Guidelines for PhD Students

Guidelines for PhD Students

June 2014

We are pleased to present these guidelines for PhD students at the VUmc Cancer Center Amsterdam (CCA). This book provides a summary of practical information for PhD students, future PhD students and their supervisors. For instance, it includes information about doctoral training, guidance and assessment, tasks and rights relating to research and education, and information about our PhD student representatives. In addition, we include information about the VUmc CCA confidant service. These guidelines are provided by the education committee and the management of VUmc CCA. Prof. dr C.R. Leemans, chairman of the education committee Dr. Esther M. Ruhé-Hoogervorst, education coordinator

Contents Page 1. Introduction

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2. Doctoral study in the Netherlands

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3. Starting your employment at VUmc and assessment

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4. Tasks of the PhD student

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5. Education plan

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6. Subsidies and fees

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7. Guidance plan

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8. The VUmc CCA confidant service

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9. PhD student representatives

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10. Contact information

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Appendices I-X

VUmc CCA Guidelines for PhD students

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1. Introduction The aim of a doctoral study is to educate university students, and sometimes students from colleges of higher professional education (HBO), to become independent scientific researchers. At the VUmc Cancer Center Amsterdam (CCA), a large number of PhD students are working towards obtaining their doctoral degrees.1 At present, more than 160 PhD students are working on doctoral projects that focus on cancer and/or immunology research. Most of those students have a Master’s degree in Medicine, Biomedical Sciences, Oncology, Biomolecular Sciences or Biology. Our research institute, VUmc CCA, is the largest of the five research institutes at VUmc. Our research focuses on three major areas: 1) the development of early diagnostics to detect cancer and immunological diseases in the earliest phases, to increase the likelihood of curing a patient; 2) the development of personalized medicine strategies to select the optimal treatment for an individual patient, based on the characteristic biology of the disease (genetic, proteomic or other biomarkers and/or selection tools); and 3) individualized support to improve patients’ quality of life while undergoing treatment or after treatment has finished, for example in relation to diet, exercise and/or psychological assistance. About 70% of all of the VUmc medical departments are working on cancer or immunological diseases, involving almost 500 employees and more than 400 research projects. These research projects range from fundamental (laboratory) research to the translation of research results into clinical settings and new clinical trials. Our institute works with state-of-the-art technology, including tissue microarray facilities, an oncoproteomics laboratory, molecular imaging facilities, a flow cytometry facility, and tissue and serum biobanks. More information about our research programmes can be found at the VUmc CCA website: www.vumc.nl/afdelingen/CCA-V-ICI. General information for all VUmc PhD students is provided in the brochure ‘Informatie voor oio’s en aiosko’s VUmc over dienstverband, opleiding en onderzoek’, which is available from the VUmc intranet (‘kwaliteitsnet’). These ‘Guidelines for PhD Students’ contain information about starting your employment, supervision and training, as well as specific information on undertaking doctoral research at the VUmc CCA. In chapter 2, the general doctoral system in the Netherlands is briefly described. The subsequent chapters provide more detail on certain parts of the PhD track and the VUmc CCA’s rules and regulations. Undertaking your doctoral research at VUmc means that you will earn your PhD from VU University Amsterdam. Information about taking your doctorate from the university can be found on the VU University Amsterdam website: www.vu.nl/en/programmes/phd-guests/doctorateregulations/index.asp. The doctoral regulations can be found at this website, as well as in Annex I of this book. These regulations cover issues such as admission to the programme, preparing for the doctoral examination, the tasks and authorities of those involved in the doctoral programme (the supervisor, doctoral examination committee, etc.) and the dispute settlement procedure. As a complement to these VU University regulations, VUmc uses the 'NFU Guidelines for PhD in biomedical sciences tracks in the Netherlands' (see also www.nfu.nl/img/pdf/11.14200_NFU_Guidelines_for_PhD_tracks_-_nov_2011.pdf, and Annex II). In the case of a discrepancy, the doctoral regulations of VU University Amsterdam will prevail.

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In the past, the terms ‘assistent-onderzoeker in opleiding’ (AIO) and ‘assistent-geneeskundige in opleiding tot klinisch onderzoeker’ (AGIKO) were used. In September 2003, the term ‘AIO’ was replaced by ‘promovendus’ (doctoral student). The University Medical Centers (UMCs), however, use the terms ‘onderzoeker in opleiding’ (OIO) and ‘arts in opleiding tot specialist en klinisch onderzoeker’ (AIOSKO). In this book, we will use the term ‘PhD student’ to cover the abovementioned terms. VUmc CCA Guidelines for PhD students

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2. Doctoral study in the Netherlands General Students need to have a Master’s degree in order to be eligible to carry out doctoral research. In short, doctoral research entails doing research on a particular subject for four years and writing a thesis on this subject, which one then defends in front of a committee of advanced scholars. After this, the student will be granted the title of Doctor. The project consists of independent research, supervised by a professor (a 'promotor'), who has consented to give his or her assistance. A PhD student immerses him- or herself in the research and has the opportunity to follow and give lectures. There are many ways to earn one’s doctorate. Universities and other research institutes can appoint PhD students for full- or part-time positions, and dual programmes are also offered. In the Netherlands, PhD candidates tend to be recruited by universities or research institutes. PhD students have fixed-term appointments, receive salaries and pay social contributions. In addition, they obtain an employment history, which is important in the case of disability, unemployment and retirement. Of course, scientific research cannot be carried out without funding. The financial resources for research in the Netherlands are provided by the government, industry and other organizations, such as foundations. These types of funding can be divided into three main flows of funding, or ‘geldstromen’. The first ‘geldstroom’ consists of funds that are provided by the government directly to Dutch universities. The second ‘geldstroom’ is provided by the government to institutions such as the Royal Netherlands Academy of Arts and Sciences (KNAW) and the Netherlands Organization for Scientific Research (NWO). These agencies then provide grants to research institutes. The third ‘geldstroom’ consists of funds provided by European-level institutions, business, civil society organizations and private institutes. For the majority of PhD candidates, the financing of a doctorate and the research costs will have already been arranged (either wholly or partly). However, in some cases, a PhD candidate will have to apply for a grant to fund his or her own research project. In addition to research grants, it is also possible to apply for grants for (temporary) residence and research abroad, organizing research meetings or attending conferences.

Structure of the PhD track Starting a PhD track Your doctoral study will always be supervised by a promotor, who is in charge of the research. In some cases, the promotor will also fulfil the role of a daily supervisor, but most of the time you will have a separate supervisor in addition to a promotor. It is important that you make appropriate arrangements with your promotor and supervisor right at start of the PhD track (see Chapter 7). Writing a research plan, which clearly states the purpose of the research, how the research will be organized and how the results are to be documented, will give you a good start to your doctoral studies. A research plan gives clarity to your aims and what is expected of you. During the initial discussions with your promotor or daily supervisor, you will need to discuss what the general expectations for each stage will be. For example, it may be agreed that the initial period will be taken up by your finding your way in the research topic. Right at the start of the PhD track, you should fill in a training and guidance plan (Opleidings- en Begeleidingsplan, or OBP), together with your promotor and supervisor. This OBP and potential adaptations to it should be discussed regularly during your doctoral studies.


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Research, education and writing publications Conducting research and describing the research results are naturally very important parts of the PhD programme. Writing publications forces you to work with a clear structure and helps you to define possible gaps in your research results. The second and third years should be used to capture the research results in one or two chapters of the thesis. In this way, the promotor can evaluate your writing skills and can give extra advice if necessary. Starting the writing process on time will also prevent problems or unexpected questions from arising too late to be able to tackle them. At the end of the third year, the PhD student and the promotor should make a clear assessment of the status of the research. A detailed (research) plan for the final phase of the PhD track also needs to be defined. At this stage, it should be determined whether the doctorate can be completed within the final year or whether extra time is needed. Detailed planning has the advantage that the candidate knows exactly what needs to be done, and in what time frame. The PhD programme has a training aspect, in the form of taking or teaching courses. A distinction is usually made between specialized courses focused on knowledge acquisition relating to your research field, and general courses aimed at the acquisition of transferable skills (such as language courses and techniques for presentation and writing). At the start of the PhD programme, you should make agreements with your promotor about which courses you are going to follow (Chapter 5). These agreements should also be included in the OBP. In some cases, it is possible to work on your doctorate abroad, either partially or entirely. Working abroad is often seen as providing added value and widens your career opportunities. Undertaking research abroad has advantages both for the candidate and for science in general. It allows the PhD student to learn techniques that are not used in the Netherlands and expand his or her network. The exchange of knowledge and techniques also contributes to an acceleration of scientific development in general. If a PhD candidate wants to carry out all of his or her doctoral research abroad, he or she can either contact a Dutch authority that has contact with a foreign institution, or contact a foreign institution directly themselves. If you choose to carry out part of your research in a foreign country, it is more likely that the initial contact and agreements will be made by the institution you are working for. Even in this case, however, it is still possible to contact a foreign institution yourself. In addition to the scientific research, you will need to consider other important practical aspects, such as funding your stay and finding appropriate accommodation. Completion of the doctorate Following the abovementioned steps accurately will ensure that the final period of your doctoral project is clearly defined. In this case, the final stages will probably consist of tying together loose ends and writing the thesis. In this phase, you should closely monitor the planning, together with your promotor/supervisor. The goal, of course, is to complete the PhD with a dissertation. The university that confers your doctoral degree will have specific regulations that cover the requirements for the dissertation. Printing companies that specialize in printing dissertations will be able to give you advice on offset printing, quotations, the planning, design, use of colour, paper types and binding methods. After you have taken your doctorate During the last phase of the doctorate, you should also pay attention to career opportunities after your dissertation. Not every PhD student can or wants to continue with a career in academia. The competition for an appointment at the university is fierce, and only a few PhD students are offered permanent positions at a university after receiving their doctorates. The most logical step is to apply for a post-doc position. This is a temporary position for 2-4 years, focused on a specific research topic. Besides applying for a post-doc position, it is possible to write a grant application and thus create your own appointment. For those just embarking on their academic careers, the most common grants are the Rubicon grant (to gain experience at another


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institution, also abroad) and the VENI grant (for post-doctoral research). However, the competition for these grants is also fierce. A career outside science is a serious option for PhD students: a policy position in government, for example, or management or consulting in the private sector. For companies, it is important that candidates have a broad education. Many companies in the Netherlands do not immediately see the added value of a doctoral degree (i.e. a qualification beyond a Master’s degree). In addition to research-oriented education, it is therefore important to attend courses on so-called transferable skills, such as management and presentation skills. These skills are also of great value beyond the scientific world. That most PhD students end up enjoying successful careers is illustrated by the fact that of the 60,000 students who took doctorates in the Netherlands in the period between 2007 and 2010, more than 80% have jobs at a scientific level. People with PhDs also have a higher employment rate than people without PhDs, and they are more likely to work full-time. For more information, see www.cbs.nl and www.hetpnn.nl.


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3. Starting your employment and assessment at VUmc All of the relevant information about doctoral study at VUmc is described in the document, ‘In dienst treden: OIO - regeling VUmc’ (available from the VUmc intranet and in annex III). The training and supervision plan PhD students are generally appointed by one of VUmc’s medical departments. All new PhD students are required to submit an ‘Opleidings- en begeleidingsplan’ (OBP) to the P&O office. A hard copy should also be sent to the VUmc CCA office (PK 7Z182), accompanied by a PhD project proposal that has been approved by the CWO (see intranet/afdelingen/instituut/VUmcCCA/research/procedures/7104700/ and annexes IV and V). The OBP form can be sent to the VUmc CCA office for signature by the chair of the education committee. Clinical PhD students (AIOSKOs) are required to submit a 'training and supervision plan for clinical researchers’ to the VUmc CCA office (www.vumc.nl/afdelingen/cca-opleidingen/infoPhD/, and annex VI). In addition to a number of general issues, such as the goal of the appointment and a general description of the tasks of the PhD student, the OBP covers a number of specific aspects. For instance, it sets out where the PhD student will be working, under whose guidance, and for what period. Agreements on annual progress reports are also made, and an education plan is drawn up (see also Chapter 5). If it is not possible to draw up a definitive education plan at the very start of the appointment, a preliminary overview will suffice, which at a minimum should list the compulsory courses and other courses to be followed. The final course overview should then be drawn up during the first assessment, after nine months (see below). All PhD candidates who submit an OBP to VUmc CCA automatically become members of our research institute. If they are conducting research in the area of oncology, they also become members of the Graduate School Oncology Amsterdam (OOA). Being a member of the research institute means that you receive information about grants, courses, meetings and other activities, and can apply for courses and course-related funding. Annual reports and assessment reports Your supervisor will assess your progress with your PhD work nine months after your appointment, and again after three years. The purpose of the nine-month assessment is to determine whether the progress and quality of the work are acceptable and that, as such, you can reasonably be expected to complete your doctorate within the remaining term of employment. The assessment at the end of the third year focuses on the last year of employment, and more specifically on the completion of the research and the intended dissertation. You should submit the report on these assessments (the ‘verslag beoordelingsgesprek’) to the P&O office (copy to the VUmc CCA office). See part 1 of the form, which is available on the intranet (‘kwaliteitsnet’) and in annex VII. In addition to the abovementioned assessment interviews, all PhD students are obliged to attend a regular annual assessment with their promotor or supervisor (see annex VII and the ‘kwaliteitsnet’; part 2 of the form).


