5-6

QPR5-7

QPR6-1

Main Actors

Status per 31 December 2011 staff active in this field is scheduled to phase out following the original project design.

Team MonEv, UC-IF and UC-T can provide tools to support PMU/PIUs monitoring and evaluating performance of KMWs, KMPs and CFs/PFs.

PMU and PIU-T + Team MonEv, UC-IF, UC-T

Resolved PIU-T has a member to take in charge in this role, they have knowledge about the MonEv system, but not yet actuated. New tool should be adopted. Resolved PMU-PIU staff involved in the panel team to evaluate the quality the output through PMU mechanism. Resolved PU-PPLP intends to procure and train CFs/PFs and KMWs by the end of 2011. All documents required, like ToRs and advocacy are being prepared to avoid a similar situation in 2012. Meanwhile USDP will develop a simplified procedure to accelerate preparation of BP-SSKMPSS. Resolved See above (No. 7)

Team MonEv, UC-IF and UC-T provide tools to support PMU/PIUs monitoring and evaluating the completeness and quality of the BPs, SSKs and MPSSs.

PMU and PIU-T + Team MonEv, UC-IF, UC-T

PPSP has to develop alternatives to assist and encourage PPLP/PIU-T to address these constraints and avoid similar delays in the coming years.

PIU-T, PMU

PIU-T, supported by PMU, has to find a structural solution to recruit and train the facilitator candidates earlier in the annual PPSP cycle, so as to avoid each time recurring delays. Accelerate processes, procedures and regulations that truly address and support the challenges of acceleration pursued under PPSP.

PIU-T, PMU

PIU-T, PMU

Resolved Close monitoring in 2011 of MPSS preparation, strategic reporting, workshop and advocacy should improve these conditions.

PIU-T (PU-PPLP) should procure and train the KMWs and CFs/PFs before the end of 2011 and secure an early mobilization (not later than February) in 2012.

PIU-T

Resolved The proposal for the allocation of the budget through the state budget 2011 for the recruitment of CF / PF and procurement KMW has been done by the PIU-T, but no decision / approval to the present. 57


No QPR6-2

QPR7-1

Issues quality The delay of the city selection process for the PPSP implementation in 2012 leads to uncertain number of cities which will participate in PPSP 2012.

Limited number of PIU-T staffs that actively support in the PPSP implementation (especially to run the PIU-T Secretariat) should get more attention if PIU-T aware that the program will scale up and be bigger.

Recommendation

Main Actors

Consolidation among PMU and PIUs to speed up the process of city selection and decide the number of feasible cities is required soon to avoid the delay of CFs/PFs recruitment and KMWs procurement.

PMU/PIUs

Adding some (individual) consultants who able to support PIU-T and its secretariat could be considered to optimize role of PIU-T in running the PPSP implementation.

PIU-T

Status per 31 December 2011 Resolved Socialization Activities for the Implementation of Preparation PPSP 2012has been implemented by the PIU Institutional on the 2223 August 2011 at Hotel Acacia, Jakarta. PPSP 2012 regency/ city participants have been determined by the PIU Institutional, 103 regencies/cities will be involved in 2011. Resolved The proposal for the allocation of the budget through the state budget 2011 for the recruitment of individual consultants has been performed by the PIUT, but no decision/approval to the present.

USDP QPR2-15

Split between executing (PMU/PIUs) and supporting (USDP) tasks is sometimes not so clear; requires regular consultations.

Coordinators should have regular consultations to clarify USDP position and prevent misunderstandings; this is part of the dynamics of the different roles.

USDP Management

QPR4-1

Best interactions and benefits of the roles of Team 3 (SSK) and Team 45 (PM) in supporting PIU-T and its consultants KMWs and KMPs are still not fully understood and developed; in particular with regard to support to PPSP stakeholders on capacity building and training, while PMU/PIUs don’t have resources or plans to implement required training and workshops for PPSP stakeholders concerned (KMWs, KMPs, CFs/PFs, Pokjas, etc.). Strategic issues requiring TA in support of PPSP are to be formulated in more detail.

UC-IF, in consultation with the UC-T should prepare the grand design of capacity building and training activities in PPSP and propose and disseminate the design to PMU and PIUs (ongoing). In addition more exchange on these issues between PMU and PIUs.

USDP Management, UC-IF, UC-T PMU-PIUs

Based on those periodical consultations are to be held between PMU-PIUs and USDP to define what services USDP may and may not provide under its technical assistance program.

USDP Man. Team UC PMU

The regular management meetings between management of PMU and management of USDP have not

Reinstate the regular management meetings and related monitoring of agreed follow-up activities.

USDP Team Management PMU

QPR5-1

QPR5-2

Resolved Improving, following regular consultations between PMU/PIUs and USDP Cells; USDP staffs are also better equipped to explain what is within our services and what not. Resolved Level of discussions and mutual understanding and willingness to cooperate have greatly improved in the past 6 months. Continuing discussions on tasks and responsibilities of PPSP members and USDP support services will gradually result in further clarity and improvement of cooperation.

