Optimize P2P-cycle: E-invoicing 26/11/2012 Pieter Gabriël
Agenda Delhaize in a nutshell What is e-invoicing E-invoicing @ Delhaize Why E-invoicing Risks and opportunities Coobra: the supplier point of view
Questions
Delhaize in a nutshell
Context
ZELLIK - Fresh - New Fresh & Meat - Grocery & HBC
NINOVE - Drinks
ZELLIK - Dentresangle (Frozen) WILLEBROEK - FORLOG
LONDERZEEL - DISOR
KEHLEN (Lux.)
More than 2,000 people work in our distribution centers 20,000 items 1,200,000 cases/day Every day 700 trucks leave our distribution centers to deliver our stores We ensure more than 1,400 deliveries a day More than 1.200.000 invoices a year
85 % of our logistics by Delhaize
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What is e-invoicing
Some definitions
Definitions 1. E-invoicing is electronic transfer of invoicing information (billing and payment) between business partners (supplier and buyer). Sending of invoice not making of invoice
2. EDI Invoice versus e-Invoice EDI Invoice: paper invoice is the legal document e-Invoice: electronic message is the legal document
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What is e-invoicing
Conditions
1. One side demat is not possible Both parties, supplier and customer, should agree if they want to start e-invoicing.
2. Interchange agreement between both parties mutual agreement to use dematrialized invoices Rights and obilgations concerning the exchange of data by EDI.
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E-invoicing @ Delhaize
P2P cycle
Purchase-to-Pay Cycle Information Exchange
Supplier Purchase Order Despatch Advice Receipt Advice Invoice Payment
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E-invoicing @ Delhaize
P2P cycle
Purchase-to-Pay Cycle Information Exchange
Supplier Purchase Order Despatch Advice Receipt Advice Invoice Payment
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E-invoicing @ Delhaize
Current Status
Current Status 60% of incoming invoices:
dematerialised/paperless
85% of the electronic invoices: auto-posting
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Why e-invoicing
Result implementation e-invoicing
Realizations through e-invoicing
Increase efficiency
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Why e-invoicing
Result implementation e-invoicing
Realizations through e-invoicing
Decrease processing time of invoices: Paper invoices 5 - 25 days Electronic invoices 0 - 4 days
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Why e-invoicing
Result implementation e-invoicing
Realizations through
e-invoicing Move from transactional to addedvalue accounting Focus on controlling
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Why e-invoicing
Cost reduction Breakdown of costs outbound*
1. Draw up & prepare invoice
0,3 €
2. Send invoice
1,4 €
3. Customer Follow-ups
2,0 €
WIN-WIN situation 4. Archiving
1,0 €
5. Resend lost invoices
0,7 €
6. Manage disputes
2,5 €
7. Treasury costs
2,0 €
*Source: Billintis
total average saving of 6 € per outbound invoice
Why e-invoicing
Cost reduction
Accounts Receivables: sends Invoice
Accounts Payables: receive Invoice Supplier
Supplier
Buyer
Buyer
• • • • • • •
Draw up & Prepare Invoice Send Paper Invoice Customer Follow ups Paper archive Resend Lost Invoices Manage Disputes Treasury Costs
• • • • • •
Mail Processing Encoding of Invoice data Validation & Order Matching Payment Archiving Paper Handling Disputes
Removed
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Reduced
Why E-invoicing
The joyful message
5 reasons to implement E-invoicing 1. Costs Reduced processing costs
2. Control Standardized global processes Controlling of invoice data early in the process
3. Cash Management Improved utilization early payment discounts / optimized Days Payment Outstanding (DPO) Accelerated dispute resolution
Why E-invoicing
The joyful message
5 reasons to implement E-invoicing 4. Environmental Reduced CO2 emissions 12.000 paper invoices cost the environment 57.6 trees 14.4 tons of CO2 180.000 liters of water
5. Access Improve access to invoice content and status visibility (internal and external relation)
How e-invoicing
Solution for all suppliers
“E-invoicing is for the big boys” Supplier
B2B
Delhaize
P2P Large Suppliers
VAN AS2,..
