PT. Mitra Ma n d iri In fo rm a tik a – MMI Jl. Te b e t Ra ya 1 1 B Ja k a rta Ph . 0 2 1 8 3 5 7 3 8 5 – Fa x. 0 2 1 8 3 5 7 3 8 4 We b Site : w w w .m m i-p t.c o .id Em a il : p ro m is e @ m m i-p t.c o .id
SCM & e-Procurement Implementation
Presentation Objectives ProMISE Presentation
Who We Are Today Business Issues Supply Chain Management (SCM) Overview ProMISE Overview Benefits
Who We Are … Company Profile - MMI
HISTORY The legacy of MMI began in 1992, when it started off as Software Development Company whose main business was in the Telecommunication Industry. Having achieved significant success in that area after just a few short years, the company further spread its wings to the Public Sector, Utilities Industry Solution & Cross Industry Solution. Its continued success is apparent when in 1996, MMI was appointed as an IBM Business Partner in Indonesia, and received an achievement award for it just year latter. Recently MMI has become one of IBM Premier Partner Today, MMI provides not only Software to the clients, but all IT related matters, including but not limited to Server, Storage, Networking and Consulting Services. It offers Total IT Solution both in Outright Purchase, Fixed Term Rental and BOT basis.
VISION To be a leader in the provision of Total IT Solution
MISSION Continuously provide the best Total IT Solution by always understanding Client’s requirements and delivering best quality products and services, to maximize Client’s satisfaction
The People MMI’s team consists of qualified managers, more than 20 specialist and professionals with years of IT experience, who will be provide the highest possible customer satisfaction
Today Business Issues
Increasing ProfitSaving for Money Time
Control, Fairness, Transparency
Secure Information and standardization
How to Increase Profit
• Increas e product awarenes s • Develop / enhance new products /s ervices • Accelerate g o-to-market
• P rune inefficient proces s es • Reduce inventory cos t • Reduce cos t of procurement • Improve as s et utilization and productivity
Control, Fairness and Transparency
• U s e r c a n c o n t ro l t h e ir re qu e s t a n d m o n it o r t h e a ppro v a l w o rkflo w • Ma n a g e r c a n c o n t ro l t h e pro c e s s
• Ma k e s u re e v e ry b o dy h a v e t h e s a m e t re a t m e n t • F a irn e s s fo r in t e rn a l a n d e x t e rn a l
C le a r pro c e du re s
P e o ple c a n m o n it o r th e pro c e s s
B e t te r C o n tro l
R e du c e Ma v e ric k B u y in g
Secure Information and Standardization
• P a pe r b a s e d pro c e s s c re a t e la c k o f c o n t ro l a n d s e c u rit y
Every User can create their own standard
A v o id diffe re n t pric in g s ta n da rd fo r t h e s a m e pro du c t s A v o id diffe re n t n a m e fo r th e s a m e pro du c t
Today’s Supply Chain Management Realities
Po o r v is ib ility fo r c o n tro llin g c o rp o ra te s p e n d in g In e ffic ie n t, tra d itio n a lly p a p e rb a s e d p ro c u re m e n t p ro c e s s e s
Ma v e ric k b u yin g
Supply Chain Management as a Solution
• G iv in g S o lu tio n fo r S a v in g T im e a n d Mo n e y • F a irn e s s • T ra n s pa re n c y • B e tte r C o n tro l • G iv in g S e c u rity a n d S ta n da rd In fo rm a tio n
SCM Benefits S C M A dv a n t a g e s SCMe m p o w e rs a g g re g a te d c ro s s -e n te rp ris e s p e n d in g , w h ic h c a n re s u lt in lo w e r p ric e th ro u g h h ig h e r-v o lu m e p u rc h a s in g .
S a v in g P ro c e s s
SCMm a k e s it e a s ie r fo r yo ur b u s in e s s to in c re a s e e ffic ie n c yc o n tro l a n d w o rk w ith p re fe rre d s u p p lie rs .