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4. Tasks of the PhD student As described in the document 'functietypering Onderzoeker in Opleiding’ (see ‘kwaliteitsnet’ and annex VIII), the purpose of a PhD appointment is to conduct research with the goal of completing a doctorate, in order to contribute to the scientific knowledge and understanding in the research field of the corresponding department. This aim is complemented with teaching activities. Most of a PhD student’s work time (about 65%) will be spent on research. Educational activities take up approximately 35% of a PhD student’s work time (see also Chapter 5). The conditions of employment for PhD students are defined in the collective labour agreement of the University Medical Centers (www.nfu.nl). The collective labour agreement defines, among other things, research and educational activities.

5. Education plan The primary task of a PhD student is to conduct research, leading to a thesis. A further important aspect of the PhD programme is to attend courses. In some cases, a PhD student’s tasks may include teaching courses. The nature of this task and the amount of time it demands will depend on the agreements made with the promotor, and these aspects are set out in the OBP. Teaching is a task that should not be underestimated. The education centre of VU University Amsterdam organizes several courses in the field of education, such as a basic course for teachers, a course on giving lectures and a course on giving education in small tutorial groups (onderwijscentrum.vu.nl). You are expected to follow a specialized educational programme (as described in the OBP, see Chapter 3). This educational programme exists of: - On-the-job training, supported by the project leader, a post-doc and/or a technician; - Scientific staff meetings, work discussions, journal clubs, and (if applicable) patient meetings; - Participation in conferences and symposia; - Courses on general (transferable) skills, as well as courses on oncology or immunology. The educational programme should cover about six months of your appointment (i.e. 20-30 ECTS). A description of the compulsory education programme for PhD students at VUmc CCA is available from the VUmc CCA internet and intranet site, ‘The training program for PhD students' (see also annex IX). All PhD students at VUmc CCA who work in the field of oncology are automatically affiliated with the Oncology graduate school Amsterdam (OOA, see www.ooa-graduateschool.org). OOA is joint graduate school between VUmc, the Netherlands Cancer Institute (Nederlands Kanker Instituut or NKI) and the Amsterdam Medical Center (AMC). The OOA’s graduate students are scientists-intraining who receive theoretical and practical education on various subjects related to cancer research. About 320 PhD students are currently members of the OOA. The OOA provides an annual retreat, meet-the-expert sessions and courses that cover specific topics in the field of oncology. This programme is flexible and focuses on cutting-edge scientific topics, ranging from functional genomics to animal models in cancer and from protein structure to invasion and metastasis. Students make a selection from these courses on the basis of their interests and research background. Students working in the field of Immunology are offered the specialized course on ‘Advanced Immunology’ by the Amsterdam-Leiden Institute for Immunology (ALIFI). You can get an exemption for an obligatory course if you are able to show that you have followed the course at another site.


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6. Subsidies and fees In most cases, the financing for the PhD position and research costs will be covered at start of the PhD track. In some cases, however, the PhD candidate will have to apply for a grant to cover part of the employment or research costs. An overview of the most common funding agencies can be found on our intranet site: intranet/afdelingen/instituut/VUmcCCA/research/1870999/. Our research institute also provides funding for specialized courses and participation in conferences or laboratory visits. Please see our website for more information about funding. In addition to this, several subsidies are available from VU University Amsterdam. More information can be found on the website at www.vu.nl/nl/onderzoek/subsidie-fondsen. The VUmc CCA offers a specialized education programme for PhD students (see Chapter 5), including courses on general skills as well as on Oncology and Immunology. There is a central budget available for these courses, meaning that students can participate free of charge in most cases. In addition, VUmc CCA will reimburse the costs of a number of external courses and visits to conferences or laboratories. For more information on the procedure and conditions, see www.vumc.nl/afdelingen/cca-opleidingen/infoPhD or annex X. The PhD student should consult his or her supervisor on financing a programme of courses. The most convenient way to do this is to discuss the entire training programme at the very beginning of the appointment, along with the expected costs. The project manager can then determine whether these will be covered by the project’s budget. In addition, each employee of VUmc has a personal budget at his or her disposal, which can be used for expenditure on personal development. For more information, see the intranet/P&O service. The PhD ceremony, of course, also costs a certain amount of money. These costs are taxdeductible, including the costs associated with the ceremony (e.g. rental of ceremonial gowns and the cost of the reception). Furthermore, it can be possible to obtain sponsorship from private companies, for example in exchange for naming the company and supplying it with some copies of the thesis.


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7. Guidance plan A PhD student’s guidance plan is included in the OBP. Guidance is provided by the promotor, and may be provided together with one or more members of staff or the project leader (supervisor). Guiding a PhD student is an important task that should not be underestimated. Many courses are available to help supervisors improve their guidance abilities (for example, at the VUmc Amstel Academy or the VU University training centre). In addition, the promotor has an important role to play in a student’s doctoral studies. The promotor is often an experienced supervisor, who can serve as a coach for younger supervisors. According to the regulations of VU University Amsterdam and VUmc, each supervisor should have an annual assessment with his or her superior. The success of your PhD project depends, in part, upon yourself. You need to take a number of actions to ensure that your doctoral studies are successful. In particular, you should: - Make advance arrangements with your promotor and supervisor regarding who is responsible for which aspects of the research, how often progress with the project is discussed, and how to fund visits (including foreign travel). In the case of conflicting advice, it is highly recommended that you reach a consensus. - Make clear agreements about authorship of the publications. - Make fixed appointments on a regular basis. This will guarantee you allotted time with your supervisor, and will oblige you to take a regular critical look at your progress. We advise you to make a report on these appointments. - Discuss problems that are taking a long time to solve, or problems that are adversely affecting the project, with your supervisor and/or promotor. If this does not lead to a solution, we recommend that you contact the VUmc CCA confidant (see Chapter 8). - Guarantee the continuity of the project, e.g. by planning well and checking your plans with your supervisor/promotor. - Take advantage of the assessment interviews and the annual assessments to discuss (or re-discuss) any problems, including problems with guidance. - Make sure that you have a number of people around you with whom you can share your problems or frustrations (such as your roommates or fellow PhD students).


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8. The VUmc CCA confidant service The easiest and most convenient way to solve a problem relating to your doctoral studies is to discuss it directly with your supervisor and/or promotor (see also Chapter 7). It is important to make a record of this communication. If a problem becomes insurmountable, the VUmc CCA can help you to find a solution. To get the right help, it is important to specify the type of problem you are experiencing. It might be a problem relating to: 1. Project progress 2. Guidance 3. Facilities 4. Workload 5. Education 6. Contract 7. Illness or pregnancy 8. Unwanted intimacy 9. Others If a problem arises in relation to project progress, guidance, facilities or workload (items 1-4), we advise you to contact our counsellor, Professor Bernard Uitdehaag (an independent counsellor who is not based at VUmc CCA). Professor Uitdehaag can be contacted by email ([email protected]). In the case of psychological problems due to an excessive workload, for example, our counsellor can refer you to a psychologist with experience in this field. Problems in the field of education (item 5) can be discussed with the chairman of the education committee (Professor René Leemans; [email protected]). In the case of problems relating to your contract, illness or unwanted intimacy (items 6-8), our P&O advisor Brigitte Bakker can be contacted ([email protected]). Of course, all consultations will be treated as confidential. Depending on the nature of the problem or dispute, the consultations may be held in the presence or absence of the supervisor/promotor. Naturally, the promotor is ultimately responsible for the guidance of a PhD student. Before you contact one of the abovementioned persons, you can always contact Esther Ruhé for initial advice ([email protected]).

9. PhD student representatives In 2010, an organization was set up to represent the interests of PhD candidates at VUmc CCA: ProPhD. ProPhD represents the interests of all PhD students and discusses these interests (e.g. relating to education, programme management and communication) with the VUmc CCA board. ProPhD is made up of PhD students and can be contacted by email: [email protected]. In addition, the interests of all PhD students working at VU University Amsterdam or VUmc are represented by ProVU (www.provu.nl). ProVU also organizes interesting events for young researchers.


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10. Contact information If you have any questions or comments, or would like to receive more information about our PhD programme, please contact: Dr. Esther M. Ruhé-Hoogervorst VUmc Cancer Center Amsterdam (CCA) De Boelelaan 1117, PK 7 Z 182 1081 HV Amsterdam Tel: 020-4443113 Email: [email protected]


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Annex I. Doctorate Regulations. Subject to change. Please see www.vu.nl/en/ programmes/phd-guests/doctorate-regulations/index.asp for most up todate version.

DOCTORATE REGULATIONS

Title I General provisions

Article 1 These regulations assume the following definitions: the University: the VU University Amsterdam VU statute: the statute containing the regulations of the Vrije Universiteit, laid down by the Board of the Association for Christian Higher Education, Scientific Research and Patient Care (Vereniging voor christelijk hoger onderwijs, wetenschappelijk onderzoek en patiëntenzorg) in accordance with Article 9.76, paragraph 2, of the Higher Education and Scientific Research Act (Wet op het hoger onderwijs en wetenschappelijk onderzoek) the Act the Higher Education and Research Act Faculty: the faculty within which the doctoral application is made Candidate: the person who qualifies for admission to the doctoral programme or who has been admitted to the doctoral programme as a special case by the College of Deans Supervisor: the professor appointed in this capacity by the College of Deans Co-supervisor: the professor or doctor who assists the supervisor in his supervision of the candidate, appointed in this capacity by the College of Deans Doctoral Examination Committee: the committee referred to in Article 13 Thesis Committee: the committee referred to in Article 12 Final degree examination: the final examination of a study programme with a study load of at least 240 credits or, in the case of study programmes with a study load of more than 240 credits, the examination concluding a part of this programme which amounts to at least 240 credits Doctoral thesis: the academic discourse in the form of a book or a collection of papers which meets the requirements set in these regulations Doctoral: the adjective used to refer to matters pertaining to the doctorate, for example ‘the public defence of the doctoral thesis’, ‘the conferral of the doctoral degree’

Article 2 1. The doctorate may be obtained from the University after the candidate’s successful public defence of his doctoral thesis. 2. The doctorate is conferred by the College of Deans. 3. The public defence of the doctoral thesis takes place in the presence of a Doctoral Examination Committee.

Article 3 Where these regulations make reference to the supervisor and/or co-supervisor, these terms should be read as supervisors and/or co-supervisors in cases where more than one person has been appointed in these capacities.

Article 4 The masculine form of the personal pronoun is used throughout these regulations and should be read as feminine in cases where the positions referred to are held by women.

Article 5 All participants in the closed sessions referred to in these regulations are required to treat all matters discussed in such sessions as strictly confidential.

Title II

The candidate

Article 6 1. The following requirements apply to every doctoral candidate: a. The candidate must have successfully completed his final degree examination within a university programme at Master’s level or have obtained an equivalent qualification at another Dutch institute of higher education. b. The candidate must have written a dissertation as proof of his ability to carry out independent academic research. c. The candidate must meet all other requirements set out in these regulations. 2. In special cases, the College of Deans may admit to the doctoral programme persons who fulfil the requirements stated under subsections b and c of paragraph 1 but who do not fulfil the requirements stated under subsection a.

Article 7 1. The person engaged in the preparation of a thesis is required to submit a written application to the College of Deans at an early stage, requesting admission to the doctoral programme and the appointment of a supervisor. This application must be made through the mediation of the intended supervisor and the chairperson of the Doctoral Examination Committee of the faculty in which the intended supervisor is appointed. 2. The candidate is required to submit the application referred to in paragraph 1 on a form available for this purpose from the faculty office. His application must be accompanied by a certified copy of the certificate of the examination referred to in Article 6. 3. On the form, the candidate shall state his name and address, the nature of the examination and the subject of the thesis, as well as the name, address and field of specialization of the desired supervisor. 4. The form shall be countersigned by the proposed supervisor and submitted to the chairperson of the Doctoral Examination Committee of the faculty in which the supervisor is appointed. 5. After consulting the proposed supervisor, the chairperson of the Doctoral Examination Committee shall add the name of the co-supervisor (where applicable) and the relevant Doctoral Examination Committee to the form and, after signing it, shall forward it to the College of Deans. 6. In cases where the chairperson of the Doctoral Examination Committee is not yet able to give the name of the co-supervisor (where applicable), the name of the supervisor and that of the relevant Doctoral Examination Committee shall suffice. Having completed the form, the chairperson shall sign it and forward it to the College of Deans, to be followed at a later date by an additional proposal for the appointment of a cosupervisor if necessary. 7. In cases where a Doctoral Examination Committee is proposed other than that of the faculty in which the supervisor is appointed, the chairperson referred to in paragraph 4 shall consult with the chairperson of the proposed Doctoral Examination Committee regarding the possible appointment of a co-supervisor.

