MINUTES OF PRE-BID’S MEETING JAKARTA, 7 July 2010 at 10:00 – 11:00 hours Jakarta time Reference: RFP No 25/2010 - “Audit Service for ILO-EAST’s Implementing Partners” Closing Date for Submission of Proposals: Friday, 19th July 2010 at 17:00 Jakarta time
TO ALL INTERESTED BIDDERS Brief explanation on EAST Project Education and Skill Training for Youth Employment Project (EAST) aims at promoting decent work for youth and the elimination of child labour in Indonesia, through the provision of an integrated package of skills and education services to youth. Targets of provinces are Aceh, Maluku, North East Nusa Tengara, South Sulawesi, Papua and West Papua. In implementing the project, EAST project is working with a wide range of partners organizations (Implementing Agent / IA) in each targeted provinces and Ministry departments. This partnership will be handled through Technical Cooperation Programme (TCP) or sub-contracts. For monitoring and oversight function, EAST will conduct an audit to these Implementing Agents. The auditing facility will be conducted by local auditing company. For brief description of EAST Project please refer to Attachment 1: ILO EAST Project Summary. Purpose of the Audit Activity The purpose of audit activity is to verify and examine in detail the financial report that had been submitted by the Implementing Agent. It is audited for accuracy, completeness and fairness. The audit is to provide a way for the Implementing Agents to maintain or to improve its financial reporting to the ILO and to facilitate ILO EAST Project in monitoring and oversight the financial report
submitted. Expected Output Is the timing of the audit schedule fixed or still flexible? Timing for audit schedule (fieldwork) is flexible. However final audit report is expected to be available by end of November 2010. The third expected output to be provided by the auditor is financial report after correction / revision from auditor (Page 3 of the Solicitation Document). Please explain? The auditor is expected to submit the proposed audit adjustment or follow-up report (submitted / prepared by the Implementing Agent) of the audit finding. What kind of quality report provided by the Implementing Agent? What is estimate time required to audit one Implementing Agent? Quality of the financial report submitted by the Implementing Agent is at acceptable stage. Transaction volume of each Implementing Agent approximately 1,000 transactions, however the required time depends on the strategy implemented by the auditor.
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Scope and Methodology What audit approach is to be applied? Type of audit approach conducted is to be proposed by the audit firm. The applied approach is to meet the objective and expected output of the ILO-EAST Project. The propose audit approach is to be elaborate and explain in the Technical Proposal submitted. For other components that should comprise in the Technical Proposal, please refer to Section C.7 – Document comprising the proposal (Page 10 of the Solicitation Document). Are the Implementing Agent’s offices located in the provincial capital city? Is it difficult to access? Address of the Implementing agent? Implementing Agents are located in provincial capitals and districts, and can be accessed by means of transportations. For detail location of the Implementing Agents please refers to Attachment 2: List of Address. Are programme carried by the Implementing Agents listed is currently on progress or completed? Is the report readily available? 8 Technical Cooperation Programmes have been completed. Those are Persatuan Guru Republik Indonesia (PGRI), Korwil CC Muhammadiyah, Yayasan Matahari, Lembaga Penjamin Mutu Pendidikan (LPMP) Makassar, , Yayasan Pelangi Nusantara, Yayasan Pemberdayaan Masyarakat (YPPM) Ambon, Yayasan Nusa Bunga Abadi (Yanubadi). Other Technical Cooperation Programmes are currently on progress. Financial and Technical report are prepared by the Implementing Agent every four (4) months. All submitted report should be audited by the auditor. Where the audit should be conducted for Implementing Agents with National’s Coverage (PGRI, PPPPTK Cianjur, PPPPTK Bandung, and PPPPTK Malang)? Audit should be conducted in the head offices of each Implementing Agent. PGRI’s office is located in Jakarta, PPPPTK Cianjur’s office located in Cianjur, PPPTK Bandung in Bandung and PPPPTK Malang in Malang, East Java. Did ILO EAST have an office in each targeted province? Will the EAST staff provide support to us during the audit? ILO EAST has an office in each of the targeted province. For detail location of ILO EAST Offices please refers to Attachment 2: List of Address. Due to limited staff of ILO EAST in the field offices, only necessary support can be provided. Any finding, recommendation and other issue are to be discussed with the field staff prior to its finalization. Contents of Proposal Technical Proposal Format As indicated on the sample of Technical Proposal Format (Page 20 of the Solicitation Document), information on total price should be filled in. Please clarify? The technical part of Proposal should not contain any pricing information whatsoever on the services offered. For revised template, please refer to Attachment 3: Revised Technical Proposal Template. Price Schedule Will transportation/vehicle be provided by ILO EAST field offices? Transportation and vehicle should be arranged by the Audit firm. Price offered should include budget for transportation and other incidentals expenses.