In c re a s e d c o n t ro l G lo b a l a c c e s s
SCMm in im ize s m a v e ric k p u rc h a s in g b y p ro v id in g a c o n s is te n t m e th o d to h a n d le a ll p u rc h a s in g n e e d s SCMp ro v id e s a c c e s s to a g lo b a l s u p p lie r b a s e , w h ic h a llo w s yo u to w o rk w ith s u p p lie rs w h o b e tte r fit yo u r n e e d s a n d re d u c e m a te ria l c o s ts b y s tre n g th e n in g e xis tin g s u p p lie r re la tio n s h ip s
SCM Benefits S C M A dv a n t a g e s T ra n s p a re n c y
SCMm a k e s th e p ro c e s s tra n s p a re n t to e v e ry us e r a n d v e n d o rs . Us e rs a n d Ve n d o rs c a n m o n ito r th e p ro c e s s a n d re v ie w th e re s u lt c le a rly
F a irn e s s
Ev e ry p a rtie s / v e n d o r w h o h a v e th e q ua lific a tio n w ill h a v e th e s a m e o p p o rtu n ity to p a rtic ip a te in th e p ro c e s s
A c c o u n t a b ilit y & R e s po n s ib ility L o c a l S u ppo rt
SCM fo rc e s th e u s e r to fo llo w th e ir o w n ro le s a n d re s p o n s ib ilitie s in th e p ro c e s s s in c e e v e ry u s e r h a v e th e ir o w n u s e rid a n d p a s s w o rd Su p p o rt 2 la n g u a g e – Ba h a s a In d o n e s ia & En g lis h Fa s t a n d e a s y s u p p o rt Ea s y En h a n c e m e n t & Cus to m iza tio n
SCM Component Solution for Enterprise-Wide
REPORT & MONITORING
EVALUATION ERP System, SAP, ORACLE Finance BUDGET & PLANNING
INVENTORY
PURCHASE REQUISITION
AUCTION
Procurement PROCUREMENT PROCESS System
FULFILLMENT
TOOLS
CATALOG
MATERIAL EXCHANGE
BIDDING
VENDOR PERFORMANCE MONITORING
CATALOG REGISTER
VENDOR REGISTER
Material / Inventory Application
CONTRACT MANAGEMENT
PORTAL
USER
VENDOR e-MARKET PLACE
Current e-Proc Implementation End-to-End Solutions
e-Proc as electronic announcement e-Proc as negotiation tools (using e-auction) e-Proc as complete electronic procurement process e-Proc as complete solution integrated within SCM
ProMISE OVERVIEW End-to-End Solutions
Procurement and SCM Modules on Web Most Excellent products with Best Price Implement Good Corporate Governance Save Time and Money Easy to Use
CUSTOMERS PT. PLN
- Indonesian power company
Since 2005, Around 12 Jakarta Local Since 2004, Around 30 Business Unit, Government, Business Unit, 150 users and 1800 270 users and 2000 users and 8000 vendors 120 vendors vendors
PT. Asuransi Kesehatan PT. Jakarta Propertindo
ACHIEVEMENT Winner Business Process Management Indonesia ICT Award 2007
Testimonies Some of our Customers
“Selama ini unit pengadaan / logistik banyak mendapatkan image yg tidak baik – dengan eProc kami bisa mengatakan bahwa proses kami sudah transparan sehingga bisa menghapus image yg tidak baik tersebut ….” Bpk Aca Sukarsyah (PT. Asuransi Jiwasraya)
“Dengan e-Proc kami dapat mempercepat proses pengadaan sekaligus menekan biaya administrasi pengadaan, Mendapatkan barang yang terbaik dengan harga termurah, Mendukung implementasi Good Corporate Governance, Pengendalian Budget lebih baik dan Meningkatkan image perusahaan …” Bp. Ir. Nurhasbi (PT. Indonesia Power)