Title I

The supervisor and the co-supervisor

Article 8 1. For each doctorate the College of Deans, having heard the advice of the Doctoral Examination Committee which submitted the application, shall appoint a professor at the University as supervisor. In addition the College, having heard the advice of the Doctoral Examination Committee, can decide to appoint a professor at the University as a second supervisor. 2. In cases where two supervisors are appointed, the conditions pertaining to the supervisor in these regulations shall apply to both supervisors. 3. Having heard the advice of the Doctoral Examination Committee, the College of Deans may depart from the conditions stated in paragraph 1 and appoint a professor from another Dutch university, the Open Universiteit (the Dutch Open University) or an institute of higher education outside of the Netherlands as supervisor. 4. In cases where the Doctoral Examination Committee proposes the appointment of a professor at an institute of higher education outside of the Netherlands as supervisor, this professor must occupy a position equivalent to that of professor at a Dutch university. 5. In cases where more than one supervisor is appointed, the supervisors shall consult one another to determine their respective tasks and responsibilities, having heard the wishes of the candidate.

Article 9 1. If a professor appointed as supervisor is given an honourable discharge subsequent to his appointment, the decision to allow the candidate in question to proceed to the public defence of the thesis shall be taken within five years of the date of said discharge. 2. If this decision is not taken within the period specified in paragraph 1, the appointment expires. Having heard the candidate and the Doctoral Examination Committee, the College of Deans shall appoint another supervisor, except in cases where more than one supervisor was appointed and where the College therefore does not deem a new appointment necessary.

Article 10 1. The supervisor shall be responsible for the supervision of the candidate and shall ensure that the thesis meets the requirements which apply to it in accordance with these regulations. 2. During this period of supervision and the production of the thesis, periodic consultation between supervisor and candidate shall take place.

Article 11 1. Having heard the Doctoral Examination Committee, the College of Deans may appoint one or, if necessary, two co-supervisors on the recommendation of the supervisor. The supervisor shall ascertain the willingness of the individual(s) in question to accept the appointment as co-supervisor. 2. The co-supervisor shall assist the supervisor in the supervision of the candidate and shall make his assessment of the quality of the thesis known to the supervisor.

Title IV

The Thesis Committee

Article 12 1. For each doctoral thesis, the Doctoral Examination Committee shall appoint a Thesis Committee on the recommendation of the supervisor and subsequent to the supervisor’s approval of the thesis. As a part of this process, the supervisor shall ascertain the willingness of the individuals in question to accept their appointment to the Thesis Committee. 2. In addition to the supervisor, a Thesis Committee shall consist of a minimum of four members, at least one of whom shall be a member of the faculty in question. Only one committee member may come from the supervisor’s department or working unit. 3. The committee members are required to hold the title of doctor and/or have the ius promovendi (i.e. the authority to supervise a doctoral candidate). The co-supervisor is not eligible for appointment as a member of the Thesis Committee. 4. The supervisor shall act as chairperson and convenor and shall issue a written recommendation to the Doctoral Examination Committee on behalf of the Thesis Committee. 5. The Thesis Committee shall assess the quality of the doctoral research as a whole, with regard to the research question as defined and agreed upon by the supervisor and candidate, the treatment of the subject, the command of the literature and the systematic presentation of the research. 6. At least one member of the Thesis Committee shall assess the manuscript as a whole; the evaluation of the other members of the committee may be limited to parts thereof. 7. The Thesis Committee does not attach conditions to its decision. However, the individual members of the committee are free to add suggestions and/or recommendations to their assessment. 8. Decisions shall be taken on the basis of a majority vote. In cases where the votes are equally divided, the Thesis Committee shall advise the Doctoral Examination Committee not to allow the candidate in question to proceed to the public defence of his thesis.

Title V

The Doctoral Examination Committee

Article 13 1. Each faculty has a Doctoral Examination Committee, made up of the professors of the faculty in question. 2. The Doctoral Examination Committee decides whether the candidate shall be allowed to defend the thesis and decides on the conferral of the doctorate. 3. Notwithstanding paragraph 1, in cases where there are fewer than eight professors in a faculty, the College of Deans shall decide upon the constitution of the Doctoral Examination Committee. 4. On the recommendation of the Doctoral Examination Committee, the College of Deans may install one or more subcommittees within a faculty, to which the authority of the Doctoral Examination Committee can be transferred. Such a subcommittee shall have at least eight members. 5. For each doctorate, a maximum of five additional members may be appointed to the Doctoral Examination Committee. 6. For the defence of each doctoral thesis, the Doctoral Examination Committee shall be augmented by the supervisor, the co-supervisor (where applicable) and those members of the Thesis Committee who are not already members of the Doctoral Examination Committee. The chairperson of the Doctoral Examination Committee is responsible for this process. 7. For the defence of each doctoral thesis, the relevant Doctoral Examination Committee may recommend that the College of Deans appoint other additional members to the committee. These shall be individuals who, in the opinion of the College, possess sufficient expertise to serve on the Doctoral Examination Committee.

Article 14 The committees and subcommittees referred to in Article 13 shall be chaired by the dean of the faculty in question. He may arrange for his replacement in this capacity by the Rector or a vice-rector, a member of the College of Deans or the vice-dean of the relevant faculty.

Title VI

The doctoral thesis

Article 15 1. The thesis shall consist of either a single academic discourse on a given subject or a collection of a number of separate academic discourses, all or part of which have been published, on condition that these separate discourses demonstrate sufficient cohesion in relation to a specific subject. 2. In accordance with Article 2.25, paragraph 4 of the VU Statute, the thesis may not contain anything that is contra Deum aut bonos mores. 3. In cases where the thesis consists of a collection of papers as referred to in paragraph 1, the required cohesion between these papers shall be made clear in an introductory and/or concluding chapter.

Article 16 The thesis shall demonstrate the ability of the candidate to carry out independent academic research.

Article 17 1. In the case of joint research conducted by two or three candidates, the results of the research may be expressed in a joint thesis, provided that the following conditions have been observed: a. Each of the authors must have made an independent, clearly identifiable contribution which merits the award of a doctorate. These conditions must be fulfilled to the satisfaction of the supervisor. b. Each of the authors shall bear personal responsibility both for a clearly identifiable part of the thesis and for the cohesion of the whole. c. The thesis shall clearly state the part played by each of the authors in the production of the thesis. 2. In the case of a joint thesis, the supervisor shall submit to the chairperson of the Doctoral Examination Committee a written declaration as to the contribution of each of the authors. The chairperson shall forward this declaration to the College of Deans. This declaration must be signed by the supervisor and all the authors of the thesis. 3. In the case of a joint thesis, the procedures and rules laid down in these regulations shall apply to each candidate individually.

Article 18 1. The thesis shall be written in Dutch, English, French or German, or in another language subject to the approval of the College of Deans. 2. In cases where the thesis is written in Dutch, a translation of the title and a summary of the content shall be appended in English, French or German. 3. In cases where the thesis is written in English, French or German, a translation of the title and a summary of the content shall be appended in Dutch. 4. In cases where the thesis is written in a language other than Dutch, English, French or German, a translation of the title and a summary of the content shall be provided in Dutch, as well as a translation of the title and a summary of the content in English, French or German.

Article 19 1. The thesis shall include a title page in accordance with the model stipulated by the College of Deans.This title page requires the approval of the Rector before the thesis may be reproduced. 2. The name of the supervisor and (where applicable) the co-supervisor shall be stated on the page following the title page of the thesis. 3. In cases where the candidate was given appreciable assistance by another member of the academic staff in the preparation of the thesis, this person’s name may be included on the page referred to in paragraph 2, subject to the approval of the Doctoral Examination Committee. 4. In cases where the doctoral research was partly made possible by support from outside the University, this may be mentioned on the page referred to in paragraph 2, subject to the approval of the Doctoral Examination Committee.

Article 20 1. Responsibility for the reproduction and distribution of the thesis lies with the candidate. 2. The thesis may be printed or reproduced in some related way, at the discretion of the candidate, as long as the requirement of reasonable legibility is met. 3. The thesis shall be produced in a conveniently sized format and in glue-bound or spiralbound form, or with a stitched binding. 4. At least four weeks prior to the public defence of the thesis, the thesis shall be sent to the Rector, to the Doctorate Examination Committee, to the Executive Board and to the University library. The number of copies to be supplied shall be determined by the College of Deans. 5. At least four weeks prior to the public defence of the thesis, an electronic version of the thesis shall be published by the University library. In cases where the thesis or part of the thesis is subject to an embargo, the electronic publication of the thesis will take place once the longest embargo has expired. In that case the electronic publication of the thesis shall be limited to the cover, the title page and the summary of the thesis in Dutch and in English. 6. With regard to the provision of copies of the thesis, the following stipulations apply: a. For the purposes stipulated in Paragraph 4 and for other purposes of the University, apart from the electronic archive of the University library, the candidate shall submit a number of copies to the beadle (pedel) of the University at least five weeks prior to the public defence of the thesis. The College of Deans shall determine the number of copies to be submitted. b. For the purposes of the electronic publication of the thesis as stated in Paragraph 5, the candidate shall submit an electronic version of the thesis, in its definitive form and layout, according to a procedure to be determined by the University librarian. This version of the thesis shall be submitted at least six weeks prior to the public defence of the thesis. 7. With a view to arranging the electronic version of the thesis as stated in Paragraph 6 subsection b, the following conditions apply: a. At least eight weeks prior to the public defence of the thesis, the candidate shall provide the University with a licence for non-exclusive publication of the thesis in electronic form, if necessary with a temporary embargo. b. With regard to the provision of this licence, the candidate is obliged to sign the standard licensing agreement drawn up by the Executive Board c. The licensing agreement specifies a reimbursement for the candidate in exchange for the provision of the thesis in accordance with the stipulations of Paragraphs 4 and 5.

Title VII

The appraisal of the thesis

Article 21 1. The thesis shall be subject to the appraisal of the supervisor. 2. Where applicable, the supervisor shall take into account the assessment of the cosupervisor in his appraisal of the thesis and shall evaluate the thesis in the light of the requirements stated in Articles 15, 16, 18, 19, 20 and, where appropriate, Article 17. 3. If the supervisor has been appointed in accordance with Article 8, paragraph 3, the chairperson of the Doctoral Examination Committee shall ensure that the thesis fulfils the requirements stated in Article 15, paragraph 2.

Article 22 1. When the supervisor is satisfied that the thesis meets the requirements of the doctorate, he shall give his approval to the thesis. 2. The supervisor shall immediately notify the Doctoral Examination Committee and the candidate in writing, to inform them of the assessment of the thesis as referred to in paragraph 1. 3. The supervisor shall submit the thesis to the members of the relevant Thesis Committee for assessment. 4. Within 30 days of the receipt of the thesis, the Thesis Committee shall issue its recommendation to the Doctoral Examination Committee and the candidate shall be informed of this recommendation by the supervisor. 5. Should circumstances so dictate, the Doctoral Examination Committee may extend the period referred to in paragraph 3 by a single additional period of 30 days.

Article 23 1. Having taken due notice of the supervisor’s approval of the thesis and the recommendation of the Thesis Committee, the Doctoral Examination Committee shall decide whether the thesis provides evidence of the candidate’s ability to carry out independent academic research sufficient to allow him to proceed to the public defence of the thesis. 2. The decision on whether the candidate may proceed shall be taken by majority vote in the Doctoral Examination Committee. If the votes are equally divided, the permission to proceed referred to in paragraph 1 shall be withheld. 3. The chairperson of the Doctoral Examination Committee shall ensure that the College of Deans and the candidate are directly informed of the Committee’s decision either to permit the candidate to proceed or to withhold this permission.

Article 24 In cases where the Thesis Committee’s recommendation regarding the thesis is not in agreement with the approval given by the supervisor, the Doctoral Examination Committee shall take the final decision on whether to permit the candidate to proceed to the public defence of the thesis, having consulted the supervisor and the Thesis Committee. The Doctoral Examination Committee shall make its decision known to the College of Deans, the supervisor, the co-supervisor (where applicable), the Thesis Committee and the candidate.

Article 25 In the event that the supervisor does not approve the thesis, the College of Deans, at the request of the candidate and having heard the supervisor and the Doctoral Examination Committee, may appoint another supervisor, except in cases where more than one supervisor was appointed and the College therefore does not deem a new appointment necessary.