Resolved Strategic reporting requires ‘strategic research and analysis, hence seeing PPSP in action at all levels, including Kota/Kabupaten. USDSP to formulate strategic issues and related ‘research’ Resolved Management meetings between PMU-USDP are reestablished. 58


No

QPR5-3

QPR5-4

QPR6-1

QPR6-2

QPR6-3

Issues been held during the past couple of months. This hampers proper consultations and planning of support services. Roles of Team-SSK and TeamSDI are still insufficiently understood by some actors; a.o. Regarding their support to PPSP stakeholders with capacity building and training, while PMU/PIUs don’t have fixed schedules to implement required training and workshop to PPSP stakeholders (KMWs, CFs/PFs, Pokjas, KMPs, etc.). PIU-T doesn’t have clear mechanism in monitoring and evaluating KMWs’ performance and Facilitator’s performance yet.

In the existing PPSP implementation framework, the primary responsibility for the preparation of good quality BP/SSK and MPSS and for ensuring effective participation by relevant sanitation stakeholders is in the hands of the Pokja Kota/Kabupaten. To achieve those results, the Pokja Kota/Kabupaten are provided with various types of support, namely from the CF, PF, Pokja Provinsi, KMW and KMP and from the PMU/PIUs respectively. The manuals prepared under ISSDP and used by PPSP to develop BPs and SSKs are comprehensive and of high quality. However, the prescribed procedures and time frame are considered cumbersome and time consuming, generally conflicting with permissible duration of consultancy contracts and with the objective of accelerating sanitation development. In 2012 following the USDP contract USDP staff will be reduced substantially; 2010 and 2011 would be two years in which all systems and training would follow the PPSP program design. This could not be fully realised; see above stated issues.

Recommendation

Main Actors


USDP Management team should hold consultations with said actors at regular intervals to further clarify the nature and extent of USDP services, and get a better understanding on the division of roles, tasks and responsibilities.

Management USDP USDP Cell Coordinators

Resolved Discussions on-going with pilot projects being considered. Program and resource requirements needs consideration in Mid Term Review.

Team MonEv and UC-IF provide tools to support PMU/PIUs as basis on monitoring and evaluating performance of KMWS, CFs/PFs.

Team MonEv and UC-IF

An on-site monitoring activity is proposed of Pokjas’ preparations of the BP/SSK and MPSS. It should conclude whether the Pokja set-up and support framework (including its regulations, working mechanisms and the facilities, the training and coaching that were provided during 2011) is able to deliver good quality BK/SSK and MPSS and whether it has established solid ownership of the content of those documents among the Pokja participants.

USDP Team Management USDP Cell T

Resolved They have output based monitoring but not to the performance of the KMW’s facilitation. Input is needed to the facilitation performance. Resolved Some regencies/cities Pokja have actively participated in Web-based Monitoring and Evaluation system. It seems that advocacy is still needed encouragement from the PMU/Pius to make sure all the regencies/cities involved will use Webbased Monitoring and Evaluation system.

Establish a Task Force to review existing manuals and recommend means to simplify the procedures and shorten the preparation time of BPs and SSKs

USDP Team Management Task Force

Resolved A Task Force was established and is formulating recommendations regarding streamlining the preparation of the BP and SSK.

It is recommended to hold the joint Mid Term Review in October 2011 and allow any recommendations on USDP work plan and staffing plan to be concluded before and implemented in 2012 – Year 3 PPSP.

Pokja AMPL EKN

Resolved Draft ToR on Mid Term Review is submitted for comment to Pokja-PMU and EKN.

59


Executive Summary Mid Term Review (MTR)

