Asael Magdalena Pardede (4514010038) MICE 4B Registrasi
Registrasi
Mag's
“The International Symposium on Pneumococci and Pneumococcal Diseases” 6-10 Juli 2012
Preparation before the date to open advance registration Review history from previous event Review current registration budget Kegiatan mencetak deadline untuk marketing Verify merchant bank account set-up if to be used Membuat versi kertas form registrasi 1. Hard copy invitations 2. Soft copy form untuk website 3. Attachment baik di fax dan email Persiapan untuk Online Registration 1. User friendly format (template form registration) 2. Menyediakan step-by-step instrutions 3. Mendesain fields isian yang menjadi persyaratan utama 4. Option to print form 5. Menggunakan server yang tinggi sekuritas untuk pengguna kartu kredit 6. Proteksi danan finansial menggunakan sertifikat digital 7. Verifikasi kartu kredit otomatis 8. Konfirmasi registrasi otomatis Online registration prep if your website will host 1. Define all services available
Preparation before the date to open advance registration Men-set-up metode registrasi yang akan digunakan 1. Advance-thru website using online format 2. Advance-Link untuk mendownload form registrasi 3. Advance-acceptance by email, fax, online 4. Konfirmasi online, email, dan fax 5. Onsite-manual registration paper forms 6. Onsite-persiapan komputer dan printer 7. Verify payment transaction Calendar Save-the-date distribution date Calendar reminder distribution dates Calendar invitation distribution date Set up registration back-up system Urutan pasokan/logistik paket registrasi Script to use when denying registration by phone Menyiapkan bahan latihan bagi para petugas registrasi Verifikasi staff, volunteer, resources dan ketersediaan outsource
2. Compare services to those listed above 3. determine transaction fees 4. Melatih staff yang ditugaskan untuk mengakses password 5. Verify compatibility with registration database 6. Link provider registrasi ditempelkan dengan website event/simposium
Registrasion Form-Anttendee Information Nama awal dan akhir Phone, fax, email, country codes (untuk internasional) Nama panggilan di badge Kontak informasi darurat Asal organisasi atau asosiasi Akomodasi spesial atau diet spesial Alamat, kota, negara, kode pos, Registration Form-Event Information Host organization logo Registration fee categories Event name and logo Registration options (full event, one day, one session) Event location, venue, address, city, Session attending state, zip Event website URL Lodging information Registration contact phone and email Parking info Early bird registration details and Direction, breakdown map deadline Registration catergories (member,nonRegistration instructions member) Registration Form-Payment Method Credit card infomration Check 1. Credit card number and security code Make checks payable to 2. Tanggal expiration Purchase order 3. Name or card Money order 4. Signature Mailing instructions 5. Billing address Registration contact name,phone, email Printing Badges Badge change forms Walk-in registration forms
Pre- and post-event briefing formats Pre- and post-event briefing evaluation formats Check-in, Check-out procedures
Registration signage Registration list: alpha, category order Seating assignments Program Tickets Membership or promotional materials
Parking instruction Direction to venue with breakdown map Floor plan of venue Credit card authorizations Receipts Registration personnel instruction, policies
Schedule changes Registration Supplies to Order (examples) Blank badges olor coding strips and Lanyards cases Bagde cases Card stock paper Tali khusus pengenal Double stick paper Directional signage Magnetic strips Alpahbetical signage Portable file boxes Registration packet envelopes Printer paper Schedule Temp personnel Supplies pick up Temp personnel orientation Supplies delivery Name badge assembly Printing delivery Registration envelope or packet Signage delivery and setup assembly Van to transport supplies and personnel
On-site Supplieas and Set-up Preparation Registration function setup registration Packet, visitors guides, specification maps and other collateral supplies 1) Meja yang telah di beri taplah Sewing repait kit and safety pins beserta kursi a. Pre-registered attendees Petugas registrasi yang telah terlatih b. Onsite registration Signage locations c. Ticket sales Meja informasi dan pesan d. Membership or promotional Alat tulis kantor material display e. Information and message center a. Pulpen-pensil 2. Konter bagi kedua kategori b. Penghapus, tip-x (advance registration, on-site registration) 3. Computer, printer c. Staples, staples
4. Credit card scanner 5. Fotokopi dan petugas 6. Fasilitas internet yang ceoat 7. Mesin fac atau akses mesin 8. Pencahayaan 9. Kebutuhan listrik 10. Easels 11. Water station, refreshments 12. Stanchions and ropes for traffic control 13. Banners untuk digantung Surat tanda terima kasih untuk manager venue Include names of exceptional employees Konfirmasi final guest room pickup per day Konfimasi penggunaan ruangan tiap malam Review invoice promptly Pay undisputed charges immidietly Resolve disputed charges withing 30 days Pencatatan evaluasi dan kritik oleh attendees
d. Paper clips e. Small clipboards f. Gunting g. Tape measure i. Amplop j. Toolkit (palu kecil, obeng) k. Plastic display cases Record number of advance reservations Record number of cancellation and walk-ins Record total room used per night Record type of room used per night Record actual guest room revenue generated Record and report final financial results Documents changes recommended for next time Notes of appreciation to registration staff
- Alur A : Peserta yang telah melakukan advance registration akan bergerak ke kiri ruangan untuk A melakukan registrasi ulang - Alur B : Untuk C mengatisipasi adanya peserta yang menggunakan on-site registration maka G peserta yang akan melakukannya akan F diarahkan ke sebelah kanan ruangan - Alur C : Setelah melakukan registrasi dan mendapatkan registration D packet/symposium kit maka peserta dapat langsung memasuki ruangan B - Alur D :Setelah melakukan registrasi on-site dan mendapatkan symposium kit maka peserta dapat masuk ke ruangan. - Garis F : Area dibagi dua untuk memisahkan peserta yang telah melakukan advance registration dan on-site registration agar tidak terjadi masalah yang antrian menjadi tertib. - Garis G : Jika ternyata peserta yang mendaftarkan pada saat hari H (onsite registration) maka salah satu konter advancer registration akan ditukar menjadi on-site registration.
3. Registration Form Checklist Registration Form Checklist Personal Information
Nama (personal/individu) Alamat a. State/province b. Kota c. Asal negara d. Postal Code Telepon a. Handphone b. Kantor E-mail Spouse Institusi/Asosiasi/Organisasi Pilihan Session Full Symposium One day session Special Dietary Alergi Food preference (tidak menerima gula, nasi merah, etc) Vegetarian Kebutuhan Khusus Kebutuhan bantuan pendengaran Kebutuhan bantuan pengelihatan Kebutuhan bantuan mobilitas/bergerak Lain-lain Harga registrasi Early bird-all in On-site price Other event fee On-site price Akomodasi & Transportasi Nama Hotel Tipe kamar Transportasi bandara-hotel Cara Pembayaran Visa
Master Card Expiration Date