Title VIII

The defence of the thesis/conferral of the doctorate

Article 26 1. The defence of the doctoral thesis and conferral of the doctorate shall take place in public in the presence of the relevant Doctoral Examination Committee. 2. The public session at which the thesis is defended and the doctorate is conferred shall be chaired by the Rector. He may arrange for his replacement in this capacity by a vicerector or a member of the College of Deans, in most cases the dean of the faculty in question or the vice-dean of that same faculty. 3. The time and place of this session shall be determined by or on behalf of the Rector after consultation with the supervisor, the chairperson of the Doctoral Examination Committee and the candidate. 4. The College of Deans shall determine the protocol for the public session, as well as the official pronouncements by the candidate prior to and after the public defence of the thesis, and the official pronouncement by the supervisor upon the conferral of the doctorate.

Article 27 1. The candidate shall defend the thesis for one hour against the objections raised by the Doctoral Examination Committee, and in particular by the members of the Thesis Committee referred to in Article 12 of these regulations, as well as by any other person present who has been given leave to do so by the Rector. 2. The Doctoral Examination Committee, or the supervisor acting at the behest of the committee, shall be responsible for ensuring that a sufficient number of opponents are present in order to provide adequate opposition for the candidate. 3. The raising of objections and the defence of the thesis shall be conducted in Dutch. Use of another language is subject to the approval of the Rector. 4. In the case of a joint thesis as referred to in Article 17, each candidate shall be called upon to defend the thesis separately in accordance with paragraph 1.

Article 28 1. The decision regarding the conferral of the doctorate is taken in a closed session of the Doctoral Examination Committee immediately after the defence of the thesis. 2. This session shall be chaired by the Rector, a vice-rector or a member of the College of Deans, in most cases the dean of the relevant faculty or the vice-dean of that same faculty. In this capacity the chairperson is a member of the Doctoral Examination Committee. 3. The supervisor shall act as secretary. In special cases, another member of the Doctoral Examination Committee may be appointed as secretary. 4. The chairperson of the Doctoral Examination Committee, in consultation with the supervisor, shall ensure that at least five members and/or additional members of the Doctoral Examination Committee attend the session. Other professors at the University have the right to attend the session. 5. The following persons may participate in the deliberations at the session: the regular members and additional members appointed to the Doctoral Examination Committee, the professors referred to in the last sentence of paragraph 4, and the individuals who have been granted permission by the Rector to participate in the opposition as part of the Doctoral Examination Committee.

6. The decision regarding the conferral of the doctorate is taken by majority vote of the regular members and additional members of the Doctoral Examination Committee, taking into account the candidate’s defence of the thesis.

Article 29 1. After the closed session, the chairperson shall reopen the public session and shall announce the result of the deliberations. 2. The supervisor shall then confer the doctorate, using the official pronouncement for conferral of the degree, and shall present the candidate with the doctoral certificate. 3. The supervisor or, subject to the permission of the chairperson, the co-supervisor shall then address the newly invested holder of the doctorate.

Article 30 1. The candidate upon whom the doctorate is conferred shall receive a certificate as proof thereof signed by the Rector and the professor acting as secretary, and bearing the seal of the University. 2. In cases where two supervisors have been appointed, both shall have the authority to sign or countersign the certificate. 3. In addition to the supervisor, the certificate can also be signed by the co-supervisor (where applicable). 4. In the event that the doctorate is conferred with the distinction of cum laude, this shall be stated on the certificate.

Title IX The cum laude distinction

Article 31 1. In cases where the supervisor or (where applicable) the co-supervisor is of the opinion that the candidate has demonstrated outstanding ability in his thesis, he shall submit a written and reasoned request to the chairperson of the Doctoral Examination Committee for the conferral of a doctorate with the distinction of cum laude. This request must be submitted at least three weeks prior to the public defence of the thesis. A request to this effect may also be submitted by each member of the Doctoral Examination Committee within one week of receipt of the thesis. 2. Once a request for the conferral of the cum laude distinction has been submitted, the chairperson of the Doctoral Examination Committee shall, without delay, bring this request before the Thesis Committee for approval. 3. The Thesis Committee shall issue its written recommendation to the chairperson of the Doctoral Examination Committee within seven days. The chairperson shall then submit the request and the Thesis Committee’s recommendation to all members of the Doctoral Examination Committee by return of post. 4. If one third of the members of the Doctoral Examination Committee submit a written objection to the proposal within seven days of the dispatch of the chairperson’s letter, the proposal shall be regarded as having been rejected and shall no longer form part of the decision-making process with regard to the conferral of the doctorate. 5. All members of the Doctoral Examination Committee shall be informed of the result of these deliberations in writing.

Article 32 1. The Doctoral Examination Committee takes the decision regarding the conferral of the cum laude distinction in the closed session referred to in Article 28, paragraph 1, following the public defence of the thesis. 2. The manner in which the candidate defends the thesis shall be taken into account when deciding whether to confer the cum laude distinction. 3. A two-thirds majority of the members and additional members of the Doctoral Examination Committee present at the public defence of the thesis and the subsequent closed session must lend their support to the proposal before the distinction may be conferred.

Title X Disputes

Article 33 The supervisor and the candidate may appeal to the College of Deans within 60 days against the decisions taken by the Doctoral Examination Committee as referred to in Articles 23 and 24. Having heard the supervisor, the candidate, the Thesis Committee and the Doctoral Examination Committee, the College of Deans shall decide whether to permit the candidate to proceed to the defence of the thesis.

Article 34 1. In the event of a dispute during the preparation of the thesis or regarding the approval of the thesis, the chairperson of the Doctoral Examination Committee shall act as mediator. 2. If the chairperson is also the supervisor, co-supervisor or a member of the Thesis Committee, the College of Deans shall appoint a member of the Doctoral Examination Committee as mediator.

Article 35 1. If the mediation referred to in Article 34 does not lead to agreement within eight days, any of the parties involved may refer their case to the College of Deans. 2. The College of Deans shall then appoint a committee, made up of three professors not involved in the preparation of the thesis, to make a recommendation regarding the dispute. 3. Having heard all parties involved, this committee shall submit a reasoned written recommendation to the College of Deans within 60 days of receipt of the application referred to in paragraph 1. 4. The College of Deans shall settle the dispute and make its decision known to the parties involved within 30 days of the receipt of the recommendation. 5. Should circumstances so dictate, the College of Deans may extend the periods stipulated in paragraphs 3 and 4 by a single additional period of 30 days.

Title XI The honorary doctorate

Article 36 1. Having heard the University’s Executive Board, the College of Deans shall take its decision concerning the conferral of an honorary degree in accordance with Article 2.28 of the VU Statute, on the basis of a nomination by a faculty board. 2. The College of Deans shall determine the time at which and the manner in which the doctorate referred to in paragraph 1 shall be conferred.

Title XII

Other provisions

Article 37: Double doctorate conferrals 1. In this provision, conferral of a double doctorate refers to the simultaneous granting of a doctoral degree by both the University and a foreign university. 2. The conferral of a double doctorate at the University can only take place with the prior written permission of the Rector. 3. Applications for the conferral of a double doctorate shall be submitted in writing to the Rector by the supervisor and the chairperson of the Doctoral Examination Committee of the faculty in which the supervisor was appointed. This application must demonstrate that the thesis was prepared within the context of a formal collaboration between the two universities concerned and as part of a joint research programme. 4. The requirements which apply to the conferral of a doctorate at the University are fully applicable, in addition to the following stipulations: a. a professor at the University and a professor at the university participating in the formal collaboration referred to in paragraph 3 shall be appointed as supervisors b. the thesis requires the approval of the relevant Doctoral Examination Committee at the University and the relevant Doctoral Examination Committee or equivalent body at the foreign university in question c. the thesis shall be defended at both the University and the foreign university in question within a period of four months.

Title XIII Final and interim provisions

Article 38 1. In cases not covered by these regulations or in cases where a given article is open to various interpretations, the final decision shall rest with the College of Deans. 2. A Doctoral Examination Committee has the authority to impose additional regulations with regard to the process of obtaining a doctorate. These regulations shall be subject to the approval of the College of Deans.

Article 39 Decisions regarding changes to these regulations shall be taken by a majority vote of the College of Deans.

Article 40 Applications for admission to the doctoral programme under consideration at the time these regulations come into force shall be dealt with in accordance with these regulations.

Article 41 These regulations came into effect on 1 September 2002, last updated 10 December 8 – with effect from 1 January 2009.

Procedural regulations

1. In cases where a professor is approached by a potential candidate, and especially when this candidate is not from the professor’s own department or working unit, the following guidelines shall be observed: once it has been established that the project in question constitutes a serious piece of research and that the professor judges the potential candidate capable of producing work of sufficient quality to serve as a thesis and is willing to accept the person as candidate, matters should be formalized in an application for admission to the doctoral programme, including the appointment of a supervisor, and the subsequent decision on admission as a doctoral candidate to be taken by the College of Deans. If the candidate is a trainee research assistant, application for admission to the doctoral programme must take place as soon as the trial period (of 9 or 12 months) has been successfully completed. 2. Form I, the request for admission to the PhD programme and designation of the supervisor and co-supervisor, if applicable, must be submitted together with the supplement as defined by article 7 of the Doctorate Regulations and a copy of the personal information page of the applicant’s passport. If these documents are not in the Dutch, English, French or German language, then they must be accompanied by a legalized translation in one of these languages 3. On the form I referred to in 2. above the full work address(es) of the person(s) in question shall be stated. The address of the University shall take precedence over any other address or work address. 4. For an application for admission to the PhD programme under Article 6.2. of the Doctorate Regulations, the following are to be attached to the form as defined in Article 7 paragraph 2 of these Regulations: a. certified copies of relevant diplomas; b. summaries of the curriculum components taken; c. a copy of the personal information page of the applicant’s passport; d. curriculum vitae including results of scientific work carried out; e. the proposed supervisor’s reasoned opinion in which the applicant is deemed capable of conducting independent scientific research; f. assessment of the Dean as chairperson of the doctoral committee; If these documents are not in the Dutch, English, French or German language, then they must be accompanied by a legalized translation in one of these languages. 5. The College of Deans shall inform the candidate in writing of the decision regarding admission to the doctoral programme and send copies to the Doctoral Examination Committee, the supervisor, the co-supervisor (where applicable) and the beadle of the University. The addresses of the supervisor and (where applicable) the co-supervisor shall also be stated on the form referred to in Article 7, if these addresses are outside of the University. 6. The Committee of the Rector and Vice-rectors (Rectorium) shall carry out the appointments stipulated in Article 13, paragraph 7, on behalf of the College of Deans. For this purpose, the chairperson of the Doctoral Examination Committee shall state the name of the person or persons nominated to serve on the Doctoral Examination Committee for a given doctorate on the form referred to in Article 23, paragraph 3. 7. Arrangements with the beadle regarding the date of the public defence of the thesis may only be made once the College of Deans is in possession of Form II, which gives notification of the decision by the Doctoral Examination Committee of the faculty in question to permit the candidate to proceed to the defence of the thesis, in accordance with Article 23 of the Doctorate Regulations. 8. As a rule, the public session of the Doctoral Examination Committee or the College of Deans shall begin at 1.45 p.m. or 3.45 p.m. If necessary, a starting time of 10.45 a.m. may be arranged. 9. As stated in Article 27, paragraph 1, the candidate shall defend his thesis for one hour. After consultation with the candidate, the Doctoral Examination Committee may give

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the candidate a maximum of 10 minutes at the beginning of this hour in which to present a general explanation of the research which forms the basis of the thesis. Professors at the University, professors from other universities and those who are taking part in the closed session may walk in the procession. The professors shall wear the ceremonial cap and gown. Non-professors are required to wear dark clothing in keeping with the occasion. During the public defence of the thesis, a male candidate is required to wear a dress suit. A female candidate is required to wear clothing in keeping with the occasion. In special cases, the Rector may honour a written request from the candidate and grant permission to wear a dark suit instead of a dress suit. The candidate may only make such a request after obtaining permission from the supervisor and the chairperson of the Doctoral Examination Committee. In such cases, the public defence of the thesis shall be held in the auditorium. During the public defence of the thesis the candidate shall be accompanied by two supporters (paranimfen). The supporters are required to observe the same dress code as the candidate. If the public defence of the thesis is held in the auditorium, the candidate may dispense with the support of paranimfen if he so wishes. The sessions at which doctoral candidates defend their thesis are announced in the University’s weekly newspaper and in the monthly bulletins issued by the Communication Department. The professors at the University receive a monthly schedule from the College of Deans in which the doctoral defences are listed. The acknowledgement of support which helped to make the doctoral research possible and which came from outside the University shall only take place in written form, after consultation with the supervisor and with the approval of the Doctoral Examination Committee. Commercial statements shall not be permitted in the thesis. The equivalent status of the foreign professorship to the professorship at a Dutch university as stipulated in Article 8, paragraph 4, is intended to ensure that both the academic level of the persons in question and the nature of their academic work are comparable with those of a Dutch supervisor. Accordingly, posts such as visiting professor and honorary professor shall not be considered sufficient in this respect. In the case of the conferral of a double doctorate, as referred to in Article 37, a reference to the foreign university that is party to the double doctorate shall be included on the back of the degree certificate.