ANNEX 2


Annex 2 Executive Summary Mid Term Review (MTR) RINGKASAN EKSEKUTIF Latar Belakang dan Pengantar 1. Dengan tingkat kemajuan saat ini, Indonesia tidak akan mencapai MDG sanitasinya. Hampir setengah dari 230 juta jiwa penduduk Indonesia hidup di daerah perkotaan dan sebagian besar infrastruktur sanitasi yang ada telah dibangun sendiri oleh rumah-rumah tangga tersebut. Investasi pemerintah sangatlah minim di masa lalu dan tidak terdapat peningkatan layanan sanitasi bagi fakir msikin. Buruknya sanitasi dan kebersihan menyebabkan berbagai penyakit yang mengakibatkan jumlah kematian yang cukup besar, yang kemudian membawa dampak yang negatif terhadap ekonomi. 2. Pada awal dekade ini, Pemerintah Indonesia telah mulai menyadari bahwa Indonesia menghadapi krisis sanitasi daerah perkotaan. Indonesia Sanitation Sector Development Program (ISSDP) tahun 2006-2010 yang turut didanai oleh Pemerintah Belanda melalui Dana Perwalian yang dikelola Bank Dunia (WASAP) dan Badan Pembangunan Internasional Swedia telah dirancang untuk memecahkan krisis sanitasi perkotaan. Melalui keberhasilan penerapan ISSDP I dan II (2006-2009), Pemerintah Indonesia telah membuat kemajuan yang signifikan dalam menempatkan pembangunan sanitasi perkotaan terpadu pada peta pemerintah kota, propinsi dan nasional. Pada waktu ISSDP berakhir di tahun 2009, komitmen Pemerintah Indonesia terhadap sanitasi perkotaan telah meningkat pesat. Percepatan pembangunan sanitasi perkotaan mendapat prioritas yang tinggi di dalam agenda politik. 3. Program baru yang disebut Percepatan Pembangunan Sanitasi Permukiman (PPSP) diresmikan oleh Wakil Presiden pada upacara pembukaan Konferensi Sanitasi Nasional pada bulan Desember 2009. Melalui program PPSP yang gencar dipublikasikan tersebut, Pemerintah Indonesia hendak meningkatkan investasi untuk sanitasi pada periode 2010-2015 hingga lebih dari tujuh kali lipat dari nilai yang dialokasikan pada Rencana Pembangunan Jangka Menengah yang lalu, hingga menjadi 1,6 miliar dolar Amerika. Penilaian Program PPSP 4. Besarnya dukungan politik yang diberikan kepada pembangunan sanitasi perkotaan menjamin suatu percepatan yang belum pernah dialami sebelumnya dari suatu program percontohan pada 6 + 6 kota yang tercakup oleh ISSDP menjadi program PPSP-USDP yang meliputi 330 kota dalam waktu 4 tahun. Program tersebut telah menjadi landasan fungsional dalam mendorong kebijakan sektoral, arah kelembagaan dan keseluruhan pedoman penerapan. Menjadi suatu “kota PPSP” itu sendiri adalah suatu hal yang efektif karena memberikan prioritas kesempatan bagi investasi sanitasi perkotaan dari dana-dana eksternal kepada kota tersebut. PPSP juga memainkan peran yang penting dalam meningkatkan kesadaran dan pemahaman yang lebih baik akan masalah-masalah yang berkaitan dengan sanitasi perkotaan. Kolaborasi antar kementerian seperti Kementerian Perencanaan Nasional, Pekerjaan Umum, Dalam Negeri dan Kesehatan telah meningkat di bawah bendera PPSP. Telah terdapat kemajuan-kemajuan besar dari program percepatan sanitasi perkotaan PPSP-USDP. 5. Untuk mempercepat pembangunan sanitasi perkotaan dan meningkatkan efektivitas investasi pada sektor tersebut, Pemerintah Indonesia mendorong seluruh kota-kota untuk menerapkan proses enam tahap untuk menerapkan pembangunan sanitasi perkotaan. Langkah utama dalam proses ini adalah penyusunan suatu Strategi Sanitasi Kota (CSS). Yang menarik perhatian tim Penilai Paruh Waktu (MTR) adalah tahap perencanaan dari penyusunan Buku Putih (analisis), Strategi Sanitasi Kota dan Memorandum Program dan juga keterkaitan antara tahap perencanaan dan pelaksanaan. Walaupun sejumlah besar sumberdaya dan upaya telah diberikan untuk penyusunan Buku Putih, Strategi Sanitasi Kota dan Memorandum Program, produk-produk yang dihasilkan pada saat ini tidak menunjukkan bukti-bukti yang kuat akan percepatan penerapan di tingkat daerah. Selain itu, kualitas dari produk-produk utama itu tidak seluruhnya baik, dalam kaitannya bahwa pendekatan enam tahap PPSP secara umum bersifat “menekankan pada proses” dan kurang memberi tekanan kepada hasil-hasilnya. 6. PPSP menemui sejumlah tantangan, antara lain; (i) Tujuan umum PPSP untuk percepatan pembangunan sanitasi perkotaan tidak secara konsisten diuraikan pada kerangka penetapan hasil; (ii) PPSP belum diterima secara resmi sebagai pendekatan nasional terhadap sanitasi perkotaan; (iii) Pendekatan PPSP secara umum merupakan salinan dari suatu proyek percontohan dan bukanlah sebuah pendekatan yang benar-benar diperluas, yang merupakan konsekuensi logis dari cepatnya peluncuran PPSP; (iv) Kualitas baik dari produk-produk utama (Buku Putih, CSS, PM) tetap merupakan satu dari tantangan-tantangan utama PPSP; dan (v) Dengan peningkatan penekanan oleh Pemerintah Indonesia, dan peningkatan pendanaan untuk sanitasi, permintaan akan berbagai jenis keahlian meningkat secara drastis. Usulan Rekomendasi bagi Program 7. Agar Program dapat beroperasi sepenuhnya, PPSP harus menguraikan kerangka hasil-hasil yang dituju (kerangka pencatatan) yang menyatakan tujuan-tujuan, hasil-hasil, output dan indikator keseluruhan dan jangka menengah secara jelas. Selain itu, PPSP harus diterima secara resmi sebagai pendekatan sanitasi perkotaan nasional Pemerintah Indonesia. Konsekuensi perluasan pendekatan PPSP dari 12 kota ke 330 kota termasuk kegunaan dari modul-modul dan buku-buku pedomannya dalam bentuk penggunaannya sekarang untuk skala yang lebih besar harus ditangani secara serius. (misalnya penyederhanaan produk-produk seperti modul dan buku pedoman, untuk rincian lihat bab 3). 8. Langkah dari perencanaan menuju percepatan penerapan harus mendapat perhatian yang lebih besar untuk memastikan tercapainya percepatan pembangunan sanitasi yang diinginkan. Pembangunan kapasitas pegawai Pemerintah Indonesia tentang masalah-masalah sanitasi perkotaan harus distimulasi dengan melibatkan lembagalembaga pelatihan departemen dan universitas-universitas setempat. Kemitraan antara lembaga-lembaga pemerintah 60


