KATA PENGANTAR Tipe transaksi dasar adalah:

PT. Zahir Internasional

Zahir Accounting Versi 5.1

KATA PENGANTAR Membuat Laporan Keuangan dapat digunakan dengan manual atau menggunakan komputerisasi, Sistem komputerisasi ini sudah lebih dari 25 tahun yang lalu sudah ada. Pembuatan Laporan Keuangan dengan menggunakan komputerisasi mempunyai kelebihan dalam segi pengontrolan karena semua informasi dapat secara integreted di dapatkan. Dengan Sistem Komputerisasi memungkinkan perusahaan melakukan operasi penyelenggaraan arsip dan catatan yang up to date, dan mencerminkan aktivitas organisasi.Transaksi akuntansi merupakan transaksi pertukaran yang mempunyai nilai ekonomis. Tipe transaksi dasar adalah: 1. Penjualan produk atau jasa. 2. Pembelian bahan baku, barang dagangan, jasa, dan aset tetap dari suplier. 3. Penerimaan kas. 4. Pengeluaran kas kepada suplier. 5. Pengeluaran kas gaji karyawan. Sebagai pengolah transaksi, sistem informasi akuntansi berperan mengatur dan mengoperasionalkan semua aktivitas transaksi perusahaan. Zahir Accounting adalah program/software akuntansi keuangan yang sangat mudah digunakan, penuh inovasi, dan serba otomatis yang dirancang untuk kebutuhan usaha kecil dan menengah di Indonesia. Selain mempermudah pembukuan, dimana seluruh jurnal akuntansi dan laporan keuangan dibuat secara otomatis tanpa perlu mengerti teori akuntansi yang mendalam, Zahir Accounting juga akan mempermudah Anda dalam mengambil keputusan bisnis, karena dilengkapi berbagai analisa laporan keuangan perusahaan, seperti analisa rasio, break even point analysis, berbagai grafik dan laporan interaktif yang menarik dan terintegrasi. Aplikasi ini dibangun dengan konsep bahwa akuntansi keuangan adalah mudah dan menggunakan aplikasi akuntansi keuangan adalah sebuah pengalaman yang menyenangkan, bahkan oleh pengguna yang baru mulai mempelajari komputer dan akuntansi. Zahir Accounting sampai dengan saat ini mengeluarkan 9 macam produk yang beredar di pasaran dengan varian harga mulai dari 1 juta rupiah sampai dengan 15 juta rupiah. Dengan segala kelebihannya, Zahir Accounting Software lebih tepat disebut ‘business management software’ daripada software akuntansi, yang umumnya hanya berfungsi untuk mencatat jurnal transaksi, membuat laporan laba rugi dan laporan neraca, yang hanya mudah digunakan oleh mereka yang mengerti teori akuntansi. Zahir Accounting adalah software accounting Indonesia terbaik yang mampu meberikan solusi management business bagi para pebisnis. Zahir Accounting dibuat pertama kali pada tahun 1996 dengan versi 1.0 dan pada tahun 1997, mulai dikembangkan versi 2.0 dan mulai dipasarkan pada tahun 1999. Hingga saat ini Zahir Accounting sudah berada di versi 5.1 dan berhasil menkoleksi lebih dari 8.000 pelanggan dari berbagai jenis dan skala bisnis. Dengan kurun waktu yang dapat dibilang matang Zahir Accounting telah mendapatkan hati didalam masyarakat dan para pemerhati produk IT di Indonesia. i



Penghargaan yang pernah diterima Zahir Accounting : • Merit Award untuk kategori Business Application pada Asia Pasific ICT Award Indonesia (Apicta – Indonesia) 2002 • Winner untuk kategori Business Application – Finance, pada pada Asia Pasific ICT Award Indonesia (Apicta – Indonesia) 2003 • Best of the Best Winner dari seluruh kategori, pada pada Asia Pasific ICT Award Indonesia (Apicta – Indonesia) 2003 • Indonesia ICT Award 2003 dari Presiden Republik Indonesia, Ibu Megawati Soekarnoputri • Winner untuk kategori Business Application – Finance, pada pada Asia Pasific ICT Award Indonesia (Apicta – Indonesia) 2004 • PT Zahir Internasional Terpilih Sebagai Best Enterprise 50 Majalah SWA – 2006 • PT.Zahir Internasional terpilih sebagai Juara 1 Teknopreneur Award Penghargaan terhadap perusahaan teknologi lokal dengan inovasi terbaik – 2008.