Forms

Form I – Application for admission to the doctoral programme If you wish to obtain a doctorate, you should submit a written application to this effect to the College of Deans (Article 7 of the Doctorate Regulations). You can use the PDF form below for this purpose. Make a printout of the form and fill in the relevant details. You can then give the form to your supervisor. Remember to sign the form and to append a certified copy of your degree certificate (Dutch doctoraal, Master’s or equivalent). When all the relevant parties have filled in their details, the form is forwarded to the Doctoral Examination Committee, in this case the dean of the faculty in which you wish to obtain your doctorate. Alternatively, you can pick up a copy of Form I from the faculty secretariat.

Form II – Notice of admission to the defence of the doctoral thesis The chairperson of the Doctoral Examination Committee sees to it that the College of Deans and the candidate are directly informed of the committee’s decision either to permit the candidate to proceed to the defence of the doctoral thesis or to withhold this permission (Article 23 of the VU Doctorate Regulations). The PDF form below can be used by the chairperson of the Doctoral Examination Committee or the supervisor for the purpose of reporting this decision to the College of Deans. Make a printout of the form and fill in all the relevant details. Sign the form and send it to: Vrije Universiteit College of Deans De Boelelaan 1105 1081 HV Amsterdam Alternatively, you can pick up a copy of Form II from the faculty secretariat.

STEP-BY-STEP GUIDE

This guide is intended for the supervisor and the candidate. It covers the entire doctoral programme, from admission as a doctoral candidate to the public defence of the doctoral thesis. Step 1 Once the potential candidate and the intended supervisor decide that there are sufficient grounds to expect the successful completion of the doctoral degree, they submit Form I (Art. 7, 8 and if applicable 11 of the Doctorate Regulations) to the Doctoral Examination Committee*. In response to this application the College of Deans will then decide on admission to the doctoral programme, appointment of a supervisor and (where applicable) a co-supervisor. The College of Deans then informs those involved about the admission and the relevant appointments (Procedural Regulation 3, Doctorate Regulations). Step 2 When the supervisor has determined that the thesis meets the required standards, he approves the thesis and directly informs the Doctoral Examination Committee* and the candidate in writing (Art. 22, Doctorate Regulations). Step 3 The supervisor proposes the composition of the Thesis Committee to the Doctoral Examination Committee*. The Thesis Committee is appointed by the Doctoral Examination Committee; the supervisor acts as chairperson and convenor (Art. 12, Doctorate Regulations). Step 4 After the supervisor has approved the thesis, he then submits it to the relevant Thesis Committee for assessment. The Thesis Committee issues its recommendation to the Doctoral Examination Committee* within 30 days of receipt of the thesis. The supervisor informs the candidate of the recommendation. The aforementioned term of 30 days can be extended by a single additional period of 30 days (Art. 22, Doctorate Regulations). Step 5 The Doctoral Examination Committee* decides whether the candidate may be permitted to proceed to the defence of the thesis and directly informs the College of Deans and the candidate of this decision by means of Form II (Art. 23, Doctorate Regulations). Step 6 The candidate arranges the date of the public defence of the thesis with the beadle, in consultation with the Doctoral Examination Committee*, the supervisor and (where applicable) the co-supervisor. The beadle instructs the candidate as to the protocol and practical arrangements pertaining to the defence of the thesis (Procedural Regulation 7, Doctorate Regulations). *

By virtue of his office, the dean is chairperson of the Doctoral Examination Committee (Article 14, Doctorate Regulations). Depending on the situation, which can vary per faculty, the dean has the formal or informal mandate of the Doctoral Examination Committee to deal with these matters directly. Due to possible procedural differences between faculties, it is advisable to formalize these and other matters of internal procedure in a protocol within the faculty.

Annex II. NFU Guidelines for PhD tracks in biomedical sciences in the Netherlands. Subject to change. Please see www.nfu.nl for most up todate version.

NFU Guidelines for PhD tracks in biomedical sciences in the Netherlands

Joint guidelines of the Graduate Schools of the Dutch University Medical Centres (UMCs) on the PhD thesis, the PhD project, and the education of PhD students Together, the eight Dutch UMCs together deliver more than 1,000 successfully defended PhD theses each year, perceived to be of high scientific quality according to international standards. The importance of maintaining and consolidating this position is obvious and the UMC Graduate Schools have decided to collaborate to achieve this. The Organisation of PhD Education in Biomedicine and Health Sciences in the European System (ORPHEUS) has developed guidelines for European medical and biomedical PhD tracks since 2004. In 2009, ORPHEUS published a Position Paper, titled ‘Towards Standards for PhD Education in Biomedicine and Health Sciences’. Several UMC Graduate Schools are members of ORPHEUS. The Dutch UMC Medical Schools have developed guidelines, inspired by the process in Orpheus. The recommendations are explicitly presented as guidelines. Substantiated deviation from the guidelines is possible, and the autonomy of the UMCs and the existing diversity amongst the Graduate Schools must be respected. The UMC believe that these guidelines can contribute to the development and harmonisation of explicit quality standards for the doctorate level academic education, to the benefit of present and future PhD students, PhD supervisors and Graduate Schools. The deans of the UMCs agreed on the resulting ‘NFU guidelines for PhD tracks’ in their meeting on October 15, 2011. The NFU ‘Guidelines for PhD tracks’ will be revised and updated every three years, in order to keep track with international developments and changes. Below, the NFU guidelines are presented, and compared to the ORPHEUS standards.

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NFU Guidelines for PhD tracks Guideline for the number of papers in a PhD thesis An approved manuscript contains at least 3 to 5 papers, of which 2 to 3 are published or accepted with the PhD student as first author, and of which at least 2 are or will be published in journals with a medium to high impact factor in the research field of the discipline. Comment: The final approval of a PhD thesis is an individual decision of the doctoral committee. The current guideline intends to provide a lower limit, taking into account the diversity between UMCs and disciplines. It also provides an indication for what is considered reasonable and helps to prevent unintended inflation of the requirements for a PhD thesis. ORPHEUS: “…, it is recommended that the benchmark for a PhD thesis in biomedicine and health sciences should be the equivalent of three in extenso peer‐reviewed papers published in internationally recognised journals.” The UMC Graduate Schools further accentuate this guideline.

Guideline for the length of a PhD track The length of a PhD track equals 3‐4 years of full time research work. Comment: A standard research trainee (‘OiO’) employment of 4 years serves as a model for the PhD track duration. The national and international tendency to reduce the PhD track to three years, with a preparation year in a research master, is not generally approved by the Dutch UMCs. On the other hand, the UMCs also do not favour an extension of the PhD track duration. A tenure track application should be separated from the PhD track. The requirements for clinical and preclinical PhD tracks are similar, although a clinical PhD track might be combined with medical specialist training. Assuming that a PhD student performs other tasks as well, the equivalent of 3‐4 years of research work plus doctoral education is the basic principle for all PhD tracks. ORPHEUS: “PhD programmes normally have a duration of 3‐4 years full time commitment.” Guideline for the training of PhD students The doctorate level academic training programme equals 20 to 30 EC (ECTS) and may consist of acquiring specific academic (discipline specific) skills, general scientific skills and transferrable skills, as well as attending scientific conferences, seminars and master classes, participation in retreats and journal clubs, and other activities contributing to the doctorate level academic education of PhD students as highly qualified future researchers and professionals in an international context. Comment: A legal outline plan for PhD students’ education does not exist. Doctoral education is mainly training‐on‐the‐job. Next to this, all Graduate Schools offer a PhD course programme. This document is based on the October 2011-NFU document; the paragraph ‘Guideline for propositions added to the PhD thesis’ is not applicable for VUmc and therefore removed. Page | 2 of 4

NFU Guidelines for PhD tracks The current guideline offers an indication for the scope and extent of the doctorate level academic education programme. ORPHEUS: “It is recommended that the course programme is formalised and limited to about 6 months (~30 ECTS‐points) of the total PhD programme.” The UMC Graduate Schools accept a more flexible guideline of 20‐30 EC. With respect to the content of the PhD education, the UMC guidelines agree with ORPHEUS.

Guideline for including the portfolio in PhD thesis All PhD courses followed and other activities that form part of the education should be included in the PhD thesis, with the competences achieved. Comment: Since the status and content of the doctoral level academic education are not generally established in rules, it is important to display the PhD student’s education. Including the portfolio in the PhD thesis will give doctoral education a more prominent role in the PhD track. The PhD student and the PhD supervisor together are responsible for displaying the portfolio correctly. ORPHEUS has no guideline on this subject.

Generic final achievement standards for a doctorate The final achievement standards for a doctorate are adopted from the VSNU Position Paper ‘Hora est!’ (2004). • The successful candidate has made an original contribution to academic research of a quality which in stands up to peer review at the level usual in the Netherlands; • The successful candidate has demonstrated their ability to apply the academic methods used in the discipline concerned for developing, interpreting and putting into practice new knowledge; • The successful candidate has acquired and worked with a substantial body of knowledge which, at the very least, embraces the principles and methods of international academic practice and of theorisation, methodology and study in the discipline concerned; • The successful candidate possesses the ability to design and implement a substantial project for the purpose of developing new knowledge; • The successful candidate is able to communicate knowledge and methods pertaining to their discipline or specialism in an effective way; • The successful candidate is able to exercise social responsibility in conducting, applying and making use of their own research. We added another final achievement standard for biomedical PhD tracks. This document is based on the October 2011-NFU document; the paragraph ‘Guideline for propositions added to the PhD thesis’ is not applicable for VUmc and therefore removed. Page | 3 of 4

NFU Guidelines for PhD tracks

• The successful candidate communicates his research and its results through publications in internationally recognised, peer reviewed journals. Comment: Doctorate graduation is the third phase and finalization of academic education. The PhD thesis is the legally required test of a successful development into an independent academic researcher. The generic final achievement standards specify in more detail the required level of doctorate graduation and clarify expectations. Academic uniformity is ensured by adopting the VSNU standards. The VSNU standards do not mention any requirements about publications. In the field of biomedical research, it is common practice to publish research in journals. For sake of clarity, we added this standard.

ORPHEUS has no guideline on this subject. October 2011

This document is based on the October 2011-NFU document; the paragraph ‘Guideline for propositions added to the PhD thesis’ is not applicable for VUmc and therefore removed. Page | 4 of 4

Annex III. In dienst treden: OIO - regeling VUmc. Subject to change. Please see 'VUmc Kwaliteitsnet' for most up to date version.

Titel Regeling in dienst treden OIO (VUmc) Toepassingsgebied

Toepassingsgebied VUmc

Doelgroep Alle medewerkers die te maken hebben met –indiensttreding van– een OIO Doel Informatie bij in dienst treden van een OIO Verantwoordelijkheden en bevoegdheden

Verantwoordelijkheden Leidinggevenden en P&O.

Bevoegdheden Leidinggevende beslist over indiensttreding. P&O regelt (administratieve formaliteiten bij) indiensttreding en tijdens het verdere verloop van het dienstverband Onderwerp

Inleiding Een Onderzoeker in Opleiding (OIO) wordt, in principe voor 4 jaar, in dienst genomen met als doel te promoveren op een onderzoeksproject binnen een onderzoeksinstituut van VUmc.

We kennen deze functie al langer en de functie heeft verschillende namen gedragen: promovendus, AIO en nu dus OIO. Met deze drie benamingen worden dezelfde functies bedoeld. Met een AIO werd een Assistent in Opleiding bedoeld, deze term werd vroeger binnen de universiteiten gehanteerd, maar tegenwoordig heet de betreffende functie binnen de universiteiten ‘promovendus’. Een OIO (Onderzoeker in Opleiding) is de titel die deze functie heeft gekregen binnen de CAO van de Universitair Medische Centra. Een AGIKO is een assistent geneeskundige in opleiding tot klinisch onderzoeker. Deze laatste is een aparte categorie en wordt hier verder niet besproken.

Uitwerking van het onderwerp Beslissing over indiensttreding van een OIO: Het afdelingshoofd van de afdeling waar de OIO in dienst komt beslist over indiensttreding van de OIO en regelt dat er een opleidings- en begeleidingsplan wordt opgesteld en dat de juiste stukken bij de personeelsadministratie worden aangeleverd.

Bij indiensttreding dienen de volgende stukken bij de personeelsadministratie te worden aangeleverd: •

Een melding indiensttreding,

•

Een recent CV van de nieuw aan te nemen OIO,

•

Een ondertekend ‘Opleidings en begeleidingsplan’: ondertekening door de eerste promotor, voorzitter OIO-commissie (hiertoe gemandateerd door instituutsdirecteur) en OIO.

Het ‘Opleidings- en begeleidingsplan’ : In dit plan wordt het onderzoekplan beschreven en wordt vastgelegd welk onderwijs wordt ontvangen en welk onderwijs wordt gegeven. Voorts wordt vastgelegd hoe de begeleiding is geregeld. In elk geval dient de begeleiding mede in te houden het voeren van een voortgangsgesprek door de direct leidinggevende, na 3 maanden, na 9 maanden en vervolgens ieder jaar. Het doel van de 4-jarige OIO periode is tweeledig: 1.

het zelfstandig leren verrichten van onderzoek resulterend in een proefschrift en promotie, en

2.

hieraan gerelateerd, de vorming tot onderzoeker (onderzoekersopleiding).