dan non-pemerintah akan meningkatkan keberlanjutan upaya pembangungan kapasitas USDP. Sangatlah penting bagi Program tersebut untuk tetap fokus kepada sanitasi perkotaan melalui kegiatan-kegiatan PPSP- USDP yang sejalan dengan definisi perkotaan, karena buku-buku pedoman, modul, petunjuk yang disusun menurut ISSDP-USDP difokuskan kepada daerah perkotaan. Sesuai dengan kehendak Pemerintah Indonesia untuk perluasan ke daerah-daerah “pinggiran kota,” usulan ini harus ditangani secara terpisah karena perbedaan sifat dari masalah-masalah dan isu-isu yang terlibat. Penilaian Kinerja USDP 9. Peran USDP secara keseluruhan adalah untuk memperkuat dan memandu lembaga-lembaga pemerintah pada tingkat propinsi dan nasional dan secara tidak langsung pada tingkat daerah dalam menerapkan PPSP dalam kaitannya dengan strategi enam tahap menuju pembangunan sanitasi perkotaan. Sangatlah jelas bahwa USDP sangatlah penting dalam meningkatkan kesadaran dan memberikan pemahaman yang lebih baik mengenai masalah-masalah sanitasi pada berbagai tingkatan melalui produk-produk dan pelatihannya. Tim penilai menemukan bahwa kontribusi USDP terhadap pelatihan dalam kaitannya dengan PPSP sangatlah mendalam dengan keterkaitan khusus dengan pelatihan Fasilitator Kota (CF). Pembangunan kapasitas pada tingkat nasional menghadapi kendala oleh kenyataan bahwa kementeriankementerian yang terkait tidak menunjuk pegawai kementerian penuh waktu kepada PMU dan PIU. Tidak ada bukti bahwa peran pembangunan kapasitas USDP akan dikurangi di masa depan karena pengambilalihan peran oleh lembagalembaga Indonesia bukanlah bagian yang hakiki dari program USDP tersebut. 10. USDP hanya memiliki sedikit sekali kesempatan untuk melakukan penyesuaian kepada produk-produk/pendekatan PPSP untuk kepentingan perluasan dengan adanya perluasan program secara tiba-tiba dari 12 menjadi 330 kota. Tidak ada waktu untuk mempertimbangkan dan mengambil tindakan yang berkaitan dengan penyesuaian sebelum USDP dimulai. PPSP-USDP kini perlahan-lahan bergeser menuju penggunaan pendekatan perluasan dengan secara berhatihati meninjau unsur-unsur dari konsep enam tahapan dan menilai tingkat efektivitasnya dan persyaratan minimum dari sumberdaya yang dibutuhkan. 11. Secara keseluruhan, susunan dan kinerja tim USDP cukup memuaskan pada konteks saat ini menurut para pemangku kepentingan yang terlibat. Akan tetapi, tim penilai menemukan bahwa tingkat efektivitasnya dihalangi oleh kurangnya fokus kepada program USDP yang sedang berjalan, yang secara dasar berhubungan dengan lemahnya kerangka logika dan buruknya kejelasan mengenai tanggung jawab USDP terhadap output. Masalah-masalah dan Tantangan yang Dihadapi USDP 12. PPSP-USDP memiliki tiga tantangan utama: (i) Bagaimana memastikan produk-produk dengan kualitas yang baik dengan proses PPSP "berkecepatan tinggi"; (ii) Bagaimana melakukan fasilitasi langkah dari perencanaan hingga tindakan/implementasi; dan (iii) Bagaimana memastikan keberlanjutan proses pembangunan kapasitas. Memastikan Produk Berkualitas Baik 13. Untuk memastikan baiknya kualitas produk-produk di dalam proses PPSP “berkecepatan tinggi”, karakteristik “produk berkualitas baik” menyertakan indikator-indikator yang dapat diperiksa dan suatu mekanisme pengendalian mutu yang harus ditetapkan. Penyederhanaan yang cukup besar bagi buku-buku pedoman yang asli harus dilakukan sementara tetap menggunakan buku-buku pedoman asli itu sebagai materi rujukan. Proses penyederhanaan tersebut harus menghasilkan strategi-strategi dan produk yang konkrit dan dapat diterapkan tanpa mengurangi kerjasama dan kepemilikan antar pemangku kepentingan. Pedoman praktis tersebut akan menjadi dasar bagi pelatihan berbagai pemangku kepentingan dengan kaitan khusus kepada Fasilitator Kota. Setelah itu, pelatihan Fasilitator Kota dan Propinsi akan difokuskan kepada masalah-masalah operasional. Fasilitasi bagi Implementasi 14. Langkah dari perencanaan menuju implementasi dalam kaitannya dengan PPSP difokuskan kepada proses persiapan menuju implementasi yang didefinisikan sebagai “kesiapan implementasi”, seperti upaya-upaya perencanaan, master plan/rencana induk, EIA dan pengadaan. Selain itu, menurut tim MTR, terdapat kebutuhan yang mendesak untuk memfokuskan kepada transformasi rencana-rencana yang baik menjadi tindakan yang riil (implementasi). Hal ini membutuhkan suatu pendekatan pro-aktif setelah penyelesaian dokumen-dokumen CSS/PM yang termasuk peluncuran resmi, tindak lanjut kelembagaan, internalisasi di dalam mekanisme perencanaan dan penganggaran yang ada dan tambahan pendanaan untuk pembangunan sanitasi perkotaan. Penjaminan Keberlanjutan dalam Proses Pembangunan Kapasitas 15. USDP tetap berperan penting di dalam CB untuk tahun-tahun berikut dengan keterkaitan khusus kepada tingkat propinsi dan secara tidak langsung ke tingkat kota. USDP harus terus membantu Pemerintah Indonesia dalam menyelidiki kesempatan-kesempatan untuk menyertakan pembangunan kapasitas secara berkelanjutan ke dalam lembaga-lembaga pelatihan yang ada di Indonesia. Upaya-upaya pembangunan kapasitas USDP harus ditinjau dan dinilai di dalam kaitannya dengan penelitian WSP yang sedang berlangsung terhadap penelitan kapasitas dan pelatihan sanitasi. Rekomendasi bagi USDP Kebutuhan akan Kerangka Hasil yang Jelas 16. Penanganan ketiga tantangan tersebut membutuhkan suatu kerangka hasil yang jelas yang menguraikan tujuan-tujuan, dampak, hasil-hasil, hasil-hasil yang segera dicapai, output, indikator dan kegiatan secara jelas, termasuk suatu matriks penilaian risiko. Kerangka hasil USDP harus berkaitan dengan kerangka hasil PPSP yang lebih luas. Kebutuhan akan Tanggung Jawab Hasil yang Jelas

