Reflecting on Mobility Opening Event Marquis Building
June 16th, 2014
Welcome! in our brand-new BXL office
Agenda 18h
Welcome Steven Van Hoorebeke I CEO of SD Worx
18h15
A brief Introduction on Brussels Bruno De Lille I Secretary of State for Mobility of the Brussels-Capital Region
18h30
Mobility Budget Put into Practice Cathy Geerts I Comp & Ben Manager SD Worx
18h50
Mobility in Brussels: ça roule ! Kathelijne Verboomen I Director Reward-Tax SD Worx + Interactive Panel of Brussels-based Companies Grontmij I Brussels Airport I Elia I Mobistar I Electrabel
19h30
Networking & Reception ‘à la Bruxelloise’
Bruno De Lille Secretary of State for Mobility of the Brussels-Capital Region
June 16th, 2014
The mobility budget put into practice Cathy Geerts I Comp & Ben Manager SD Worx
June 16th, 2014
The mobility budget put into practice Keys for a successful implementation of a mobility budget •
Understanding employees’ mobility needs
•
Fit with mission / strategy of the company
•
Legal & Fiscal Analysis of all measures
•
Budget-neutral
•
Administrative manageability
•
Communication
SD Mobility Budget Findings of the Brussels project on •
Mobility
•
Employee and manager behaviour
•
Organisation of work
Will be used in a mobility exercise for the entire organisation at SD Worx.
As part of a specific situation (the relocation and the mobility issues linked therewith) SD Worx wishes to make a radical change in which the flexibility, autonomy and commitment of employees take centre stage.
Project Approach •
Selection of the location of the new office
•
Future of Work
•
SD Mobility Budget
•
Other measures
Project Approach Selection of the location of the new office •
Accessibility of the new office by public transport was a decisive element in selecting the new office location.
•
Mobility scan and detailed reachability analysis was performed by our facility department
The Marquis office is located very centrally, at 300 m from the central station and easily accessible by train, bus, metro and bike. We decided to limit the number of available parking spots and reserve these for our clients.
Project Approach Future of Work SD Worx is confident that investing in a new work organisation contributes to: •
The commitment of our employees
•
Customer satisfaction
•
The profitable growth of the company
The principles of FoW have been embedded in our company for a number of years. As part of this project they have been rolled out even further. SD Worx is committed to building a work culture based on trust, recognition and autonomy. A work organisation that draws on the individual strengths of employees.
Project Approach Future of Work Why introduce the principles of Future of Work?
Cost Reduction
Employee
•
Reduced office space
•
Work life balance
•
Fewer absences from work
•
Greater autonomy = more commitment
•
Decreased attrition
•
•
Reduction in parking and other costs linked to
Less absences from work related to burnout and stress
•
company cars
•
Increased development opportunities
•
Increased employability
Employee
Image •
Innovation
•
Sustainability
Productivity •
Commitment ↑
•
Availability
•
Flexibility
•
Boost for diversity of the population
Organisation
Community
Community •
Positive effect on mobility and the environment
•
Reduction of costs linked to absences from work
•
Increased employment
Project Approach Future of Work To facilitate the new work organisation •
SD Worx has invested in new ICT tools that facilitate the collaboration (incl. MS Lync, Yammer)
•
SD Worx adapts the design of the office in line with the principles of Activity Based Working
•
The new way of working is anchored in the company culture and in all business and HR processes
•
Management staff are supported in their changed role
Project Approach SD Mobility Budget A survey among managers and employees taught us that employees were prepared to take a different approach to organising their transport to the office and to go out to see clients in situations where FoW was not a solution on the understanding that: •
The alternative transport to the office and/or client could be organised on a budget-neutral basis (from the employees’ perspective).
•
Employees could continue to deliver a high-quality services to clients (flexibility).
•
Employees get to decide for themselves which means of transport are best suited to their own needs and situations.
Project Approach SD Mobility Budget SD Worx decided to provide all employees concerned with a mobility budget (a budget that comes on top of the budget for a company car). •
To stimulate employees to use means of transport other than the (company) car.
•
The budget was ‘charged’ onto a mobility card (www.xximo.be).