Buku ini ditujukan untuk pengguna Zahir Accounting agar lebih mudah menggunakan program Zahir Accounting. Buku Panduan ini dibuat dalam beberapa bab dengan tiap bab membahas suatu modul tertentu dan dilengkapi dengan contoh kasus dan laporan yang dihasilkan. Pada buku ini dapat mempelajari bagaimana cara mempersiapkan data, cara menginput transaksi – transaksi dan melihat laporannya. Diharapkan setelah membaca buku ini pelanggan Zahir dapat lebih jelas mengetahui logika Zahir Accounting sehingga system bisnis yang ada diperusahaan dapat dikontrol dengan baik.

Jakarta, Juni 2009

PT Zahir Internasional

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Hak Cipta

Buku Panduan penggunaan Zahir Accounting Versi 5.1 ini adalah hak cipta dari PT Zahir Internasional. Cetakan Pertama, Mei 2006. Zahir Accounting Versi 5.1, baik nama, logo dan desain kemasan adalah merek dagang dari PT Zahir Internasional. Merek produk dari produk lain yang disebut dalam buku ini adalah merek dagang dan hak cipta dari perusahaan sendiri.

Pelayanan Purna Jual

Apabila Anda menemui kesulitan dalam mempelajari buku ini atau ada permasalahan baik cara input, data atau program, silakan hubungi Kami di : PT Zahir Internasional Website : www.zahiraccounting.com Alamat Email : - Penjualan : [email protected] - Bantuan dan Support : [email protected] - Billing : [email protected] - Registrasi : [email protected]

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DAFTAR ISI Halaman Kata Pengantar.....................................................................................................................i Daftar Isi...............................................................................................................................iv

BAB I BAB II

Pendahuluan.........................................................................................................................1

BAB III

Pengenalan Antar Muka 3.1 Menu Utama.........................................................................................................44 3.2 Modul Program.....................................................................................................47 3.2.1 Menu Data Data...................................................................................................50 3.2.2 Menu Buku Besar.................................................................................................53 3.2.3 Menu Penjualan...................................................................................................55 3.2.4 Menu Pembelian..................................................................................................59 3.2.5 Menu Kas dan Bank..............................................................................................62 3.2.6 Menu Persediaan.................................................................................................64 3.2.7 Menu Laporan......................................................................................................68 3.3 Form Daftar..........................................................................................................70 3.4 Form Entri Data...................................................................................................73

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Bagaimana Memulai Zahir 2.1 Instalasi Program...................................................................................................2 2.1.1 Instalasi dari CD...................................................................................................... 2 2.1.2 Instalasi Multi User.................................................................................................2 2.2 Menjalankan Program............................................................................................3 2.3 Registrasi Zahir Accounting.................................................................................4 2.3.1 Registrasi.................................................................................................4 2.3.2 Instalasi Dongle......................................................................................................5 2.3.3 Registrasi Versi Dongle..........................................................................................7 2.3.4 Registrasi Via SMS................................................................................................9 2.3.5 Registrasi Online..................................................................................................10 2.3.6 Registrasi Via Website..........................................................................................15 2.3.7 Registrasi Online..................................................................................................19 2.3.8 Registrasi Versi Non Dongle.................................................................................21 2.4. Menu Utama Zahir Accounting............................................................................22 2.5 Membuat dan Membuka Data............................................................................24 2.5.1 Membuat Data Keuangan Baru..........................................................................24 2.5.2 Membuka Data Keuangan..................................................................................35 2.5.3 Membackup Data Keuangan...............................................................................39 2.5.4 Membuka File Backup.........................................................................................41