61


17.

18.

Peran dan tanggung jawab USDP yang diusulkan diringkas pada daftar di halaman berikut, yang menggambarkan proses pengembangan pada berbagai tingkatan. Seperti terlihat pada daftar tersebut, USDP akan bertanggung jawab terhadap hasil-hasil spesifik berikut pada tingkat pusat/nasional dan propinsi: • Pada tingkat pusat/nasional, USDP akan bertanggung jawab atas (i) pelatihan operasional dan kualitas yang baik untuk Fasilitator Propinsi (PF) dan Fasilitator Kota (CF) beserta penilaian manfaat dari pelatihan-pelatihan; (ii) untuk produk-produk operasional, fasilitasi langkah dari perencanaan menuju implementasi; (iii) untuk penyederhanaan produk-produk utama dengan kaitan khusus kepada Buku Putih, penelitian EHRA, Strategi Sanitasi Kota dan Memorandum Program yang berkaitan; dan (iv) untuk dukungan yang berkelanjutan dan terfokus kepada AKKOPSI dengan kaitan khusus kepada penguatan hubungan horisontal antara kota-kota dan propinsi-propinsi. • Pada tingkat propinsi, USDP akan bertanggung jawab bagi elaborasi dan implementasi dari sistem manajemen PPSP tingkat propinsi. Secara lebih spesifik, pada tingkat propinsi USDP akan memfokuskan kepada 10 propinsi termasuk kota-kota PPSP: USDP akan memfokuskan kepada 10 propinsi tersebut (yang akan dipilih dengan menggunakan kriteria yang disepakati oleh seluruh pihak) dengan tujuan akhir untuk membangun propinsi-propinsi itu sebagai “Pusat Percontohan” yang menyebarkan pengetahuan dan sistem manajemen PPSP-nya kepada propinsi-propinsi sekitarnya. Termasuk di dalamnya adalah tanggung jawab bagi (i) seluruh pelatihan pada 10 propinsi dan kota-kota yang tercakup; (ii) kualitas produk-produk seperti Buku Putih, CSS dan PM pada 10 propinsi dan kota-kota yang tercakup dan juga mekanisme pengendalian kualitas; (iii) implementasi kegiatan sanitasi perkotaan sejalan dengan CSS pada 10 propinsi dan kota-kota yang tercakup; dan (iv) pedoman praktis untuk transformasi rencana-rencana yang baik menjadi tindakan. Dengan koordinasi yang erat dengan tim USDP, Pemerintah Indonesia (PU) akan menyusun suatu rencana kerja yang akan berjalan bersama-sama dengan kota-kota yang didukung oleh USDP dalam fasilitasi persiapan proyek pada kota-kota yang lain. Transfer pengetahuan dan fertilisasi silang akan berlangsung pada kota-kota yang turut serta untuk memastikan implementasi yang efektif.

Konsekuensi Manajemen 19. Konsekuensi manajemen pemfokusan (ulang) USDP adalah: (i) pendekatan yang lebih “praktis” pada 10 propinsi dan kota-kota yang tercakup termasuk keberadaan fisik pada tingkat propinsi dan sumberdaya operasional yang dibutuhkan untuk berfungsi dengan baik pada tingkat propinsi; (ii) keberlanjutan perannya dalam pelatihan dengan fokus terhadap implementasi dan kualitas yang baik; (iii) produksi produk-produk operasional yang memfokuskan pada tantangantantangan utama (yang sebagian berdasarkan pada pengalaman yang dikumpulkan dari kota-kota dan propinsi); dan (iv) upaya-upaya M&E yang difokuskan kepada pemantauan kualitas yang efektif dan transformasi rencana menjadi tindakan. 20. Rekomendasi MTR akan membawa konsekuensi terhadap pegawai (jumlah dan kualifikasi) dan keuangan. Konsekuensikonsekuensi tersebut harus dikuantisir lebih lenjut pada rencana kerja USDP tahun 2012-2014.