End to end SOLUTIONS Solution for Enterprise-Wide
REPORT & MONITORING
EVALUATION
ERP System, SAP, ORACLE Finance BUDGET & PLANNING
PURCHASE REQUISITION
INVENTORY
CATALOG
MATERIAL EXCHANGE
AUCTION
BIDDING
VENDOR PERFORMANCE MONITORING
PROCUREMENT PROCESS
TOOLS CATALOG REGISTER
VENDOR REGISTER
CONTRACT MANAGEMENT
Material / Inventory Application PORTAL
USER
VENDOR e-MARKET PLACE
Procurement Module Solution for Enterprise-Wide
REPORT & MONITORING
EVALUATION
AUCTION
BIDDING
PROCUREMENT PROCESS
TOOLS CATALOG REGISTER
VENDOR REGISTER
PORTAL
USER
VENDOR
E ditio n P ro c u re m e nt – Mo du le (5 U s e rs )
Mo du la r
Add o n Mo du le
Mo du le
G ov
B id din g
A u c tio n
R e m a rk
x
S ta n d a r d x
V e n d o r re g is tra tio n
x
x
P ro c u re m e n t in itia tio n
x
x
x
x
P re -qu a lific a tio n pro c e s s
x
x
P ro c u re m e n t pro c e s s
x
x
X
V e n d o r qu o ta tio n
x
x
x
T e c h n ic a l e v a lu a tio n
x
x
x
x
A u c tio n
x
x
x
E x c l. P ric e o pe n in g & ve ndor qu o ta tio n
A w a rd e d v e n d o r & Announc e m e nt
x
x
x
x
V e n d o r Ma n a g e m e n t
x
x
x
x
P u rc h a s e R e qu e s t
x
x
x
x
C o n tra c t Ma n a g e m e n t
x
x
x
x
V e n d o r C a ta lo g
x
x
x
x
In d e p e n d e n t, , 1 0 u s e rs In d e p e n d e n t, 5 u s e rs In de pe n d e n t
U s e r U n lim ite d / S e rv e r
x
x
x
x
A d d o n pro c .
In te g ra te d w ith E m a il
x
x
x
x
A dd o n P ro c
Mu lti C u rre n c y
x
x
x
x
A dd o n P ro c
P ro du c t P a c k a g e
De pe n de n t to p ro c u re m e n t
ERP CONNECTOR – for PROCUREMENT Solution for Enterprise-Wide
ERP Application REPORT & MONITORING
PO
Purchase Order
INTERMEDIATE FILE
EVALUATION
AUCTION
PR
Initiate Bidding/ Auction
INTERMEDIATE FILE
BIDDING
PROCUREMENT PROCESS
Material Management Module
TOOLS
Catalog
Syncronize Catalog
INTERMEDIATE FILE
Data Vendor
Update data Vendor
INTERMEDIATE FILE
CATALOG REGISTER
VENDOR REGISTER
PORTAL
USER
VENDOR
Purchase Request - Module Solution for Enterprise-Wide
Inventory Application REPORT & MONITORING
EVALUATION Delivery Order
Purchase Order AUCTION
BIDDING
Procurement PROCUREMENT PROCESS Module
Initiate Purchase Requestition
TOOLS PR Approval
PR Review (Item Grouping)
CATALOG REGISTER Initiate Bidding/ Auction
Purchase Requisition Module
VENDOR REGISTER
PORTAL
USER
VENDOR
Purchase Request Module Features
Multiple levels of approval Budget checking and allocation User can monitor status of their Request Grouping request by item or vendor Provide connector to ERP application Integrated with CORE Modules
Vendor Management - Module Solution for Enterprise-Wide
REPORT & MONITORING
EVALUATION
AUCTION
Vendor Performance Evaluation
BIDDING
Vendor Selection Vendor Catalog
PROCUREMENT PROCESS
Vendor DB
TOOLS CATALOG REGISTER
VENDOR REGISTER
Vendor Maintenance [Approval, Ban, Unban, (permanent & temporary)] Reporting
PORTAL
USER
VENDOR
Vendor Performance Management Module
Vendor Management - Module Features
Vendor approval process Vendor performance Evaluation Ban & Un-ban vendor temporary or permanent Provide catalog vendor