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Will airfare cost be reimbursed at actual cost? Budget for Airfare should be included in the price proposal at lump sum cost. Total amount submitted in the Price Schedule proposal shall be the sole remuneration and include provision for any incidental expenses. Selected bidder shall not in any circumstances be entitled to any payment other than the amount written in the agreed contract. Submission of Proposal Do you require only one (1) original proposal for Technical and Price Schedule? Yes, only one original proposal is required. Please seal the Proposal in one outer and two inner envelopes. Both inner envelopes shall indicate as “Technical Proposal” and “Price Schedule”.
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ATTACHMENT 1: ILO EAST PROJECT SUMMARY
Education and Skills Training for Youth Employment in Indonesia (ILO EAST)
Project Summary
The project has a strong Gender component, actively supporting gender equality in terms of access to education and employment as well as challenging the gender division of labour. The project will be coordinated at national and provincial level by tripartite steering committees and related working groups. Further enquiries should be directed to the office of the Chief Technical Advisor at the address below:
D e c e nt W
o
rk
ld
Youth
La b our
fo r
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] The third integrated theme of the project is focused on youth (usually aged 15 to 18 years) attending upper secondary schools. It promotes preparation for decent employment through development of entrepreneurship skills as well as
5
] The fifth integrated theme consists of research, advocacy and policy level activities focusing on: documenting the links between the elimination of child labour and support to decent work for youth; bringing the concerns of young entrepreneurs to the attention of provincial and national level policy makers; and promoting the mainstreaming of good practices and lessons learnt from all the project components.
hi
2
] The second integrated theme of the project is focused on out-of-school youth (aged 15 to 29 years) attending non-formal training programs. It promotes development of decent employment for youth through support for the provision of core life and work skills (linked to labour market demand); entrepreneurship skills; as well as employment guidance and counseling. This component will be implemented through non-formal training providers, both governmental and non-governmental.
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] The fourth integrated theme of the project is focused on youth (normally aged 18 years and above) attending three Training and Vocational Education Centers (BLKs) in Jayapura, Sorong and Banda Aceh. It will focus on capacity building for Vocational Education & Training Center management; increased linkages with the private sector; implementation of competency-based standards; and limited provision of equipment. It will also support linkages with other BLKs in targeted provinces for knowledge management purposes.
C
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] The first integrated theme of the project is focused on children of junior high school age (roughly 13 to 15 years of age) and their home communities. It promotes access of children to junior high school through activities to prevent and retrieve drop-outs and working children; extra-curricular activities to develop life-skills (personal, social and pre-vocational); and activities to develop teachers ability to guide and counsel students about continuing their education (in either formal or nonformal settings) and preparing for decent employment. This component will be implemented through educational authorities, teachers associations and community organizations/NGOs.
support for career guidance and counseling. This component will be implemented through educational authorities and NGOs.
Sto pping
ILO EAST is a four years project funded by the Government of Netherlands and executed by the International Labour Organization that aims (a) at improving the employability and capacity for entrepreneurship among young women and men through improved access to high-quality and relevant educational and training opportunities, and (b) at contributing to the elimination of child labour. The geographical coverage includes Papua, West Papua, East Nusa Tenggara, Maluku, South Sulawesi, and NAD provinces.
International Labour Organization
ILO Jakarta Office Menara Thamrin Level 22 Jl. M.H. Thamrin Kav. 3 Jakarta 10250, INDONESIA Tel. 021 - 391 3112 Fax. 021 - 310 0766 Email:
[email protected] Website: www.ilo.org/jakarta
ATTCHMENT 2: LIST OF ADDRESS
No.