Bagaimana melakukan perluasan? PPSP

ISSDP (6+6)

(330)

Perluasan USDP

Pusat KMW

 Elaborasi sistem manajemen PPSP tingkat propinsi  Seluruh pelatihan dan produk berkualitas di 10 propinsi dan kota yang tercakup  Kualitas produk seperti Buku Putih, SSK dan PM di 10 propinsi dan kota tercakup & mekanisme pengendalian kualitas  Implementasi di 10 propinsi dan kota tercakup (setidaknya 50% implementasi perkotaan di mulai pada tahun 2014)

USDP

Propinsi PF KMP

Kota/Kabupaten

USDP

CF

Tanggung Jawab

 Pelatihan operasional dan kualitas baik + penilaian & manfaat  Produk operasional untuk implementasi SSK  Tanggung jawab penyederhanaan produk-produk utama

 Mengembangkan pedoman praktis transformasi rencana baik menjadi tindakan  Dukungan kepada AKKOPSI

16

Replikasi

Relevansi, Dampak dan Hasil 21. Tujuan utama dari kebijakan sektor sanitasi perkotaan telah bergeser dari yang sudut pandang yang umumnya sektoral, teknis dan konstruksi menjadi lebih terpadu, yang turut memperhitungkan masalah-masalah sosial, ekonomi, lingkungan dan kelembagaan. Relevansi ISSDP dan PPSP-USDP sangatlah tinggi karena PPSP memang ditujukan untuk menjadi sarana utama untuk mencapai MDG sanitasi. MDG sanitasi kini tertinggal cukup jauh di belakang dan sedang ditangani melalui PPSP-USDP. Proyek percontohan ISSDP yang turut didanai oleh GON memang menghasilkan program PPSP yang diperluas secara luar biasa pada 330 kota.

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22.

23.

Berkurangnya penyakit dan penurunan kematian dini secara tahunan karena peningkatan sanitasi dapat dipertimbangkan sebagai komponen dari dampak. Masih terlalu dini untuk menilai dimensi dampak PPSP ini. Selain itu, dapat dikatakan bahwa melalui upaya-upaya PPSP-USDP, proses desentralisasi diperkuat dengan membentuk kesadaran akan tanggung jawab pada tingkat daerah, yang memberikan lebih banyak alat dan produk bagi sanitasi perkotaan dan juga memberikan akses kepada pendanaan tambahan pada tingkat pemerintah daerah. Secara keseluruhan Program memberi kontribusi dalam mendefinisikan mekanisme penyampaian dan pengelolaan yang baru bagi layanan sanitasi dalam kaitannya dengan devolusi. Percepatan pembangunan sanitasi perkotaan baru menemukan bentuknya secara perlahan. Bukti-bukti dari ISSDP masih tetap terbatas. Manfaat umum dari Bantuan Teknis USDP, yang dalam bentuk aslinya dirumuskan sebagai berikut: “Pembangunan kapasitas dalam PMU dan PlU yang bertanggung jawab untuk implementasi PPSP dan pengelolaan yang efektif akan pembangunan sektor itu bersama-sama dengan para pemangku kepentingan di tingkat pusat, Propinsi dan daerah” tidak tercapai sepenuhnya. Hal ini dipersulit oleh kenyataan bahwa tidak ada hasil spesifik yang dirumuskan bagi USDP. Dengan demikian, terdapat suatu desakan untuk mendefinisikan hasil-hasil dengan baik, bagaimana mencapai hasil-hasil itu dan bagaimana mengukur pencapaiannya.