•
HR assisted all employees concerned by analysing their individual mobility profile and by advising them as to the most efficient route to work
SD Worx intends to further elaborate this mobility budget in accordance with the principles of Parliamentary Bill3309/001 (24 January 2014) tabled by Jef Van den Bergh as soon as the legal framework is put in place.
Action Plan Other measures In addition to offering employees a mobility budget: •
SD offers a financial incentive to those employees who are willing to hand in their company car.
•
SD offers a financial incentive to the teams that manage to organise their mobility even more cost-efficiently than the assumptions adopted as part of project (budget to be used for a ‘green’ team building activity.)
•
SD Worx has made available • some pool cars that will enable employees to respond to unforeseen situations. • a few office bikes and shower facilities
SD Mobility Budget put into practice Keys for a successful implementation of a mobility budget •
Understanding employees’ mobility needs
•
Fit with mission / strategy of the company
•
Legal & Fiscal Analysis of all measures
•
Budget-neutral
•
Administrative manageability
•
Communication
Mobilité à Bruxelles: ça roule! Mobiliteit in Brussel op wieltjes! Kathelijne Verboomen I Business Unit Manager Reward/Tax
Mobiliteitsproblemen voor medewerkers Naar aanleiding van mijn werksituatie
Naar aanleiding van mijn werksituatie
File met (bedrijfs)wagen
Kost privé-vervoer
Gebrek aan parking
Vervoersmiddel ifv gezin
Parkingkost
Vervoersmiddel ifv event
Bereikbaarheid openbaar vervoer
Geen parking
Grote woon-werkafstand
2e wagen enkel voor woon-werk
Privé ‘ochtend- en avondspits’
File
Gevaarlijk fietstraject
Parking
Faciliteiten (douches, omkleedruimte,D)
Extra kost openbaar vervoer naast ‘gratis bedrijfswagen’
Geen keuzemogelijkheid van mobiliteit
Capaciteit openbaar vervoer
Capaciteit openbaar vervoer
Veilig stallen vervoermiddel
Veilig stallen vervoermiddel
Mijn ecologische voetafdruk
Mijn ecologische voetafdruk
Multimodaliteit Mobiliteit op maat van de werknemer •
Combineren van verschillende vervoersmiddelen
•
Méér dan de bedrijfswagen
•
Leidt tot duurzame mobiliteit
•
Switch van leasebudget naar mobiliteitsbudget Aangevuld met budget uit valorisatie van andere benefits (eventueel niet mobiliteitgerelateerd)
In Nederland zijn er sinds enkele jaren serviceproviders op de markt die het mobiliteitsbudget als commerciëledienst aanbieden. Concreet wil dat zeggen dat deze providers de administratieve rompslomp ( verschillende contracten en facturen van diverse vervoersaanbieders) en de fiscale en loonadministratieve behandeling uit handen nemen van hun klanten. De meeste van deze providers bieden ook één mobiliteits(chip) kaart aan. Die vervangt de tankkaart voor de bedrijfswagen, de abonnementen voor het openbaar vervoer en de chipkaart voor het uitlenen van deelwagens en fietsen. Zulke bedrijven kennen bij onze noorderburen een groeiend succes 1 op 4 werkgevers wacht op ‘multiproviders’: aanbieders van een mobiliteitsbudget
Daarom lossen we het vandaag zo opN Ik krijg de mogelijkheidN = instapvrijheid om een keuze te maken uit een aanbod van mobiliteitsoplossingen samengesteld door mijn werkgever N = keuzevrijheid rekening houdend met mijn huidige behoeften N = tijdelijk
binnen het terbeschikkinggestelde budget N = budgetneutraal om een keuze te maken uit een aanbod van mobiliteitsoplossingen samengesteld door mijn werkgever N = juridische garantie
Forfaitaire situatie = forfaitair waarderen in loonlijn
Of nog beterN Het mobiliteitsbudget Wetsvoorstel Jef Van den Bergh (CD&V), ingediend 28 januari 2014 •