ILO EAST Offices
Address
1
ILO EAST Jakarta
ILO Jakarta Office Menara Thamrin, Level 22 Jl. M.H. Thamrin Kav. 3 Jakarta 10250
2
ILO EAST Ambon
Jl. Perum Pengadilan NO. 36 Karang Panjang Ambon 97122 Maluku
3
ILO EAST Banda Aceh
Jl. Ksatria Geuceu Komplek BLK Office Nanggroe Aceh Darussalam Banda Aceh 23239
4
ILO EAST Makassar
Gedung Fajar Graha Pena, Lantai 8 Jl. Urip Sumoharjo 20 Makassar
5
ILO EAST Kupang
Kantor BAPPEDA Propinsi NTT, Lantai 2 Jl. Polisi Militer No. 2 Kupang 51111 NTT
6
ILO EAST Jayapura, Papua
Gedung BPKM Provinsi Papua Jl. Dr. Sam Ratulangi No. 32 Jayapura 99112 Papua
7
ILO EAST Manokwari, West Papua
Kantor bersama UNDP-UNICEF-ILO Jl. Gajah Mada No.1 Belakang Rumah Dinas Kapolres Manokwari Kampung Ambon, Manokwari Papua Barat
No.
Implementing Partner
Address
1
Persatuan Guru Republik Indonesia (PGRI) Jl. Tanah Abang 3 no. 24 Jakarta 10160 – Jakarta
2
Pusat Pengembangan dan Pemberdayaan P4TK Pertanian / VEDCA Cianjur Pendidik dan Tenaga Kependidikan Jl. Jangari Km 14 Cianjur Pertanian Cianjur (PPPPTK Cianjur) Cianjur, Jawa Barat
3
Pusat Pengembangan dan Pemberdayaan P4TK Bandung/Technical Pendidik dan Tenaga Kependidikan – Centre Bandung Bandung (PPPPTK Bandung) Jl. Pesantren KM 2 Cibabat Cimahi 40513
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Education
Development
No.
Implementing Partner
Address
4
Pusat Pengembangan dan Pemberdayaan Jl. Teluk Mandar, Tromol Pos 5 Malang Pendidik dan Tenaga Kependidikan – Malang, Jawa Timur Malang (PPPPTK Malang)
5
Korwil CC Muhammadiyah – Banda Aceh
Jln. K.H. Ahmad Dahlan No. 7 Banda Aceh.
6
Yayasan Matahari – Banda Aceh
Jl. Malikul Saleh, Lamlagang Banda Aceh
7
Yayasan Nusantara Indah – Banda Aceh
Jl. Maimun Saleh No. 2 Peunayong Banda Aceh
8
UKM Centre of Syiah Kuala University – Jl. T. Nyak Arief Kopelma Darussalam Banda Aceh Kec. Syiah Kuala Banda Aceh
9
Pusat Kajian dan Perlindungan Anak – Jln. Bhakti No. 44 Neusu Aceh Banda Aceh Banda Aceh
10
Lembaga Penjamin Mutu Pendidikan Jl. A.P. Pettarani (LPMP) – Makassar, South Sulawesi Makassar, South Sulawesi
11
Lembara – Takalar, South Sulawesi
12
Lembaga Pengembangan Pendidikan dan Jl. Jambu No. 3 Sengkang Ketrampilan Masyarakat (LP2KM) – Wajo, Wajo, South Sulawesi South Sulawesi
13
Asosiasi Bimbingan Konseling Indonesia PD ABKIN Sulsel, Gedung SISDIKSAT UNM, Lt I, (ABKIN) – Makassar, South Sulawesi Kampus UNM Gunungsari Baru Jl. A.P. Pettarani Makassar, South Sulawesi
14
Balai Pengembangan Pendidikan Non Jl. Adhyaksa Raya No.2 Formal dan Informal (BPPNFI) – Makassar, Panakkukang South Sulawesi Makassar, South Sulawesi
15
Sentra Pendidikan Bisnis – Makassar, South Jl. Sultan Alauddin No. 76 A-B Sulawesi Makassar, South Sulawesi
16
Yayasan Pelangi Ambon, Maluku
17
Yayasan Pengembangan dan Pemberdayaan Jln. BTN Kebon Cengkeh Blok B-3 No.14 Masyarakat (YPPM) – Ambon, Maluku Ambon
18
Lembaga Pemberdayaan Anak Marjinal Jl. Kapten Piere Tendean, Lorong SLTP Negeri 3 (LPAM) – Ambon, Maluku Ambon Ambon, Maluku
19
Lembaga Partisipasi Pembangunan Jl. Anugerah, Karang Panjang, RT 002/05 Masyarakat (LPPM) - Ambon, Maluku Ambon 97122
20
Dinas Koperasi – Ambon, Maluku
Nusantara
(YPN)
Perumahan Istana Permai Takalar Blok B1 No.6 Takalar, South Sulawesi
– Jln. Gajah RT. 002/01 Kelurahan Nusaniwe Ambon 97117
Jalan Tjut Nyak Dhien No.16 Karang Panjang, Ambon
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No.