Efektivitas dan Efisiensi 24. Keseluruhan efektivitas dari program-program berbeda yang didukung oleh GON dalam bidang sanitasi perkotaan di Indonesia relatif tinggi dan makin diperkuat di bawah USDP. Selain itu, komitmen jangka panjang GON memiliki dampak kumulatif, yaitu pesan yang konsisten telah diinternalisasi dengan organisasi-organisasi rekanan melalui kepercayaan yang lahir dari hubungan jangka panjang dan pencapaian bersama. Untuk mengulang, menjadi suatu kota “PPSP” dan memiliki Strategi Sanitasi Kota (CSS) sudah memberikan akses kepada tambahan dana eksternal untuk sanitasi kota. Dalam hal ini PPSP sangatlah efektif untuk kota-kota yang turut serta. Tingkat efektivitas dari berbagai jenis pelatihan cukup memuaskan dalam hal peningkatan pengetahuan teknis dan ketrampilan individual. Akan tetapi, pelatihan tidak berada di dalam penilaian yang sistematis akan kebutuhan atau strategi bagi Pembangunan Sumberdaya Manusia di dalam organisasi rekanannya. 25. Setelah penilaian tersebut, tim kajian menemukan bahwa tingkat efektivitas Program terhalang oleh faktor-faktor berikut: (i) Strategi Sanitasi Kota tidak sejalan dengan mekanisme perencanaan, implementasi dan penganggaran pemerintah lokal; (ii) Produk-produk PPSP tidak dilembagakan di dalam sistem yang ada; dan (iii) Perluasan (atau replikasi yang lebih baik) dari produk-produk di bawah proyek percontohan ISSDP tidak melalui proses penilaian dan penyesuaian yang memadai sebelum perluasan/penggunaannya untuk 330 kota di bawah PPSP. 26. Tingkat efisiensi PPSP-USDP relatif rendah dan dirintangi oleh faktor-faktor berikut: (i) tidak ada kaitan yang jelas antara kegiatan-kegiatan dan tujuan. PPSP dan juga USDP tidak memiliki kerangka pencapaian hasil yang konsisten; (ii) alokasi upaya-upaya (keuangan dan sumberdaya manusia) dilakukan dengan cara yang relatif mekanis tanpa melihat kepada prioritas sebenarnya di dalam PPSP dan nilai tambah dari USDP; (iii) kurangnya pengawasan pada tahap persiapan dan implementasi USDP; dan (iv) tidak ada penilaian sistematis dari persyaratan pelatihan. Keberlanjutan 27. Sifat integratif dari konsep pembangunan sanitasi perkotaan meningkatkan keberlanjutan dari sistem-sistem yang hendak dibangun. Fokusnya tidak hanya kepada pembangunan infrastruktur tetapi juga kesadaran dan masalahmasalah kelembagaan yang secara eksplisit telah disertakan sejak dari awal mula. Sebagian besar organisasi umumnya memiliki kekuatan pada pembangunan infrastruktur dan konstruksi, sementara masalah-masalah pada rancangan sistem dan O&M seringkali merupakan tantangan terhadap keberlanjutan pekerjaan. Pendekatan partisipatif secara efektif melampaui sekedar peningkatan kapasitas organisasi individual dan rekanan. Dalam hal ini PPSP-USDP memberikan kontribusi kepada keberlanjutan. 28. Terdapat tanda-tanda dini akan perubahan yang nyata dalam tindak-tanduk dan perilaku dalam menghadapi masalahmasalah seperti partisipasi, pendekatan terpadu terhadap sanitasi, O&M dan perlindungan lingkungan pada organisasiorganisasi rekanan. Hal ini sama pentingnya seperti perubahan organisasi secara formal. Sampai batas tertentu hal ini terlihat nyata pada seluruh tingkatan. Peningkatan pemahaman akan kebutuhan perubahan struktural dan pendekatan terpadu, seperti tercermin pada perubahan kebijakan, secara umum berkelanjutan dan memiliki arti yang sangat besar untuk masa depan. Proses Transisi 29. Pada transisi, USDP harus memfokuskan (kembali) input-input dan output/hasil-hasilnya berdasarkan rekomendasi pada laporan MTR ini. MTR merekomendasikan untuk tidak menyusun laporan Pembentukan lainnya, tetapi mengembangkan suatu rencana kerja yang konkrit dan dapat dilaksanakan untuk tiga tahun ke depan. Proses transisi akan difinalisasi pada tanggal 1 Maret 2012. Unsur-unsur utama dari proses transisi ini dan juga kegiatan-kegiatan utama yang akan dilakukan pada periode 2012-2014 telah dirangkum pada bab enam. 30. Harus ditekankan bahwa penyusunan Kerangka Hasil USDP (sebelumnya disebut kerangka pencatatan) membutuhkan prioritas tertinggi yang ada dari keseluruhan tim PPSP-USDP. Jika tidak diberikan prioritas yang paling tinggi, terdapat risiko-risiko bahwa USDP akan sekali lagi terus terfokus kepada kegiatan dan output yang berjumlah banyak tanpa prioritas yang jelas (seperti di masa lalu), dan bukan kepada hasil-hasil.

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69


70


71


72


List of Completed USDP Reports and Documents

ANNEX 3


Annex 3 List of Completed USDP Reports and Documents Urban Sanitation Development Program Number

Issued

Report Title

Author

USDP-R-PMU-10001

April 2010

Inception Report

USDP Management and Coordinators

USDP-R-PMU-10002

April 2010

Quarterly Progress Report 1


USDP-R-PIU.T-10003

June 2010

Required additional Procedures and Guidelines related to implementation of Sanitation Development

Jan Kraaij

USDP-R-PMU-10004

August 2010



USDP-R-PIU.T-10005

June 2010

Laporan Overview SSK dan Identifikasi Kebutuhan Studi Lanjutan Sektor Sanitasi di 13 kota, yaitu: Jambi, Payakumbuh, Blitar, Banjarmasin, Batu, Pekalongan, Pekanbaru, Tegal, Banda Aceh, Kota Bukittinggi, Kota Denpasar, Kota Surakarta dan Kota Kediri

Team 45

USDP-R-PIU.T-10006

June 2010

Tabulasi Overview Strategi Sanitasi Kota_13 Kota (Juni 2010)

Team 45

USDP-R-PIU.T-10007

April 2010

Laporan Kunjungan Lapangan Dalam Rangka Penyusunan Memorandum Program_Pekalongan_Kediri_Blitar (bulan April 2010)