Omzetten van extra-legale voordelen naar MoB
•
Elke WN kiest de vervoermiddelen in functie eigen behoeften en inzichten
•
Vrijwillig
•
Doel: •
Bedrijfswagen downsizen en/of meer aan de kant zetten
•
Efficiëntere mobiliteit
Question time
Des exemples pratiques avec du résultat Praktijkvoorbeelden met resultaat Session interactive I Interactieve sessie
Of nog beterN Het mobiliteitsbudget Griet Heyvaert Director Public Affairs & CRS Electrabel
Alain Vandenplas Mobility & Intermodality Manager Brussels Airport Company
Hilde Janssens HR & Organization Director Grontmij
Karel Boussu Hospitality Manager Mobistar
Valérie Legat Environmental Expert Elia
Mobility Mobistar
Mobistar in a nutshell • • • • •
3 offices: Brussels, Ghent, Antwerp 50 shops all over the country 1797 Team Members 1500 Team members working in Brussels + 200 colleagues from other companies 1000 company cars, 28.325 kms per year •
•
Y2010: 31.400 kms per year
630 parking places available
Our main streamlinesN. • • • •
If not needed, do not come to the office If you come, think about how you come If you come by car, drive it in a eco-friendly way If you have a company car, ours are with the lowest CO2, including hybrid and electric cars -
Carpooling 16 colleagues Motors 25 colleagues Bicycles 40 to 60 colleagues Public Transport 390 colleagues Railease 65 colleagues Satellite offices 200 seats: Ghent/Charleroi and Antwerp Remote Working 200 contractual colleagues Shared cars 2 electric cars Shared bicycles 15 bicycles
Grontmij: partner in duurzame mobiliteit 29
INTERNATIONAAL
KLANT OPLOSSINGEN
KANTOREN BELGIE (9)
800 STAFF - BELGIE (100 BRUSSEL) 700: PAYROLL + 100: INLEEN ENKELE MOBILITEITSGEGEVENS
WOON - WERK
WERK - WERK
Fiets - gebruikers
10.03%
Openbaar vervoer
15,76%
Bedrijfswagen waarvan:
55%
afstand (vergoeding + duurzame mobiliteit)
4%
Combinatie openbaar vervoer
8%
Ticket online: trein i.p.v. de wagen
3396 tickets/jaar/gemiddeld
Mobiliteitsplan ‘Grontmij’ in een notendop 30
Locatiekeuze Brussel: strategische lijnen:
Klantenverschuivingen Kostenbeheersing Duurzaamheid: klanten/Grontmij Medewerkers (retentie): mobiliteit
Opmaak individuele mobiliteitsprofielen
Uitwerking duurzaam mobiliteitspakket: woon-werk + werk-werk – Openbaar vervoer; trein,tram,bus,metro, enz. – Fiets; infrastructuur, lease, poolfiets, lidmaatschappen, enz. – Combinaties met bedrijfswagen, enz.
Persoonlijk mobiliteitsadvies Communicatie corner: mobiliteitsgids, enz Change management Impact arbeidsorganisatie: – – –
IT: Lync, enz. Facility: inrichting werkplekken, enz. Arbeidsorganisatie; processen, afstandwerken, enz.
–
VAN TOEPASSING VOOR GANSE GRONTMIJ ORGANISATIE
Comment réglons-nous ces mesures? 31
Pendelfonds (Fonds flamand pour l'organisation de navettes)
Flex Income Plan
Redistribution des budgets
FTE libéré en temps pour des actions de mobilité
Transfert des coûts de leasing vers la mobilité
N.
Evolution positive avec des moyens limités 32
Enquête de satisfaction
Diminution des départs volontaires
Suivi des données concernant les déplacements
Bureau Malines (2011) → 22% mobilité durable
Bureau de Bruxelles (2013) → 53% mobilité durable
Globalement : – 15% de trajet domicile-lieu de travail durable pour Q4 2013: 25%
Mobility @Elia
17.10.2012
11 offices in Belgium • •
65% employees 35% Managment, Directors
+/- 420 lease cars +/- 350 service car for technicians
Brussels: 60 % team members, average Home – work : 39 km
17/06/2014
Se déplacer autrement
Se déplacer moins 46
Consommer moins 4
45% 78% 5% - 28 pool
12.935 hours(12m) - 137 contracts
69 steps/d.