Implementing Partner
Address
21
Yayasan Nusa Bunga Abadi (Yanubadi) – Jalan Hati Suci I/32 Kupang, NTT Oebobo – Kupang (85111)
22
Panitia Pengembangan Sosial Ekonomi – Jl. Maromak Oan Keuskupan Atambua – Atambua, NTT Atambua 857111, NTT
23
Lembaga Penjamin Mutu Pendidikan – Jl. Soeharto No. 57A Kupang, NTT Kupang, NTT
24
Unit Pelaksana Teknis Daerah – Pelatihan Jalan Thamrin Nomor 3 Tenaga Kerja (UPTD-PTK) Kupang, NTT Oebufu 85111 Kupang, NTT
25
Lembaga Pendidikan Perkoperasian Jalan Soekarno No.32 (LAPENKOP) – Kupang, NTT Kupang 85115, NTT
26
Perkumpulan PERDU – Manokwari, Papua Jl. Pertanian, Wosi Dalam Barat Manokwari, Papua Barat
27
Yayasan Pendidikan dan Persekolahan Sekretariat Eksketuif YPPK Keuskupan ManokwariKatolik (YPPK) Keuskupan Sorong- Sorong, Manokwari – Sorong, Papua Barat Jl. Jend. Ahmad Yani No. 83,
Sorong, Papua Barat 28
Bengkel Pembelajaran Antar Masyarakat Jl. Puyuh No. 3, HBM (BELANTARA) – Sorong, Papua Barat Sorong, Papua Barat
29
Yayasan Sosial Pengembangan Kawasan Jl. Nikolas Kabes, Wagom Gunung, Fakfak Timur (YASOBAT) – Fakfak, Papua Barat Fakfak, Papua Barat
30
Unit Pelaksana Teknis Daerah – Balai UPTD – BLTK Propinsi Papua / Department of Latihan Tenaga Kependidikan – Jayapura, Technical Implementing Unit – Teacher Training Centre Papua of Papua Province Jl. Raya Kemiri Sentani No. 27, Sentani 99352, Papua
31
Lembaga Penjamin Mutu Pendidikan – Jl. Guru Kotaraja Abepura, Papua Abepura, Papua
32
Lembaga Pengabdian Masyarakat Jln. Kamp. Wolker, Kampus Baru, Yabansai Universitas Cendrawasih – Abepura, Papua Jayapura, Papua 99358
33
Sekolah Tinggi Ilmu Ekonomi (STIE) Jln. Perkutut Kotaraja Dalam Ottow & Geissler – Jayapura, Papua Jayapura, Papua 99225
34
World Vision – Jayapura, Papua
Jl. Flamboyan No. 18, Kotaraja Jayapura, Papua
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ATTACHMENT 3: REVISED TECHNICAL PROPOSAL FORMAT The technical part of proposal should not contain any pricing information whatsoever on the services offered. Total amount is deleted from the format. ATTACHMENT I TECHNICAL PROPOSAL FORMAT “Audit Service for ILO-EAST’s Implementing Partners”
RFP No. 25/2010 Proposal Ref. No. :
Closing Date: Monday, 19 July 2010 at 17: 00 hours (Jakarta Local Time)
Submission Date : NAME OF COMPANY/FIRM: ADDRESS: TELEPHONE, FAX & EMAIL ADDRESS: NAME OF CONTACT PERSON FOR THIS PROPOSAL: PROPOSAL VALIDITY: 180 Days DELIFERY TIME (MONTHS): 60 days
This Proposal has been prepared in accordance with “ILO CONDITIONS FOR SERVICE CONTRACTS”
SIGNATURE OF TECHNICAL PROPOSAL:
NAME AND TITLE:………………….
SIGNATURE&COMPANY STAMP: ………………………….
TECHNICAL PROPOSAL
Consist of: Description of audit approach that will be applied by the audit firm to meet the objectives and expected output of ILO-EAST Project; Conceptualization of how the audit firm would schedule the execution of the audit; Identification (with indication level) of personnel who will be assigned/ involved in the audit implementation, and curriculum vitae of the proposed personnel; Profile of the audit firm, which includes description of the audit firm’s profile, past related experience of the firm in providing audit services (list of major clients) and copy of firm’s Registration Certificate. The technical part of Proposal should not contain any pricing information whatsoever on the services
offered. Pricing information shall be separated and only contained in the appropriate Price Schedules.
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