Team 45

USDP-R-PIU.T-10008

April 2010

Laporan Kunjungan Kota Pendahuluan Dalam Rangka Pengenalan USDP & Memorandum Program Sektor Sanitasi_Kota Pekalongan

Team 45

USDP-R-PIU.T-10009

April 2010

Laporan Kunjungan Kota Pendahuluan Dalam Rangka Pengenalan USDP & Memorandum Program (DRAFT) Sektor Sanitasi_Kota Blitar

Team 45

USDP-R-PIU.T-10010

April 2010

Laporan Kunjungan Kota Pendahuluan Dalam Rangka Pengenalan USDP & Memorandum Program (DRAFT) Sektor Sanitasi_Kota Kediri

Team 45

USDP-R-PIU.T-10011

Outline dan Format Isian Memorandum Program

USDP-R-PIU.T-10012

April 2010

Ringkasan Eksekutif Laporan Kunjungan Lapangan Dalam Rangka Penyusunan Memorandum Program_Pekalongan_Kediri_Blitar (bulan April 2010)

Team 45

USDP-R-PIU.T-10013

30 July 2010

Laporan Review Strategi Sanitasi Kota (SSK)_13 Kota

Team 45

USDP-R-PIU.T-10014

May 2010

Proceeding City Sanitation Summit VII-Bukittinggi


USDP-R-PIU.T-10015

March 2010

Proceeding Rakernas Peran Provinsi


USDP-R-PIU.T-10016

April 2010

Proceeding Lokakarya Nasional – Penjaringan Minat Kab/Kota Peserta Program PPSP


USDP-R-PIU.T-10017

4 August 2010

Pedoman Penyiapan Kelembagaan dan Indikasi Kegiatan Program Percepatan Pembangunan Sanitasi Permukiman Daerah

Team PPSP

USDP-R-PMU-10018

15 October 2010



USDP-R- USDP-R-PIU.T-10019

October 2010

Draft Program Memorandum Preparation

Team 45

73


Urban Sanitation Development Program Number

Issued

Report Title

USDP-R-PMU-10020

October 2010

Draft Manual Pengelolaan Program Percepatan Pembangunan Sanitasi Permukiman (PPSP)

USDP-R-PIU.I-10021

November 2010

Draft Laporan Penilaian Kebutuhan Pelatihan (Training Needs Assessment) dan Usulan Program Pelatihan

USDP-R-PIU.T-10022

December 2010

Draft Program Memorandum

Team 45

USDP-R-PIU.T-10023

November 2010

Konsolidasi Data Usulan Program Kegiatan Hasil Road Show MP

Team 45

USDP-R-PIU.T-10024

November 2010

Outline Draft Memorandum Program Sektor Sanitasi

Team 45

USDP-R-PIU.T-10025

December 2010

Laporan Hasil Kunjungan Lapangan Penyiapan Penyusunan MP PPSP_periode Nov-Dec'10

Team 45

USDP-R-PIU.T-10026

December 2010

Draft Framework TOR KMP

Team 45

USDP-R-PIU.T-10027

December 2010

Rekapitulasi Program Kegiatan Studi dan Desain Tahun Anggaran 2011

Team 45

USDP-R-PIU.T-10028

December 2010

Rekapitulasi Program Kegiatan Studi dan Desain Tahun Anggaran 2011 - 2014

Team 45


USDP Management and Coordinators USDP Management and Coordinators

USDP-R-PMU-10029

Author

USDP-R-PMU-10030

January 2011

Annual Report 2011

USDP-R-PIU.I-10031

February 2011

Draft TOR INDII: Support to Provincial Pokjas

USDP-R-PIU.T-10032

TOR KMW

Team 3

USDP-R-PIU.T-10033

Laporan Review 17 Buku Putih

Team 3

(The Assessment of 17 Draft BP) USDP-R-PIU.T-10034 USDP-R-PIU.T-10035

Laporan Observasi Interim Penyusunan SSK tahun 2010 August 2010

USDP-R-PIU.T-10036

Pendampingan

Team 3

Panduan Praktis Manual EHRA

Team 3

Draft Kerangka Acuan Kerja (KAK)

Team 3

Bantuan Teknis Konsultan Fasilitas EHRA Draft Terms of Reference for the Provision of Technical Assistant by Environmental-Health RiskAssessment Facilitation Consultant. USDP-R-PIU.T-10037

Panduan Aspek Keuangan dalam Penyusunan MP

USDP-R-PMU-10038

Quarterly Progress Report 5 (1 quarterly of 2011)

USDP-R-PIU.AE-10039

Guidelines CMSS

Christine Sijbesma

st

USDP-R-PMU-10040

May 2011

Annual Report 2010

USDP Management and Coordinatos

USDP-R-PMU-10041

June 2011



USDP-R-PMU-10042

October 2011



USDP-R-PIU.I-10043

Still editing

Dokumentasi Proses Pelatihan CF PF Bekasi

USDP-R- PIU.I-10044

Still editing

Dokumentasi Proses Pelatihan Manajemen Wilayah (KMW)

Konsultan

74


Urban Sanitation Development Program Number

Issued

Report Title

Author

USDP-R- PIU.I-10045

Still editing

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75

Urban Sanitation Development Program Quarterly Progress Report No. 08, October-December 2011

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