PTK007 COMPLIANCE ACCOUNTABILITY ON TENDER RULE AND CONTRACT EXECUTION. Balikpapan, 16 February 2016

PTK007 COMPLIANCE ACCOUNTABILITY ON TENDER RULE AND CONTRACT EXECUTION Balikpapan, 16 February 2016

TUJUAN UTAMA REVISI 2015 PTK007 (MAIN OBJECTIVE REVISION 2015)

1. Percepatan & Penyederhanaan Proses Tender Acceleration & Simplification Tender Process

2. Peningkatan Keutamaan Penggunaan Sumber Daya Dalam Negeri Improve Utilization of Local Resources

3. Penerapan Sistem Akuntabilitas Pelaku Pengadaan Barang/Jasa Implementation of Accountability for Procurement Actors

Suppliers Gathering 2016 – Balikpapan, 16 February 2016

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Penerapan Sistem Akuntabilitas Pelaku Pengadaan Barang/Jasa Implementation of Accountability for Procurement Actors


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PELAKU PENGADAAN (PROCUREMENT ACTORS) PENYEDIA BARANG/JASA (supplier/vendor/contractor)

PEJABAT BERWENANG (authorized officials)

PENGGUNA (TADM/user)

PANITIA TENDER (procurement committee)

PENGELOLA PENGADAAN (procurement division)


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Ketaatan Dalam Proses Pendaftaran Tender Compliance on Tender Registration


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DOKUMEN PENDAFTARAN (REGISTRATION DOCUMENT)

• BASIS DATA PENYEDIA BARANG/JASA (vendor’s database) Situs/website : http://proccom.total.co.id/

• EXISTING VENDOR  RENEW EXPIRED MANDATORY DOCS • NEW VENDOR  COMPLETE THE MANDATORY FORM Suppliers Gathering 2016 – Balikpapan, 16 February 2016

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PENDAFTARAN VENDOR BARU (NEW VENDOR REGISTRATION) – 1/2

MANDATORY FORM HSE Statement E-Procurement Participation Form E-Sourcing Participation Agreement Form Due Diligence Questionnaire Information Request Statement of Status of Domestic Company Rejected if one document is missing If all complete, account created & login provided Suppliers Gathering 2016 – Balikpapan, 16 February 2016

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PENDAFTARAN VENDOR BARU (NEW VENDOR REGISTRATION) – 2/2

MANDATORY INFORMATION TO UPLOAD Mandatory Form Administration (e.g. SIUP, TDP, SKT Migas) Financial (Statements & currency, Laporan Pajak/tax report) Pengalaman/Order History (Contract, PO, surat keagenan/ agency letter, etc)

Rejected if one information is missing/invalid If all complete, SKTPM Certificate will be granted Suppliers Gathering 2016 – Balikpapan, 16 February 2016

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VERIFIKASI DATA VENDOR (VENDOR DATA VERIFICATION)

WAKTU PROSES (verification lead time) If all complete : max 3 weeks If not complete : 4 weeks to 3 months If no respond/settle in 6 months : LOGIN ID blocked  non qualified vendor  vendor is no longer interested  request for new LOGIN ID will be reconsidered


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FAKTOR PENOLAKAN (REJECTION ELEMENTS)

MASA PENDAFTARAN

Pelajari isi pengumuman tender (check detail on announcement) Profile bidder (e.g. qualif. UB/UM/UK, bidang usaha/business sector) TKDN minimum yang disyaratkan (minimum local content) Tanggal mulai & durasi (commencement date & contract period) Persyaratan teknis (technical parameter) Open for any relevant question but ……


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Ketaatan Dalam Proses Kualifikasi  Penunjukan Pemenang Compliance on Qualification – Award Phase


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DISKUALIFIKASI (DISQUALIFICATION ELEMENTS) – 1/6

 MASA KUALIFIKASI Pastikan semua dokumen disampaikan (ensure all document are submitted) Statement Letter for qualification (incl. audit compliance) Tender > 10BIDR/1M$ dapat diminta surat dukungan dana 10% (may require financial support) Tidak ada hubungan istimewa (no sister companies) SKTPM yang berlaku (valid status) Pengalaman terakhir (updated experience) SKT & PQF-II yang berlaku (for UB & high risk) Ingat batas waktu (anticipate the closing time) Suppliers Gathering 2016 – Balikpapan, 16 February 2016

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DOKUMEN PENAWARAN Dokumen sesuai ITB (ensure compliance to tender rule) Tatacara Penyampaian (submission system – 1 or 2 env / stage)  pada sistem 2 env./tahap jangan memasukan data harga apapun dalam dokumen teknis (no commercial data on technical envelope)

Masa berlaku penawaran (bid and/or bid bond validity) Perhatikan aturan penalty, evaluasi teknis, evaluasi komersial (must read clauses on penalty, tech & commercial eval.)


