Brno University of Technology Faculty of Mechanical Engineering The Institute of Manufacturing Technology
LESSON 7 Organisation and Management
Authors:
Ing. Miroslav PÍŠKA, PhD., Associate Professor
[email protected]
Ing. Petra CIHLÁŘOVÁ
[email protected]
Bc. Michael Lars George HILL
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Obsah 1 Terms, Vocabulary
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2 Examples
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3 Exercises
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4 References
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Terms, Vocabulary 1)
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5)
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Organisation organisational science organisational structure organisational diagram (or chart) reorganisation Factory, organisation mill, plant, works, factory division, section, department group workshop, shop store warehouse office Management handle people train workers make decisions give (or issue) orders routine work responsible position team work business meetings staff meetings working conditions Workers rank managing director works manager, factory manager executive supervisor, foreman secretary head of department subordinate supporting personnel
organizace věda o organizaci organizační struktura organizační schéma reorganizace organizace továrny továrna, podnik odbor, úsek, oddělení skupina dílna sklad, skladiště skald zboží kancelář řízení, vedení, ředitelství jednat s lidmi školit pracovníky činit rozhodnutí dávat příkazy běžná opakující se práce odpovědné postavení týmová práce pracovní porady, schůzky pracovní porady pracovní podmínky pracovníci pořadí, postavení generální ředitel, podnikový ředitel podnikový, závodní ředitel vedoucí pracovník vedoucí, dozorce, předák, mistr sekretář, sekretářka vedoucí oddělení podřízený pracovník pracovníci pomocných útvarů
Examples
LESSON 7 - ORGANISATION AND MANAGEMENT 1. Such a change in the organisation of that research institute would provide a further considerable advantage. The present organisational science treats a company as an inter-reacting complex and not as a collection of unrelated units. A sound organisational structure is the basis for effective managerial control. An organisation diagram should show besides basic relationships and authority the spots with weak definite control. The purpose of the reorganisation was to increase the production and the quality of the products. 2. The Stanley Works comprises three main sections covering an area of 20,000 sq. m. The steel mill ought to be provided with the best up-to-date machinery. The Product Division handles all orders, design of installation and service, while the Technical Division provides technical services to all other divisions as well as to the Sales Department. Large sections headed by section managers are divided into groups headed by supervising engineers. The machine factory had well equipped departments for the manufacture of byproducts. The oil storage facilities are far apart. The goods have been stored at the warehouse for a long time. 3. Management is a mixture of creative and supervisory activities. Wage and salary administration is one of the major responsibilities of modern manpower management. When faced with the task of training people for more responsible positions the manager realized the importance of ability to handle people. Progressive firms never overlook the importance of human relations. Men and women at work want recognition, fair pay, good working conditions, agreeable supervisors, important duties, and a chance to advance. Training others gives you a chance to pass your experience to others for the ultimate benefit of the company. A 3
manager’s job is to make the right decisions and not to spend time sitting in the office. The decisions of a group of executives are recorded and communicated to others in writing. The secret of giving effective orders is to build enthusiasm in the people receiving them. Under certain conditions the staff specialist may issue direct orders ether in his own name or in that of his superior or chief executive. Experienced managers are constantly analysing, judging and evaluating the business situation. A manager usually spends his mornings reading mail and making and receiving telephone calls. An efficient secretary should relieve a manager of everyday routine work. Most engineers think sooner or later of switching from technical work to a managerial position. The aim of committee work is to get a more comprehensive view of a given problem than can be obtained from any single member. The proper size of a factory committee needs to be determined. In the afternoon the manager has business meetings with other members of the management staff. When you hold the next staff meeting, plan to give its participants plenty of opportunity to discuss, argue and put forward ideas. All the members of a team should have clear roles and areas, all their efforts being directed towards common team objectives. 4. Non-supervisory men are classified in rank from the lowest to the highest as junior, intermediate, and senior engineers. The managing director dictates letters to his secretary and if he has time he reads all the reports that came in with the morning mail. The works manager is given a planned objective for the coming couple of years, specifying the output needed from his plant. The responsibilities of an executive are always greater than his capacity to carry them out. The young executive tries hard to get raises for his efficient subordinates. Every responsible supervisor must learn to think while listening to other workers. 5. Workers and foremen alike frequently hesitate to criticize existing conditions for fear of job security. The head of the planning department has recently been appointed a chief engineer. A currently disregarded old rule is that one man should boss no more than five subordinates. An executive assured his subordinates that they may come in at any time to discuss a problem or a grievance. Most companies draw sharp distinction between engineers and supporting personnel such as administrative and clerical staff. A central R&D unit is available to all departments, but a large share of research is done by each department as well. Vocabulary notes: Inter-reacting - vzájemně se ovlivňující, zpětně působící; complex - celek; unrelated - bez vzájemného vztahu; authority - pravomoc; spot - místo; steel mill - ocelárna; product division - výrobní odbor; order - objednávka; sales department - odbytové oddělení; machine factory - strojírenský závod; by-product vedlejší, přidružený výrobek; apart - stranou, odděleně; creative - tvůrčí; promotion - postup; wage - mzda; salary - plat; manpower - pracující; recognition - uznání; agreeable - přijatelný, odpovídající; advance postoupit, povýšit; benefit - užitek, prospěch; switch - přejít; comprehensive - souhrnný, celkový; objective cíl; security - jistota, záruka; disregarded - přehlížený, opomíjený; boss - vésti; grievance - potíže, stížnost; clerical - kancelářský, administrativní; duchovní, církevní.