3.5 3.6 3.6.1 3.6.2


Form Transaksi.....................................................................................................75 Menu Program......................................................................................................80 File.......................................................................................................................81 Membuat Data Baru.............................................................................................82 Membuka Data.....................................................................................................82 Tutup Data dan Tampilkan Menu Utama.............................................................82 Kalkulator.................................................................................................83 Alat Bantu.............................................................................................................83 Memeriksa dan Memperbaiki Data.....................................................................86 SQL Script Executive...........................................................................................87 Hitung Ulang Saldo Akhir Persediaan...................................................................88 Hitung Ulang Saldo Akhir Akun...........................................................................89 Reset Nomor Index..............................................................................................90 Cek Jurnal Tidak Balans.......................................................................................91 Cek Mutasi Transaksi..........................................................................................93 Cek Integritas Transaksi.......................................................................................95 Verifikasi Data Hasil Import Dari Ver. 3.0.............................................................96 Password.................................................................................................97 Langkah Membuat Password Baru...................................................................98 Mengganti Password..........................................................................................107 Modifikasi Password...........................................................................................110 Menghapus Password........................................................................................114 Setup Informasi Perusahaan..............................................................................116 Backup Data.......................................................................................................120 Membuka File Backup.......................................................................................120 Import.........................................................................................................120 Import Data Dari Zahir Ver 5.0..........................................................................122 Import Data Dari File Lainnya............................................................................124 Setting................................................................................................................134 Klasifikasi Akun..................................................................................................135 Akun Penting......................................................................................................144 Saldo Awal.........................................................................................................156 Saldo Awal Akun................................................................................................158 Mengisi saldo awal piutang usaha....................................................................160 Mengisi saldo awal hutang usaha.....................................................................164 Saldo Awal Persediaan......................................................................................167 Point of Sales.....................................................................................................170 Setup Staff Kasir................................................................................................171 Sistem Pembayaran...........................................................................................172 Bahasa...............................................................................................................175 Setup Program...................................................................................................175 v


3.6.3 3.6.4 3.6.5 3.7 3.7.1 3.7.2 vi


Setelan Umum....................................................................................................176 Desain Tampilan.................................................................................................178 Setelan Regional................................................................................................179 Faktur dan Pajak................................................................................................181 Analisa Rasio......................................................................................................182 Sinkronisasi Cabang..........................................................................................183 Setup Data.........................................................................................................186 Data Rekening....................................................................................................186 Data Produk.......................................................................................................187 Setelan Transaksi...............................................................................................189 Nomor Referensi................................................................................................189 Transaksi Pada Umumnya................................................................................192 Transaksi Penjualan..........................................................................................195 Transaksi Pembelian..........................................................................................197 Penjualan dan Pembelian...................................................................................198 Transaksi Persediaan........................................................................................200 Transaksi Kas Jurnal Umum..............................................................................201 Tutup Buku.........................................................................................................202 Tutup Buku Akhir Bulan....................................................................................203 Tutup Buku Akhir Tahun.....................................................................................206 Sinkronisasi Data...............................................................................................208 Export Data........................................................................................................209 Import Data........................................................................................................213 Laporan Sinkronisasi..........................................................................................214 Revaluasi Valuta Asing.......................................................................................215 Window...............................................................................................................221 Petunjuk.....................................................................................................221 Mouse dan Keyboard.........................................................................................222 Tombol Bergambar Mouse.................................................................................222 Pencarian Data..................................................................................................223 Tombol Kalender.................................................................................................224 Tombol Segitiga Merah.......................................................................................224 Pilih Akun...........................................................................................................226 Data - Data, Transaksi dan Laporan......................................................................227 Master Data.......................................................................................................227 Form Daftar Data-Data......................................................................................227 Daftar Rekening.................................................................................................228 Daftar Barang.....................................................................................................231 Daftar Nama Alamat..........................................................................................234 Daftar Satuan Pengukuran................................................................................236 Daftar Proyek.....................................................................................................238


BAB IV


Daftar Harta Tetap..............................................................................................240 Daftar Pajak........................................................................................................242 Daftar Mata Uang...............................................................................................244 Daftar Komisi Penjualan....................................................................................246 Daftar Klasifikasi Nama Alamat.........................................................................248 Daftar Kelompok Barang...................................................................................250 Daftar Departemen.............................................................................................252 Daftar Gudang....................................................................................................253 Daftar Biaya-Biaya Lain......................................................................................255 Daftar Kelompok Harta Tetap.............................................................................256 Daftar Tabel Penyusutan....................................................................................258 Daftar Fase Proyek............................................................................................259 Daftar Kode Biaya..............................................................................................261 Daftar Status Proyek...........................................................................................262 Daftar Term of Sales...........................................................................................264 Daftar Term of Payment......................................................................................265 Daftar Catatan Faktur.........................................................................................266 Daftar Catatan Retur..........................................................................................268