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DOKUMEN PENAWARAN Gunakan formulir yg tersedia (only use template) Komitmen TDKN dihitung dengan professional (professional TKDN) Tandatangani surat penawaran (don’t forget to sign the letter of quotation)

Jangan memasukkan penawaran alternatif jika tidak diperbolehkan (don’t submit alternative if not allowed by ITB)

Ingat batas waktu (anticipate the closing time)


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DOKUMEN PENAWARAN JAMINAN PENAWARAN Jika angka ≠ huruf (if value figures ≠ value in words) Jika tidak bersedia memperpanjangan bid validity/bond (refuse to extend bid validity/bond)

Likuidasi bid bond jika membatalkan (withdraw bid)/post bidding


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TAHAP EVALUASI PENAWARAN Menolak verifikasi TKDN (refuse TKDN verification)

Menolak hasil koreksi aritmetik (refuse arithmetic correction)

Ketidaksesuaian nilai bid dalam angka/huruf surat penawaran dan rincian penawaran (inconsistent bid figures, between letter of quotation’s numbers/wordings and detail quotation)

Bidding tidak fair karena ada pengecualian (Un-equal/un-fair bid due to exceptions/conditional bid)

Bid < 80%OE : Menolak klarifikasi komersial (refuse clarification) Suppliers Gathering 2016 – Balikpapan, 16 February 2016

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TAHAP NEGOSIASI Nego bersamaan : Tidak menyampaikan penawaran (Simultan nego: not providing bid)  bid bond liquidated

REKOMENDASI PEMENANG Calon pemenang tidak mengganti dokumen kualifikasi yang kadaluarsa (prospective winner does not update the qualification doc in due time)


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Ketaatan Dalam Pelaksanaan Kontrak Compliance on Contract/Order Implementation


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PENERIMAAN SURAT PERINTAH KERJA (ORDER ACCEPTANCE)

ARTIKEL PTK007 (relevant article in PTK007 : Chapter XI Article 16.1) ……. wajib menerima penunjukan tersebut dalam waktu tiga hari kerja terhitung setelah tanggal surat penunjukan pemenang Tender. ….. shall accept the FOO within three working days from the date of FOO issuance

KONSEKUENSI : RED Sanction (Chapter XIV Article 5.2.4) … menolak memasok barang atau melaksanakan pekerjaan setelah ditunjuk sebagai pemenang Tender/pelaksana Kontrak ... … refuse to supply the goods or render the service after being appointed as tender winner …

Likuidasi bid bond (jika ada) (liquidate bid bond if any)


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VERIFIKASI TKDN KOMITMEN (TKDN COMMITMENT VERIFICATION)

MENGACU PADA PERATURAN ESDM (refer to ESDM no.15/2013)

Verification Result < Commitment Sanksi Administrasi & Finansial mengacu PTK007 (Administrative & Financial Sanction refer to PTK007)


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KASUS LAIN TENTANG SANKSI (OTHER CASE RELATED TO SANCTION) – 1/2

KETERLAMBATAN TIDAK FATAL (DELAY BUT IMPACT NOT CRITICAL)

YELLOW RED

BUT ACCUMMULATIVE DELAY = IMPACT CRITICAL

MATERI KEBERATAN/PROTES TIDAK VALID

RED

(CONTENT OBJECTION/PROTEST IS NOT VALID)

TERBUKTI MEMBERIKAN DOKUMEN PALSU (EVIDENCE OF FAKE DOCUMENT)

BLACK INCLUDING SKTPM DOCUMENT


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KASUS LAIN TENTANG SANKSI (OTHER CASE RELATED TO SANCTION) – 2/2

PENAWARAN < 80% OE DAN GAGAL MENYEDIAKAN BARANG/JASA BLACK (BID < 80% OE AND FAIL TO SUPPLY)

TIDAK MEMBAYAR PENALTY SETELAH 3X REMINDER (MATERIAL SUPPLY) BLOCKED LOGIN ON PROCCOM WEBSITE

(HAVING UNCOLLECTIBLE PENALTY + 3X REMINDER)

RED


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PROCUREMENT COMMITTEE IMPROVEMENT 2016


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IMPROVEMENT TARGET IN 2016 PRE-BID MEETING NEGOTIATION

CLARIFICATION IN JAKARTA OFFICE

Cost saving : Minimize Vendor’s accommodation & tickets

STRONGER NEGO CONTINUES UNDERSTAND BETTER ON COST STRUCTURE

SURVIVE .. TOGETHER Suppliers Gathering 2016 – Balikpapan, 16 February 2016

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DISCLAIMER

Materi presentasi ini disusun dengan tujuan untuk mempermudah pemahaman. Apabila terdapat keputusan yang berdampak hukum maka yang berlaku adalah materi yang tercantum pada buku pedoman Nomor PTK-007/SKKO0000/2015/S0 Buku Kesatu Revisi02 dan Buku Kedua Revisi 03.

... end of presentation Suppliers Gathering 2016 – Balikpapan, 16 February 2016

PTK007 COMPLIANCE ACCOUNTABILITY ON TENDER RULE AND CONTRACT EXECUTION. Balikpapan, 16 February 2016

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