Het leren verrichten van onderzoek impliceert ondermeer dat de OIO naast het theoretische werk, het praktisch onderzoek grotendeels zelf dient te verrichten.

De OIO termijn: Een OIO komt in dienst op basis van artikel 2.4.4 van de CAO UMC (blz. 19 van de CAO). Dit betekent dat de OIO in dienst komt voor de duur van de opleiding. De OIO arbeidsovereenkomst duurt in principe 4 jaar. DE OIO kan de mogelijkheid geboden

worden om 0,8 fte te werken (met de daarmee gerelateerde verlenging van de projectduur), indien de betreffende subsidiegever daartegen geen bezwaar heeft. Het beleid is er op gericht binnen deze periode minimaal het praktische onderzoek te hebben afgerond en het concept manuscript van het proefschrift bij de promotiecommissie te hebben ingeleverd. Dit impliceert dat de promotieplechtigheid uiterlijk binnen 3 maanden na afloop van het OIO contract plaatsvindt. Indien de OIO binnen de aanstellingstermijn het manuscript heeft ingediend komt hij/zij in aanmerking voor een eenmalige bonus van 750 euro bruto. Zie hoofdstuk 17 artikel 17.4.4 van de CAO UMC.

Begeleiding van de OIO: Negen maanden na de indiensttreding als OIO wordt met betrokkene door de directe begeleider/copromotor en de promotor een beoordelingsgesprek gevoerd op basis waarvan al dan niet wordt besloten het contract te verlengen. Drie jaar na de indiensttreding wordt wederom door dezelfde personen een beoordelingsgesprek gevoerd waarbij expliciet de toekomst van de OIO aan de orde wordt gesteld teneinde het 4e jaar ook te gebruiken voor de voorbereiding op deze toekomst (bijv. door het volgen van op de toekomst toegesneden cursussen). De OIO opleiding valt onder verantwoordelijkheid van de directeur van het onderzoeksinstituut, gemandateerd naar de OIO onderwijscommissie van het Onderzoekinstituut, waarbinnen de OIO in dienst is. Bij conflicten of ander problemen, is de directeur van het onderzoeksinstituut het eerste aanspreekpunt. Daarbij kan de P&O adviseur om advies gevraagd worden.

Voor informatie over de (verplichte) cursussen kan intranet van de VU/faculteit geraadpleegd worden. Hier vind u onder het kopje 'Onderzoek' de Promovendus/OIO-brochure en het Promovendus/OIO Nieuwsbulletin. Tevens kan voor OIO documenten en formulieren Kwaliteitsnet VUmc geraadpleegd worden.

Verlenging van de opleiding van de OIO (artikel 2.4.4 van de CAO): Verlenging van de opleiding van de OIO kan op een beperkt aantal gronden worden aangevraagd, o.a.: 1.

(langdurige) ziekte,

2.

aanwijsbare omissies in de begeleiding,

3.

familieomstandigheden e.d.

4.

Zwangerschaps- en bevallingsverlof en ouderschapsverlof

De promotor vraagt schriftelijk en gemotiveerd de verlenging voor de OIO aan bij de directeur van het onderzoeksinstituut, met een financieel dekkingsplan, waar nodig gefiatteerd door het afdelingshoofd. De directeur van het onderzoeksinstituut kan de P&O adviseur om advies of informatie vragen. De onderwijscommissie van het onderzoeksinstituut adviseert op grond van: het beargumenteerde verzoek, de opleidings- en begeleidingsovereenkomst, de beoordeling na negen maanden en de beoordeling na drie jaar. Indien de directeur akkoord gaat met verlenging van de opleidingsduur stuurt het afdelingshoofd een mutatie formulier naar P&O met de brief van de directeur van het onderzoeksinstituut. P&O van de divisie/dienst stuurt een brief naar de medewerker waarin staat per welke datum het dienstverband zal eindigen. Dit dient geen verlenging van de arbeidsovereenkomst te zijn, met de nieuwe afspraak over het einde van de opleiding is de duur van de opleiding gewijzigd. Het dienstverband werd aangegaan voor de duur van de opleiding. (NB: Wanneer de financiering van de OIO niet uit de 1e geldstroom is geregeld zal het afdelingshoofd zich ervan vergewissen dat er voldoende financiële dekking is voor de langere duur van de opleiding.) Januari 2010 Auteur Koker, A.A.J. Beoordelaars AAJ. Koker G. van Veen Autorisator Veen, Gerida van Publicatiedatum 18-02-2010 Controledatum 01-04-2011

Annex IV. Opleidings- en begeleidingsplan. Subject to change. Please see 'VUmc Kwaliteitsnet' for most up

personeel en organisatie

to date version.

formulier OIO opleidings- en begeleidingsplan VU medisch centrum T.a.v. P&O divisie…. Ruimtenr:…. Postbus 7057 1007 MB Amsterdam

Dit formulier printen, invullen, ondertekenen, originele bewijsstukken bijvoegen en inleveren/ opsturen. NB: Invullen kan ook op PC (gebeurt automatisch via MS Word). Navigeren met muis of TAB-toets/Shift-TAB. Na invullen direct printen, ondertekenen, originele bewijsstukken bijvoegen en inleveren/ opsturen.

* Verplicht invullen, anders retour. Vóór de 1e van de maand inleveren bij de divisieadministratie. Declaraties ouder dan 3 maanden worden niet verwerkt. Altijd de originele bewijsstukken bijvoegen.

Opleidings- en begeleidingsplan voor OIO’ s/promovendi (maakt onderdeel uit van de arbeidsovereenkomst)

Training and Guidance Plan for Research Assistants (is part of the employment contract)

Het model Opleidings- en begeleidingsplan voor oios/promovendi is gebaseerd op artikel 6.8 van de CAO Nederlandse Universiteiten: CAO-artikel 6.8 Opleidings- en begeleidingsplan 1. De werkgever ziet er op toe dat, na overleg met de oio/promovendus en in overeenstemming met de aangewezen begeleider dan wel de promotor voor de oio/promovendus een op hem afgestemd opleidings- en begeleidingsplan wordt vastgesteld, en dat dit plan binnen 3 maanden na de aanvang van de arbeidsovereenkomst aan de oio/promovendus wordt uitgereikt. 2. Het opleidings- en begeleidingsplan wordt tegen het einde van het eerste jaar nader ingevuld voor de verdere duur van de arbeidsovereenkomst en wordt zo nodig van jaar tot jaar bijgesteld. 3. In het opleidings- en begeleidingsplan wordt in ieder geval vastgelegd: a. welke kennis en vaardigheden dienen te worden verworven en op welke wijze dit dient plaats te vinden; b. wie voor de oio/promovendus optreedt als begeleider, dat wil zeggen onder wiens toezicht de oio/promovendus werkzaam is en, wie de promotor is. Indien de begeleider niet tevens de promotor is, wordt bovendien vastgelegd dat de oio/promovendus bij de aanvang van het promotieonderzoek, alsmede die momenten, die beslissend zijn voor de voortgang van het onderzoek, doch ten minste eenmaal per jaar, een gesprek heeft over het promotieonderzoek met de promotor; c. de omvang in uren per maand van door de aangewezen begeleider te geven persoonlijke begeleiding waarop de oio/promovendus tenminste recht heeft.

The model for the training and guidance plan for research assistants is based on article 6.8 of the Collective Labour Agreement (CAO) of the Dutch Universities: CAO-article 6.8 Plan for training and supervision 1. The employer shall see to it that, in consultation with the research assistant and with the agreement of the apointed mentor or supervisor, a custom tailored plan for training and guidance is set up for the research assistant, and that this plan is given to the research assistant within 3 months after the start of employment. 2. The plan for training and guidance shall be fleshed out in more detail for the remainder of the employment period towards the end of the first year, and shall be adjusted from year to year if necessary. 3. The plan for training and guidance shall in any case establish: a. what knowlegde and skills must be acquired and in what way this should take place; b. who will act as mentor for the research assistant, i.e. under whose supervision the research assistant will work, and, who will be the supervisor. If the mentor is not also the supervisor, it must also be arranged that the research assistant will discuss the research for the doctoral degree with the supervisor at the start of the research project as well as at decisive moments for the progress of the research, but at least once a year; c. the extent of the personal guidance, in hours per month, that the research assistant is minimally entitled to receive from the appointed mentor.

1. Persoonlijke gegevens – Personal data Eigennaam en voorletters Birth name and initials

Roepnaam Firstname

Geboortedatum, geslacht

-

Date of birth, sex

-

man

vrouw

male

female

Adres Street, house number

Postcode en woonplaats Postal code and city

2. Werkadres – Work address Faculteit / instituut Faculty / institute

Afdeling Department

Telefoonnummer werk

Mobiel tel. nr.

Telephone number work

Mobile number

E-mail werk E-mail work

3. Vooropleiding – Previous qualifications Opleiding Course

Universiteit University

Datum afstuderen

-

Graduation date

-

Judicium Degree classificaton

4. Dienstverband – Employment at VUmc Datum in dienst Commencement of employment

-

-

-

-

Werktijdfactor Working-time factor

Datum uit dienst (verwacht) Expected termination date

Financier Source of funding

eerste geldstroom first flow of funds: direct funding by government

tweede geldstroom second flow of funds: funds provided by the Netherlands Organization for Scientific Research

derde geldstroom, nl. thrid flow of funds: funds paid by external clients for educational services or research

anders, nl. other, namely

5. Begeleiding - Guidance Promotor(es) Supervisor(s)

Co-promoter(es) Co-supervisor(s)

Begeleider(s) Mentor(s)

6. Onderzoeksschool – Research school Lid van onderzoeksschool? Member of research school?

ja /yes

nee /no

Zo ja, naam onderzoeksschool vermelden If yes, please give name of research school

7. Onderzoeksplan – Research plan (Werk)titel onderzoek (Working) title of the research

Samenvatting van de probleemstelling Summary of the research proposal

Onderzoek is onderdeel van de onderzoeksschool / het onderzoeksinstituut (programma): The research is part of the research school / institute (programme):

Is het onderzoeksvoorstel door de wetenschappelijke commissie van de onderzoeksschool of het onderzoeksinstituut goedgekeurd?

ja /yes

nee /no

Has the research proposal been approved by the academic committee of the research school / institute?

Planning onderzoeksopzet eerste jaar Research plan for the first year

Globale onderzoeksopzet volgende jaren General research plan for the subsequent years

• •

Bijlage: de projectaanvraag, het onderzoeksvoorstel en/of het werkplan Appendix: the project application, the research proposal and/or the plan of work

8. Opleidingsplan – Training plan Studielast Study burden

Planning te volgen opleiding eerste jaar (naam cursus en de verzorgende instelling) Training plan for the first year (name of course and institute)

Globale planning te volgen opleiding volgende jaren (naam cursus en de verzorgende instelling) General plan for the training in subsequent years (name of course and institute)

Is het opleidingsplan conform de eisen van de onderzoeksschool / het onderzoeksinstituut? Does the training plan meet the requirements of the research school / institute?

ja /yes

nee /no

9. Begeleidingsplan – Guidance plan Taakverdeling van de begeleiding tussen promotor, co-promotor en begeleider (indien van toepassing) Division of guiding tasks between the supervisor, co-supervisor and mentor (if applicable)

Omvang van begeleiding

uur per maand

Extent of guidance

hours per month

Data waarop gesprekken plaatsvinden met de promotor

datum eerste gesprek (aanvang arbeidsovereenkomst)

Dates of interviews with the supervisor

date of first interview (start of appointment) -

datum tweede gesprek (na 9 maanden) date of second interview (after 9 months) -

datum derde gesprek (na drie jaar) date of third interview (after three year) -

Begeleidingsbehoefte van promovendus Guidance requirements of the research assistant

Bijzonderheden (zoals verblijf in buitenland) Miscellaneous (e.q. time spent abroad)

10. Rapportage - Reports Jaarlijks schrijft de oio/promovendus een verslag van werkzaamheden met daarin beschreven: - de voortgang van het onderzoek - de aard en omvang van de gevolgde opleiding - een werkplan voor het komende jaar De rapportage is in het eerste jaar na tien maanden beschikbaar en in de volgende jaren bij het functioneringsgesprek. The research assistant compiles an annual report of his/her activities, specifying: - the progress of the research - the nature and extent of the course followed by the research assistant - a plan of work for the coming year The report must be available after ten months in the first year and at the appraisal interview in subsequent years.