Form Entri Master Data 4.1 Data Nama dan Alamat......................................................................................270 4.2 Data Rekening Perkiraan..................................................................................276 4.3 Data Barang - Persediaan...................................................................................280 4.4 Data Satuan Pengukuran..................................................................................291 4.5 Konversi Unit......................................................................................................293 4.6 Data Proyek........................................................................................................295 4.7 Harta Tetap (Fixed Asset)....................................................................................298 4.8 Data Pajak..........................................................................................................300 4.9 Data Mata Uang..................................................................................................302 4.10 Data Golongan Untuk Komisi Penjualan............................................................304 4.11 Data Klasifikasi Alamat...................................................................................... 305 4.12 Data Kelompok Barang......................................................................................306 4.13 Data Departemen...............................................................................................308 4.14 Data Gudang.......................................................................................................310 4.15 Data Biaya - Biaya Lain.....................................................................................311 4.16 Data Kelompok Harta Tetap...............................................................................313 4.17 Data Tabel Penyusutan......................................................................................315 4.18 Data Fase Proyek..............................................................................................316 4.19 Data Kode Biaya................................................................................................317 4.20 Data Status Proyek...........................................................................................318 4.21 Data Term of Sales.............................................................................................319 vii



4.22 4.23 4.24

BAB V

Transaksi 5.1 Transaksi Jurnal Umum......................................................................................323 5.2 Transaksi Penjualan...........................................................................................328 5.2.1 Penawaran Harga...............................................................................................328 5.2.2 Sales Order.........................................................................................................333 5.2.3 Penjualan (Sederhana).......................................................................................338 5.2.4 Penjualan (Kompleks).........................................................................................345 5.2.5 Retur Penjualan.................................................................................................353 5.2.6 Daftar Piutang Usaha.........................................................................................359 5.2.7 Pembayaran Piutang Usaha..............................................................................363 5.2.8 Pengembalian Kelebihan Pembayaran.............................................................367 5.2.9 Verifikasi Penghapusan Piutang Usaha.............................................................373 5.2.10 Faktur Penjualan................................................................................................375 5.3 Transaksi Pembelian..........................................................................................376 5.3.1 Permintaan Barang............................................................................................376 5.3.2 Permintaan Penawaran Harga..........................................................................381 5.3.3 Purchase Order..................................................................................................386 5.3.4 Pembelian (Sederhana).....................................................................................391 5.3.5 Pembelian (Kompleks).......................................................................................400 5.3.6 Retur Pembelian................................................................................................419 5.3.7 Daftar Hutang Usaha.........................................................................................425 5.3.8 Pembayaran Hutang Usaha...............................................................................428 5.3.9 Pengembalian Kelebihan Pembayaran.............................................................432 5.3.10 Verifikasi Penghapusan Hutang Usaha.............................................................439 5.3.11 Faktur Pembayaran Hutang Usaha..................................................................440 5.4 Transaksi Persediaan.........................................................................................442 5.4.1 Penyesuaian Persediaan...................................................................................442 5.4.2 Pemindahan Barang...........................................................................................446 5.4.3 Transfer Barang Antar Gudang..........................................................................450 5.4.4 Stock Opname....................................................................................................454 5.4.5 Perakitan................................................................................................456 5.4.6 Penerimaan Barang Konsinyasi........................................................................460 5.4.7 Retur Barang Konsinyasi...................................................................................465 5.4.8 Penentuan Harga Jual........................................................................................470 5.4.9 Manajemen Persediaan......................................................................................474 5.5 Transaksi Kas dan Bank....................................................................................479 5.5.1 Transfer Kas.......................................................................................................479

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Data Term of Payment........................................................................................320 Data Catatan atas Faktur...................................................................................321 Data Catatan atas Retur.....................................................................................322


5.5.2 5.5.3 5.5.4 5.6 5.6.1 5.6.2 5.6.3 5.7 5.7.1 5.7.2 5.7.3 5.8 5.9 5.9.1 5.10


Kas Masuk..........................................................................................................481 Kas Keluar..........................................................................................................487 Rekonsiliasi Bank...............................................................................................493 Faktur.................................................................................................496 Faktur Penjualan................................................................................................497 Desain Faktur Sederhana...................................................................................498 Preview Faktur Sederhana.................................................................................500 Laporan..............................................................................................................501 Contoh Laporan..................................................................................................501 Desain Laporan..................................................................................................502 Koleksi Laporan Keuangan................................................................................503 Grafik dan Analisa...............................................................................................512 Reminder..............................................................................................514 Rekomendasi Pembelian Opsi Pemasok.........................................................515 Kalender.............................................................................................520

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KATA PENGANTAR Tipe transaksi dasar adalah:

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