Contract Management - Module Solution for Enterprise-Wide
VENDOR PERFORMANCE MANAGEMENT REPORT & MONITORING
EVALUATION
AUCTION
BIDDING
Procurement PROCUREMENT PROCESS Module TOOLS CATALOG REGISTER
VENDOR REGISTER
PORTAL
USER
Contract entry Contract Completion Status (milestone/ progress) Contract DB
Contract History Contract Changes (Adendum, Side agreement, Cancellation) Bond Monitoring
VENDOR
Reporting
Contract Management Modules Features
Contract Summary entry Milestone / Progress / payment recording and monitoring Tracking contract history Manage Contract Changes Monitor Bond and Early warning system for expired bond
SCM Solution
Procurement Management Information System for Enterprise
• Based on our experiences and competencies in procurement area • Complete SCM and procurement solution – not only electronic announcement or negotiation tools • Start simple with Procurement or other modules and growing with Enterprise end-to-end solution (PR, Procurement, Vendor Perf Mgmt, and Contract Mgmt)
How Easy to Implement ProMISE General Definition
Quick implementation Flexible, multi database platforms (DB2, SQL Server & Oracle) operating systems (Windows / Linux / Unix) Multi procurement process types Support government regulations & multi kind of industrial bidding types. Small win and grow later – user can implement CORE module first and expand with other modules in the future Secure, easy to use, simple and having complete module
e-Proc Benefits AUCTION Success Story (GARUDA) Summary
• Advertising
30.0% • Heavy Machinery 17.4% • Airplane Fuel 15.7% • IT Hardware 25.0% • Consultant 58.8% • Printing 17.0% C o py rig h t B U MN O n lin e 2 0 0 3
e-Proc Benefits AUCTION Success Story (Indonesia Power) - Summary Copyright Indonesia Power 2006 Unit Bisnis Pembangkitan / HPS (Rp.) Har 1
2
Harga Perolehan (Rp.) 3
Selisih Harga (2-3)
back
Keterangan
( Rp.)
(%)
4
5
6
12,253,624,709
9.67
103x Auction & 6x Bidding
Tahun 2005 T O T A L ……..
126,720,717,764
114,467,093,055
Tahun 2006 41,247,763,277
39,435,746,785
1,812,016,492
4.39
22x Auction
11,400,612,691
11,113,678,015
286,934,676
2.52
13x Bidding
62,868,159,920
57,561,298,975
5,306,860,945
8.44
33x Auction
1,340,729,992,323
1,290,229,291,010
50,500,701,313
3.77
26x Auction
21,924,906,600
21,640,047,330
284,859,270
1.30
16x Auction
Mrica
4,547,149,149
4,303,414,719
243,734,430
5.36
9x Auction & 1 Bidding
Kamojang Semarang
5,609,475,224
5,279,584,888
329,890,336
5.88
15x Auction
48,148,346,662
36,270,562,735
11,877,783,927
Saguling
3,219,132,084
2,906,359,500
312,772,584
9.72
Pemeliharaan
5,871,564,845
5,770,676,395
100,888,450
1.72
Kantor Pusat
7,324,115,638
6,116,216,998
1,207,898,640
1,541,490,605,722
1,469,513,199,335
71,977,406,387
4.67
179x Auction
11,400,612,691
11,113,678,015
286,934,676
2.52
15x Bidding
1,552,891,218,413
1,480,626,877,350
72,264,341,063
4.65
Priok Bali Suralaya *) Perak/Grati
SUB TOTAL …
T O T A L ……..
24.67
16.49
30x Auction 7x Auction 7x Auction & 1 Bidding 14x Auction
Thank You