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Exercises
I. Translate the following sentences, explaining the meaning of the verbs should, would and ought: 1. The manager told the employees that the company’s financial situation would be better. 2. It is necessary that the management costs should be as low as possible. 3. The technical director should have decided between these alternatives last week. 4. If they had asked him, he would have shown them the new organisation chart. 5. Whenever the production manager entered the foundry, the supervisor would observe the process of steel casting. 6. The attainability of future goals ought to be carefully considered. 7. You shouldn’t underestimate the importance of a smooth-running organisation. 8. The President of the company assured the shareholders that by the end of the financial year the company would have increased its profits by more than 10 %. 9. Should you ask us what are the advantages of the reorganisation, we should inform you about actual cost savings. 4
10. We should be very pleased if such a cooperation agreement would be concluded. II. Read and translate the following groups of words: To consider - considerable - considerably - considerate - consideration - considering; to decide - decidedly - decision - decisive - indecision - indecisive; to organize - organizer - to disorganize - organisation - disorganisation - reorganisation - organism; to manage - manager - manageable - manageability - management - manageress - managerial - managing director; to relate - relation - relative - unrelated - relationship relatively - relativity; to control - controllable - controllability - uncontrollable - uncontrolled; to divide division - dividend - divisible - subdivision - to subdivide. III. Arrange the following expressions into pairs of synonyms, giving their Czech equivalents:
1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15.
A works management check clock management talent occupation chief section blue-collar job labour force human resources manager chief executive restructuring of a company cooperation bonuses top company factory manager staff of executives
B a) b) c) d) e) f) g) h) i) j) k) l) m) n) o)
top manager plant management profession joint effort reorganisation of a firm main department factory floor job management team personnel manager in-and-out time recorder head of an industrial plant leading firm manpower ability to organize regularly scheduled rewards
IV. Translate the following expressions: Individual decision making, salary cheques, official, clerical worker, sales workers, inept management, Wage and Salary Administrator, higher-ranking executives, reference investigation, release of employees, applicant appointments, contract of employment, contract of employment, statistical yearbook, the annual reports, the arrangement of producing departments, high labour turnover, predominantly mental work, a career goal, decisive factor, present-day salary demands, analysis of proposals, capital investments, the head of an advisory group, subdivisions of engineering departments, a manager of ability and courage, guarantee of success, comparison, a high degree of initiative, travel allowances, dependability. V. Write original sentences containing the following expressions: To maintain an adequate competitive position, reconstructed factory, the effects of technology on society, structural changes in economy, to improve managerial effectiveness, greater use of team work, usual restrictions on the employment of foreigners, remarkable ability, to reserve one’s decision, minor improvements, dividing the work, limited economic resources, systematically organized, assignment of duties and responsibilities, typical organisational structure, management talent, from a career’s viewpoint, to settle dispute, to rectify decisions, to develop speaking skills, a good sense of humour, expanding . . . , the problem of training workers for new and different jobs, to . . . employees for more responsible positions, to distribute work . . . evenly, top executives, quick decisions. VI. Complete the following sentences: 1. Recognition of the importance of manpower management resulted in . . . 2. The company manager envisages that demand will centre mainly on . . . 3. . . . bothering him witch questions he should decide himself. 4. Even though factory jobs usually pay better than office jobs . . . 5. Since they had little incentive to do careful work . . . 6. The free movement of workers influenced by wage differentials . . . 5
7. Lucrative bonuses aim at encouraging managerial efficiency . . . 8. To facilitate the smoother achievement of given objectives . . . 9. Among the most effectively executed activities of the enterprise . . . 10. The organisation structure may be influenced by . . . 11. Writing up and analysing top management policies . . . 12. Working out and suggesting ways of improvement . . . 13. In certain exceptional cases he may give direction . . . 14. Introducing scientific principles and methods into the management system . . . 15. . . . to get the workers interested in the increase of over-all productivity and output of the enterprise where he is working. VII. Arrange the following expressions into pairs of synonyms, giving their Czech equivalents:
1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15.
A preliminary employment interview white collar employment factory worker state enterprise immediate subordinates long-range strategy line organisation day shift junior engineer director of sales medium sized firm top executives company time conceptual work manual worker
B a) b) c) d) e) f) g) h) i) j) k) l) m) n) o)
immediate supervisor senior engineer lower management personnel functional organisation night shift director of material purchasing day to day operational activity private company leisure time very large company farm labourer tactics blue collar employment white collar employee exit interview
VIII. Translate the following word combinations into English: Strojní inženýr, technický pracovník, vědecké rozhodování, rozbor situace, soukromé vlastnictví, popis pracovní činnosti, zvýšení platu, velikost podniku, koordinační činnost, schopnost rozhodování, účast v obtížných jednáních, formulace cílů společnosti, kolísání poptávky, dělník, osobní zájmy, zkušený ředitel, hodnocení pracovníků, tvůrčí činnost, vedoucí skupiny, vývojář, postgraduální kurz, celoživotní vzdělávání, předkládání návrhů, vedoucí odboru, zásady vědeckého řízení, konferenční místnost, místo setkání, osobní zodpovědnost, využití volného času, centralizované řízení. IX. Explain in English the meaning of the following expressions A written job description, trivial task, state ownership, private corporation, computer services, industrial base, the top company, high-technology, well-managed company, community activity, strategic tasks, sales engineer, personal intelligence, the incentive tasks, stimulus, a candidate for a top-level job, staff meeting, managerial techniques, an ideal manager, a full time job, part time job, a free-lancer, self-employed, a dotcom start up, a job share, to float the company/to go public.
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References
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