EDI
EDI
Solution for all suppliers Service Large to Small suppliers
Message Broker
Provider EDI
Any Struct
Webportal EDI
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Why e-invoicing
WEB-EDI for suppliers with little invoice volume
Purchase-to-Pay Cycle WEB-EDI solution
WEB-tool Purchase Order
Despatch Advice
Receipt Advice
Invoice
Payment
Supplier financing 17
Learnings
Things to remind
1. Onboarding takes effort
2. Communication
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Risks and opportunities
Compliancy
Risks E-invoicing allows E-auditing
European governments prepare Eaudits VAT compliancy
Inform suppliers about the risks
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Risks and opportunities
Opportunity
E-invoicing is just starting E-invoicing is NOT a goal itself Link E-invoicing and supply Chain Financing
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ACTIVITEITEN
Veiling Belgische groenten en fruit
Coöperatieve vennootschap telers groenten en fruit Verkoop: veilklokken en bemiddeling Extra services:
Verpakkingsmateriaal Koelcapaciteit Transport Teler begeleiden (lastenboeken)
VESTIGINGEN Asse:
Hoofdzetel Centrale taken (administratie) Informaticadienst 42 koelcellen (50% ULO) 5 klokken -biogroenten-kleinverpakking-sorteerunit fruit
Kampenhout:
Meer gespecialiseerde zetel Witloof, asperges, 8 koelcellen kleine verkoopzaal met 3 klokken
Sint-Katelijne-Waver Boekhouding Geen klokken, bestelling Vooral tomaten
FEITEN EN CIJFERS
Omzet 2011: Omzet 2012: Aantal leden: Bestuur: Medewerkers: Oppervlakte:
€ 73.000.000 € 105.000.000 1.700
17 personen (allen producent) 90 10 hectare, 7 ha bebouwd
MISSIE & VISIE Missie
Beste prijs bedingen voor onze producenten
Lage kost door concentratie
Marktpositionering: niet als grootste, maar als beste
Sterk imago: producent- en klantvriendelijkheid
Visie
Commercialisatie omzet 2011 Coobra
1%
6%
1%1% 1% 1% 1%
6%
31%
1% 1% 2% 2% 2% 3% 3% 4% 3% 25%
5% Witloof
Tomaten
Aardbeien
Peren
sla divers
komkommer
Prei
Paprika
bloemkool + broccoli
Peterselie
Appelen
Asperges
Rapen
Frambozen
Courgette
Groene selder
Ajuin bussel
champignons
Bio & omsch.
Diversen
TYPE AFNEMERS Verdeling type kopers op omzet 2011 diverse 0%
Retail België 40%
Verwerkers 3%
Binnenlandse kleinhandel 4% Buitenlandse groothandel 8% Export 22% Bio 10% Binnenlandse groothandel 13%
AANVOER Aanvoer via: Internet Aanvoertoren
Product, hoeveelheid, kwaliteit,… Tracebility
KEURING Productiecontrole: Manier waarop product geproduceerd wordt
Hygiëne, arbeid en infrastructuur Lastenboeken
Externe controle (uitzicht) Interne controle (residu) Flandria
VERKOOP (1)
Binnen 12 uur na aanvoer Dagverkoop:
Maandag, woensdag, vrijdag (8u00 – 10u00): groenten Dinsdag, donderdag: fruit, witloof
VERKOOP (2)
Kloksysteem: afslagsysteem Vraag en aanbod Simultaan lokaal Thuiskoopsysteem Klaarzetten bestelling Transport
KOELING: bewaarkoeling ULO (Ultra Low Oxygen): hardfruit (kwaliteit) Witloofwortels (ingevroren) Aardbei- en frambozenplanten (verlenging seizoen)
KOELING: marktklaar product 1. 2. 3.
Bij producent Op veiling (na keuring) Op transport
WINKELPUNT Dagvers in de winkel!
EDI - Concept IT / ERP Systeem
Bedrijfsprocessen
Klanten - Delhaize - ...
Verwerking Berichten
EDI Bericht
EDI Provider
Mapping
Infrastructuur
EDI Netwerk
EDI - Infrastructuur
EDI Provider: Brain² Vereiste: Internet verbinding Hardware: Montova Gateway Installatie: ½ dag Eenvoudige Interface: 2 mappen op de server
Eenvoudige Monitorring: Via web browser
EDI - Mapping Mapping: EDI eigen taal Vertaalslag EDI bericht van/naar IT/ERP systeem
3 types van berichten Ontvangst van een bestelling: ORDER Versturen van een verzendingsnota: DESADV Versturen van een factuur: INVOIC
EDI - Bedrijfsprocessen Ontvangst van de bestelling: ORDER Automatisch verwerken ORDER bericht bij ontvangst Melding via mail aan betrokken medewerkers Raadpleegbaar in Backoffice systeem
Versturen van de verzendingsnota: DESADV Palletkaart met SSCC Scanning op de laadbrug Automatisch aanmaken DESADV bericht bij einde van de scanning
Versturen van de factuur: INVOIC Automatisch aanmaken INVOIC bericht na elke facturatie sessie
EDI - Ervaringen Gefaseerde migratie naar EDI Test fase – Real life (papier+EDI) – Dematerialisatie
Automatische antwoord Mail met verwerking DESADV of INVOIC, OK of FAIL
Geïntegreerd in de bedrijfsprocessen Vendor Portal wordt niet meer gebruikt (manueel werk) Minder fouten bij de verzending (controle tijdens scanning)
Facturen Sneller goedgekeurd en betaald
Questions?
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