11. Beoordelings- en/of jaargesprekken – Assessments and annual interviews De basis van de beoordelings- en/of jaargesprekken bestaat uit de rapportage van de oio/promovendus en het opleidings- en begeleidingsplan.1 De voortgang van het onderzoek en de resultaten van het eerste jaar geven een indicatie of de verwachting gewettigd is, dat het doel van het promotietraject wordt bereikt: afsluiting met een promotie. Een negatieve beoordeling kan leiden tot tussentijdse beëindiging van de arbeidsovereenkomst. The assessments and/or the annual interviews are based on the research assistant’s report and the training and guidance plan (see footnote). The research progress and the results in the first year provide an indication of whether the expectations are justified that the project will be concluded with the awarding of a Ph.D. A negative assessment can result in premature termination of the appointment.

12. Planning van de beoordeling en/of jaargesprekken Schedule for the assessments and/or the annual interviews Elk jaar zal een jaargesprek worden gevoerd. Het eerste gesprek vindt na vijf maanden plaats. An annual interview will be held each year. The first interview will take place after five months.

De eerste beoordeling zal na ongeveer acht maanden plaatsvinden. The First assessment will take place after approximately eight months.

(datum) (date)

(datum) (date)

-

-

-

-

13. Onderzoeksfaciliteiten – Research facilities Is de benodigde computerhardware aanwezig? Is the required computer equipment available?

Is de benodigde computersoftware aanwezig? Is the required software available?

Is de benodigde apparatuur aanwezig? Is the other required equipment available?

Zijn de benodigde overige voorzieningen aanwezig? Are other required facilities available?

Te voorziene onderzoekskosten Anticipated research expenses

14. Facultair beleid (in te vullen door de faculteit) Faculty policy (to be filled out by the faculty)

15. Bijstelling van het opleidings- en begeleidingsplan Revisions to the training and guidance plan Bijstelling van het opleidings- en begeleidingsplan vindt zonodig plaats na het eerste jaar voor de verdere duur van de aanstelling en zo nodig van jaar tot jaar. De bijstellingen kunnen in een bijlage worden vastgelegd. If necessary, the training and guidance plan will be revised after the first year and be thereafter effective for the rest of the appointment or from year to year. Any revisions can be recorded in an appendix.

16. Ondertekening - Signatures Ondertekende verklaart de gegevens op dit formulier naar waarheid te hebben ingevuld. The undersigned declares that the information entered in this form is true and correct.

Handtekening voor akkoord promotor Approved by the supervisor

datum date

-

-

Handtekening voor akkoord oio/promovendus Approved by the research assistant

datum date

-

-

Handtekening voor akkoord voorzitter onderwijscommissie (gemandateerd door directeur onderzoeksinstituut) Approved by the chairman of the education committee (by authority of the director of the research school / institute)

datum date

-

-

Annex V. PhD project proposal. Subject to change. Please see intranet/afdelingen/instituut/ VUmcCCA/research/procedures/7104700/ for most up to date version.

PROJECT PROPOSAL VUmc CCA For PhD students & Postdocs Maximum of 6 pages

1

Version august 2005

Project proposal for research in VUmc CCA

1

Title project:

2

Duration of project: Expected start date:

3

Funding: 1. VUmc 2. NWO, KNAW, EU 3. Collection funds (e.g. KWF, Rheumatic etc) 4. Industry Please specify (including project number, sum of money, granted personnel)

4

Project fits in VUmc CCA programme: 1. Oncogenesis 2. Immunopathogenesis 3. Disease Profiling 4. Therapy

5

Project leader(s) and department(s): 1. 2.

6

Name investigator (if known) + function: 1. PhD student 2. Postdoc 3. Other

7.

Short summary of project:

2

8

Background of research with short description of relevant findings from literature and key publications

9

Description of own research from the department(s) involved, which connects to the new project proposal, including preliminary results and key publications (max. 5)

Project proposal form VUmc CCA

10

Aim of investigation

11

Plan of investigation

a

Detailed work plan for the first halve of the project period including materials, methods and statistics

b

Global work plan for the second halve of the project period

Project proposal form VUmc CCA

Annex VI. Opleidings- en begeleidingsplan for clinical researchers. Subject to change. Please see www.vumc.nl/afdelingen/cca-opleidingen/infoPhD/for most up to date version. Formulier is niet bestemd voor P&O; alleen inleveren bij: Hand this form only at (not P&O): Bureau VUmc CCA De Boelelaan 1117, PK 7 Z 182 1081 HV Amsterdam tel: +31-20-4443113 email: [email protected]

Onderzoeksplan voor klinische onderzoekers in opleiding (ANIOS, AIOS, junior stafleden, en arts-onderzoekers) Research Plan for Clincial Research Assistants

Persoonlijke gegevens – Personal data Eigennaam en voorletters Birth name and initials

Roepnaam First name

Geboortedatum, geslacht Date of birth, sex

man male

vrouw female

Adres

Street, house number

Postcode en woonplaats Postal code and city

Werkadres – Work address Faculteit / instituut Faculty / institute

Afdeling

Department

Telefoonnummer werk Telephone number work

Mobiel tel. nr. Mobile number

E-mail werk E-mail work

Vooropleiding – Previous qualifications Opleiding Course

Universiteit University

Datum afstuderen Graduation date

Judicium

Degree classification

Dienstverband – Employment at VUmc Datum in dienst

Commencement of employment

Werktijdfactor

Working-time factor

Datum uit dienst (verwacht) Expected termination date

Type aanstelling (kruis aan): ANIOS AIOS* junior staflid arts-onderzoeker Type of employment

* Indien AIOS: de te volgen opleiding tot specialist: In case of AIOS: training program medical specialist

Financier (geldstroom)

Source of funding

Begeleiding – Guidance Promotor(es) Supervisor(s)

Co-promotor(es) Co-supervisor(s)

Begeleider(s) Mentor(s)

1

Onderzoeksplan – Research plan (Werk)titel onderzoek

(Working) title of the research

Samenvatting van de probleemstelling (max Summary of the research proposal

A4)

Is het onderzoeksvoorstel door de wetenschappelijke commissie van de onderzoeksschool of het onderzoeksinstituut goedgekeurd? Has the research proposal been approved by the academic committee of the research school / institute?

• Bijlage: de projectaanvraag, het onderzoeksvoorstel en/of het werkplan

• Appendix: the project application, the research proposal and/or the plan of work

Opleidingsplan – Training plan Planning te volgen cursussen (naam cursus en de verzorgende instelling) Training plan (name of course and institute)

Begeleidingsplan – Training plan Data waarop gesprekken plaatsvinden met de promotor: volgens jaargesprekken Dates of interviews with the supervisor: according to annual planning

16. Ondertekening – Signatures Ondertekende verklaart de gegevens op dit formulier naar waarheid te hebben ingevuld. The undersigned declares that the information entered in this form is true and correct. Handtekening voor akkoord promotor Approved by the supervisor

datum date

Handtekening voor akkoord oio/promovendus Approved by the research assistant

datum date

Handtekening voor akkoord voorzitter onderwijscommissie VUmc CCA Approved by the director of the research school / institute

datum date

2

Annex VII. Formulier jaargesprek OIO/promovendus.Subject to change. Please see P&O service for most

personeel en organisatie

up to date version.

formulier OIO/Promovendus Dit formulier printen, invullen, ondertekenen, originele bewijsstukken bijvoegen en inleveren/ opsturen. NB: Invullen kan ook op PC (gebeurt automatisch via MS Word). Navigeren met muis of TAB-toets/Shift-TAB. Na invullen direct printen, ondertekenen, originele bewijsstukken bijvoegen en inleveren/ opsturen.

VU medisch centrum Postbus 7057 1007 MB Amsterdam

* Verplicht invullen, anders retour. Vóór de 1e van de maand inleveren bij de divisieadministratie. Declaraties ouder dan 3 maanden worden niet verwerkt. Altijd de originele bewijsstukken bijvoegen.

Annual interview – Report of annual interview – PhD-student

OIO/Promovendus

2/2006

Verslag jaargesprek

Dit gedeelte in te vullen door personeelsadministratie/This section to be completed by HR administration:

Personeelsnummer/employee number

Informatie/information: • Intranet /kwaliteitsnet, P&O jaargesprek/beoordeling / Intranet/kwaliteitsnet/HR annual interview/assessment • Intranet.Vumc P&O, CAO-UMC / Intranet, VUMC HR, UMC Collective Labour Agreement In het beoordelingsgesprek wordt gebruik gemaakt van de functietypering van de medewerker en het voorgaande formulier jaargesprekken / The employee’s job type and previous annual interview forms will be used during the assessment interview. Naam en voorletters Surname and initials Divisie/dienst/instituut Division/department/institute Afdeling/werkeenheid Department/work unit Functie/functieniveau Job/job level Dienstverband Contract tijdelijk tot temporary until

dag day:

maand month:

maand month:

jaar year:

jaar year:

Gesprek gevoerd door Interview held by Tijdvak beoordeling Assessment period Datum gesprek Date of interview

dag day:

Geraadpleegde informanten Consulted personnel

ja yes naam name naam name naam name naam name nee no

Leidinggevende / Manager

Medewerker / Colleague

Datum vorig jaargesprek Date of previous annual interview

dag day:

functie job functie job functie job functie job

maand month:

jaar year:

Toelichting •

Invullen formulier / Completing the form Het formulier bestaat uit de onderdelen 1 tot en met 8, waarvan 1 de beoordeling is / The form comprises sections 1 to 8, of which 1 is the assessment. De leidinggevende vult bij onderdeel 2 de resultaatgebieden van de FUWAVAZ-functie in, waarover voor het komende tijdvak afspraken worden gemaakt / In section 2 the manager fills in the performance areas of the FUWAVAZ job, for which targets will be agreed for the coming period.

•

Ondertekening Onderdeel 1 wordt ondertekend op pagina 5 / Section 1 is signed on page 5.

Toelichting bij invullen onderdeel 1. Beoordeling resultaten / Notes for completing section 1. Assessment of results •

De letters A t/m E betekenen / Notes for completing section 1. Assessment of results: A

Gaat in opvallende mate uit boven de eisen/afspraken / clearly exceeds requirements/targets

B

Gaat uit boven de eisen/afspraken / exceeds requirements/targets

C

Voldoet aan de eisen/afspraken zoals normaal is te verwachten / meets requirements/targets as can normally be expected

D

Voldoet niet geheel aan de eisen/afspraken / does not entirely meet requirements/targets

E

Schiet duidelijk te kort/heeft niet aan afspraken voldaan / clearly unsatisfactory/has not met targets

•

Antwoord van toepassing omcirkelen / ring the applicable answer.

•

Toelichting verplicht bij beoordeling op A, B, D en E / explanation compulsory when assessment is A, B, D or E.

1. Beoordeling resultaten / Assessment of results Onderzoeksvoorstel / Research proposal A

B

C

D

E

C

D

E

D

E

Toelichting / Explanation:

Onderzoeksplan / Research plan A

B


Budgetvoorstel onderzoek / Research budget proposal A Toelichting / Explanation:

B

C

1. Beoordeling resultaten / Assessment of results Onderzoeksuitvoering / How research is being conducted A

B

C

D

E


Begeleiding onderzoeksondersteunend personeel / Supervision of research support staff A

B

C

D

E

B

C

D

E

B

C

D

E


Onderzoekspublicatie / Research publication A Toelichting / Explanation:

Proefschrift / Thesis A Toelichting / Explanation:

1. Beoordeling resultaten / Assessment of results Onderwijsuitvoering / Teaching A

B

C

D

E

C

D

E


Begeleiding studenten / Supervison of students A

B


facultatief: resultaat vastgesteld in vorig jaargesprek optional: results laid down in previous annual interview

Resultaat / Results A Toelichting / Explanation:

B

C

D

E

1. Beoordeling resultaten / Assessment of results Opmerkingen, samenvattend oordeel / Comments, assessment summary

Reactie van betrokkene / Reaction from person under assessment Denk hierbij bijvoorbeeld aan eventuele (sociale omgevings-) factoren die van invloed zijn (geweest) op het functioneren, alsmede een persoonlijke reactie op de voorlopige beoordeling. / This could include any e.g. social or environmental factors which could have affected functioning, as well as a personal reaction to the provisional assessment.

Ondertekening onderdeel 1 / Signature of section 1

Medewerker Beoordeling voor gezien Employee Assessment seen naam name:

datum date:

-

-

handtekening signature

naam name:

datum date:

-

-


naam name:

datum date:

-

-


Leidinggevende Manager

Degene die op grond van de regeling beoordeling bevoegd is de beoordeling vast te stellen / Person authorized to finalize the assessment on the basis of the assessment regulation

2. Afspraken t.a.v. de resultaatgebieden binnen de betreffende functietypering Targets for performance areas within relevant job type Afspraken en doelstelling zo helding mogelijk weergeven, dat wil zeggen: SMART (specifiek, meetbaar, acceptabel, realistisch, tijdgebonden) / List targets and objectives as clearly as possible, i.e.: SMART (specific, measurable, acceptable, realistic, timebound).