17/06/2014
19 Non used budget + green car -> Bonus CO2
3 Flex Drive & Bike & Lease
Benzine instead of Diesel ( if less than 15,000 km/ year)
0 3 Electric 25€ more budget per month + installation recharge / cost electricity covered
01/2014 Mobility Pure Switch “Flexible”
Early stop
Hybrid Hybrid Plug-In 25€ more budget per month
35 17/06/2014
5
3
ELECTRABEL’S VISION ON SUSTAINABLE MOBILITY
Three steps integrated approach for own use and customer needs
1. Reduce travel needs
• Enhance use of Webex, tele and video conferences • Offer opportunity to work in open offices throughout Belgium and allow homework where appropriate Gdf SUEZ Tower (GST) project
2. Stimulate use of public transports and soft mobility
3. Make the residual travel needs greener
• Buildings implemented close • Low CO emissions cars 2 to public transport in car policy • Encourage walking and biking for shorter distances • Incentives for carpooling • EV shuttle services Let’s Choose
• Use alternative fuels • Electric cars: (100% or Plug-in hybrid) • Natural Gas: (CNG or LNG) Green car policy + EV pool cars
37
ELECTRABEL’S CAFETARIA PLAN: LET’S CHOOSE
Our means of transport
2010
2014
1% 1% 1%
1%
Foot
3% 1%
Bike
18%
30% 67%
77%
Moto Cars Public transport
Average work-home distance = 34 km 38
LET’S CHOOSE PLAN: RIGHT TO USE PARKING PLACE CAN BE EXCHANGED AGAINST SEVERAL ADVANTAGES, SUCH AS:
Parking tickets
Villo Season ticket
Public Transport season ticket
Car rental cheques
1st Class Train season ticket
Pliable bike
Rail Pass
Standard bike
Railease
Electrical bike
Sick child assistance
Electrical scooter
Extralegal family allowances
Solidarity balance
Cambio
IT Material
39
OBJECTIVES REACHED AND BEYOND
2010 • 6 sites disseminated in Brussels • 30/70 % public transports vs cars • Habits/ behavior = car + parking embedded in the culture Less km ridden by car • Average > 31.000 km/year
2014 • 2 sites (one near train station) • 80/20% public transports vs cars • Multi-modal mobility use Less km ridden by car • Average = 28.500 km/year in 2013. A reduced CO2 footprint for our mobility • Reduction by 14% since 2010 (whole of Electrabel)
Choices made by colleagues over years are stable, illustrating satisfaction and well-being.
Key success factors • • •
Momentum & Location (close to North Station) Launching process is essential : after that behavior doesn’t change a lot. Communication and ‘light ‘administration are critical. 40
Mobiliteit @ Brussels Airport vandaag
300
20.000
180
1000
Gemiddeld /dag
150
41
Mobiliteit vandaag @ Brussels Airport: modal split
Passagiers
Luchthavengemeenscha p 42
Projectie van de evolutie van de infrastructuur
43
Les challenges les plus grands, les difficultés et les succès Grootste uitdagingen, moeilijkheden en successen
La problématique spécifique centre de Bruxelles >< la périphérie est Specifieke problematiek centrum Brussel >< de oostrand
Appel aux nouveaux gouvernements Oproep aan de nieuwe regeringen
Agenda 18h
Welcome Steven Van Hoorebeke I CEO of SD Worx
18h15
A brief Introduction on Brussels Bruno De Lille I Secretary of State for Mobility of the Brussels-Capital Region
18h30
Mobility Budget Put into Practice Cathy Geerts I Comp & Ben Manager SD Worx
18h50
Mobility in Brussels: ça roule ! Kathelijne Verboomen I Director Reward-Tax SD Worx + Interactive Panel of Brussels-based Companies Grontmij I Brussels Airport I Elia I Mobistar I Electrabel
19h30
Networking & Reception ‘à la Bruxelloise’
Who will win our mobility prizes?
June 16th, 2014
Who will win our mobility prizes?
Lexus will invite 2 other winners to drive around in a Lexus Hybrid for a whole weekend
2 winners and their partners will get to ride the latest Oxford E-bikes for a week
Thank you for being here! Enjoy the reception ‘à la Bruxelloise’