Resultaatgebied / Performance area

Indien van toepassing, actie te nemen door / If applicable, action to be taken by:







3. Ontwikkeling medewerker / Employee development In dit onderdeel van het gesprek wordt gekeken of het naar aanleiding van de resultaten besproken in deel 1. en de afspraken en doelstellingen vastgelegd in deel 2. wenselijk of nodig is om ontwikkelafspraken met de medewerker te maken en/of een ontwikkelplan op te stellen / This section of the interview looks at whether it is desirable or necessary to agree development targets with the employee arising from the results discussed in section 1 and the targets and objectives laid down in section 2 and/or to draw up a development plan. Het opleidings- en begeleidingsplan zal worden aangepast, te weten op / The training and guidance plan will be altered, i.e. on::

dag day:

maand month:

jaar year:

Ontwikkelafspraken binnen de huidige functie / Development targets within current job Aangeven welke termijn men voor de betreffende ontwikkeling voor ogen heeft / Indicate the intended period for the development:

Doelstelling voor het ontwikkelen van competenties / Objectives for developing competences Zoveel mogelijk concreet aangeven hoe men wil dat ontwikkeling zichtbaar wordt. Wat wil men veranderen/versterken / Indicate as concretely as possible how the development should be visible. What needs to be changed/reinforced?

Wijze waarop / ondersteuning Method / support

Eventuele afspraken met betrekking tot verdere ontwikkeling loopbaan binnen dan wel buiten VUmc Any agreements with respect to further career development within or outside VUMC

Terugkoppelmoment (facultatief) Feedback oppurtunities (optional)

dag day:

maand month:

jaar year:

4. Ondersteuning door en samenwerken met de leidinggevende Support from and cooperation with the manager Gespreksonderwerpen zijn onder andere: de mening van de medewerker over de stijl van leidinggeven op onderdelen als: informatievoorziening, sturing, besluitvorming, coaching, feedback geven, duidelijk zijn, ondersteuning en samenwerking. Vanzelfsprekend kunnen ook andere relevante punten worden besproken. In de praktijd zal vaak een selectie van de onderwerpen aan de orde komen / Topics of conversation include: employee’s opinion on the style of management on e.g. information provision, guidance, decision-making, coaching, feedback, clarity, support and cooperation. Other relevant points can of course also be discussed. In practice a selection of topics will often be discussed. Opmerkingen/afspraken: Comments/items agreed:

5. Arbeidsomstandigheden / Working conditions Gespreksonderwerpen zijn onder andere: de resultaten van de afspraken over arbeidsomstandigheden die gemaakt zijn in het vorige jaargesprek, duidelijkheid functieomschrijving, organisatie van het werk, hoeveelheid werk, werkmotivatie, variatie in het werk, autonomie, fysieke werkomstandigheden, verzuim, werkrelaties, werkrelatie met collega’s, werksfeer, overlegmogelijkheden en werktijdfactor. Vanzelfsprekend kunnen ook andere relevante punten worden besproken. In de praktijk zal vaak een selectie van de onderwerpen aan de orde komen / Topics of conversation include: results of items agreed for working conditions made during previous annual interview, clarity of job description, organization of work, amount of work, work motivation, variety in work, autonomy, physical working conditions, absence, working relationships, working relationship with colleagues, working atmosphere, opportunities for consultation and working-time factor. Other relevant points can of course also be discussed. In practice a selection of topics will often be discussed. Opmerkingen/afspraken: comments/items agreed:

6. Nevenwerkzaamheden / Extra duties Welke nevenwerkzaamheden heeft de medewerker? / What extra duties does the employee have?

De medewerker doet indien nodig aan de werkgever mededeling van zijn nevenwerkzaamheden (zie artikel 9.3 CAO-UMC). If necessary, the employee informs the employer of his/her extra duties (see article 9.3 of UMC Collective Labour Agreement).

7. Vakantie / Leave Doel van dit gespreksonderwerp is het voorkomen van vakantiestuwmeren. Het uitgangspunt is dat medewerkers het aan hen toegekende aantal vakantiedagen opnemen in het jaar dat zij worden toegekend / The aim of this topic of conversation is to prevent the accrual of a large number of leave days. The principle is that employees take their allocated leave in the year in which it is allocated.

8. Voorstel(-len) met rechtspositionele of financiële gevolgen Proposal(s) with legal status or financial consequences Zonder akkoord van degene die de beoordeling vaststelt, kunnen aan dit voorstel geen rechten worden ontleend. No rights may be derived from this proposal without the approval of the person who finalizes this assessment.

Voor mutaties in rechtspositie dient altijd het mutatie formulier ingevuld te worden. In the case of changes to legal status, the change form must always be completed.

Ondertekening voor akkoord onderdelen 2 tot en met 7 Signature for approval of sections 2 to 7 Medewerker Employee

Leidinggevende Manager

naam name:

datum date:

-

-

handtekening signature:

naam name:

datum date:

-

-


datum date:

-

-


Ondertekening voor akkoord onderdeel 8 Signature for approval of section 8 Degene die op grond van de regeling beoordeling bevoegd is de beoordeling vast te stellen / Person authorized to finalize the assessment on the basis of the assessment regulation

naam name:

Annex VIII. Functietypering Onderzoeker in Opleiding. Subject to change. Please see 'kwaliteitsnet' for most up to date version.

Functietypering ONDERZOEKER IN OPLEIDING Organieke functietypering VUmc 1. Doel van de functie Uitvoeren van onderzoek gericht op het afronden van een promotie, teneinde een bijdrage te leveren aan de ontwikkeling van wetenschappelijke kennis en inzichten in de onderzoekslijn van de afdeling. Dit in combinatie met het verrichten van onderwijsactiviteiten. 2. a. -

-

Resultaatgebieden / Verantwoordelijkheden Uitvoering wetenschappelijk onderzoek binnen vastgesteld onderzoeksplan : toetst probleemstellingen uit het onderzoeksplan en past deze zonodig aan verricht literatuurstudie draagt zorg voor het verrichten van proefnemingen, waarnemingen, gegevensverzameling en dergelijke analyseert en interpreteert de resultaten en rapporteert hierover in overleg met de (co)promotor stelt, in overleg met de (co)promotor, een overzicht op van de te verwachten uitgaven in het kader van het onderzoek, uitgaande van het onderzoeksplan, teneinde periodiek een budget op te stellen; draagt nieuwe ideeën aan voor het opzetten van vervolgonderzoek.

b. -

Kennisoverdracht: stelt wetenschappelijke publicaties op over het uitgevoerde onderzoek houdt intern en extern voordrachten over het uitgevoerde onderzoek schrijft een proefschrift

c. -

Verzorging van onderwijsonderdelen: bereidt onderwijsbijeenkomsten / practica voor studenten / cursisten voor; creëert condities voor leerprocessen draagt kennis over past diverse didactische werkvormen toe begeleidt en coacht studenten en cursisten bij opdrachten stelt zonodig tentamen- en examenopgaven op, neemt mondeling en schriftelijk tentamens en examens af en/of beoordeelt tentamens en examens

-

d. Onderzoeksbegeleiding: - geeft werkopdrachten en -instructies aan onderzoeksondersteunend personeel, passend bij het onderzoeksplan, teneinde de doelstellingen van het onderzoeksplan te realiseren. 3. Speelruimte / Bevoegdheden - De onderzoeker in opleiding legt verantwoording af aan de promotor over de resultaten en voortgang van uitgevoerde onderzoeken en de kwaliteit van publicaties. - De belangrijkste kaders worden gevormd door het goedgekeurde onderzoeksplan. Schaal: zie CAO bijlage D-2 Datum vaststelling / actualisatie: 1 aug. 2009. Vastgesteld door: drs. Y.A.Schaeffer, directeur P&O

-

De onderzoeker in opleiding neemt beslissingen over de uitvoering van het eigen wetenschappelijk onderzoek binnen het goedgekeurde onderzoeksplan.

4. Contacten Met de promotor om planning, budget en aanpak af te stemmen en om resultaten te bespreken Met deelnemers / informanten en andere bij het onderzoek betrokken personen om werkafspraken te maken Met cursisten, studenten, onderwijsondersteunend personeel t.a.v. onderwijsactiviteiten 5. Deskundigheid (kennis en vaardigheden) Kennis van het onderzoeksgebied Kennis van ontwikkelingen in het onderzoeksgebied Kennis van methoden en technieken van wetenschappelijk onderzoek Vaardigheid in het verrichten van wetenschappelijk onderzoek Vaardigheid in het opstellen van wetenschappelijke publicaties Vaardigheid in het organiseren en het geven van onderwijsactiviteiten

Schaal: zie CAO bijlage D-2 Datum vaststelling / actualisatie: 1 aug. 2009. Vastgesteld door: drs. Y.A.Schaeffer, directeur P&O

Annex IX. Het opleidingsprogramma voor PhD studenten. Subject to change. Please see www.vumc.nl/afdelingen/cca-opleidingen/infoPhD/ for most up to date version.

VU/VUmc CURSUSSEN voor promovendi VUmc CCA In het kader van de vorming tot wetenschappelijk onderzoeker heeft een promovendus recht op opleiding. De onderzoekersopleiding bestaat uit: - Persoonlijke (dagelijkse) begeleiding door een ervaren onderzoeker (begeleider) - Onderwijsactiviteiten binnen de onderzoeksgroep/ afdeling/onderzoeksinstituut zoals werkbesprekingen,journalclubs etc. - Voorbereiding en deelname aan congressen, symposia e.d. - Cursorisch onderwijs Gemiddeld zal hieraan 25 procent van de werktijd worden besteed, gespreid over de periode van het dienstverband. Hiervan dient tenminste de helft aan cursorisch onderwijs te worden besteed. Dit staat voor ongeveer 6 maanden (= 20-30 ECTS). De overige opleidingstijd wordt in overleg met promotor ingevuld. Het cursorisch onderwijsprogramma dat VUmc CCA verplicht stelt, bestaat uit twee elementen, te weten het specialistisch onderwijs en onderwijs gericht op algemene kennis en vaardigheden. In onderstaand overzicht staat per cursus staat de belasting (werkdagen/ ECTS) van deze cursussen aangegeven. De overige tijd tot minimaal 20 ECTS wordt besteed aan overige (eventueel externe) cursussen. Ook deze cursussen dienen in het opleidings- en begeleidingsplan aangegeven te worden. 1. Specialistisch onderwijs: Oncologisch en/of Immunologisch onderwijs in het kader van de Onderzoekschool Oncologie Amsterdam (OOA) of Amsterdam Leiden Institute for Immunology (ALIFI) Onderwijs voor oncologische promovendi: - Gedurende de periode van het dienstverband dient per jaar 10 werkdagen te worden besteed aan cursussen uit het OOA cursusprogramma (totaal 10 ECTS). - Gedurende de periode van het dienstverband dient minstens 2 maal te worden deelgenomen aan de OOA retraite (totaal 2 ECTS). - Tijdens de opleiding dient de Basiscursus Oncologie te worden gevolgd (studiebelasting van 1,5 ECTS). Onderwijs voor immunologische OIO’s: - Tijdens de opleiding dient de Basiscursus Avanced Immunology gevolgd te worden (studiebelasting 3 ECTS) 2. Onderwijs gericht op algemene kennis en vaardigheden. - Gedurende de periode van het dienstverband dient minimaal 2 maal te worden deelgenomen aan de promovendimiddag en 20 maal aan de VUmc CCA evening lectures (2 ECTS) - Daarnaast dienen de onderstaande cursussen gevolgd te worden. Voor een aantal cursussen bestaat de mogelijkheid om vrijstelling te verkrijgen, indien de promovendus in de vooropleiding aantoonbaar onderwijs op het betreffende terrein heeft gevolgd, of geen onderzoek op desbetreffende terrein gaat verrichten. • Basiscursus Regelgeving en Organisatie Klinisch Onderzoekers (BROK)* (1,5 ECTS) • Inleiding Biostatistiek en Klinische Epidemiologie (2 ECTS) • Presenteren (2 ECTS) • Proefdierkunde voor Onderzoekers* (3 ECTS) • Succesvol promoveren en persoonlijke effectiviteit (3 ECTS) • Writing a Scientific Article (1,5 ECTS) • Werken met Radioactieve stoffen* (2 ECTS) * wettelijk verplichte cursus indien op dit terrein gewerkt gaat worden. Zie volgende pagina’s voor een overzicht van bovengenoemde, en overige door VU/VUmc georganiseerde interessante cursussen en workshops. Meer informatie: Dr. Esther M. Ruhé VUmc CCA, PK 7Z182 [email protected] 020 – 444 3113 1

VERPLICHTE CURSUSSEN SPECIALISTISCH ONDERWIJS Specialistisch Oncologisch Onderwijs OOA Voor wie: Georganiseerd door: Meer informatie: Omvang: Kosten:

Alle oncologische onderzoekers in opleiding Oncologie onderzoekschool Amsterdam zie www.ooa-graduateschool.org voor overzicht cursussen email: [email protected] variërend gratis

Basiscursus Oncologie Voor wie: Georganiseerd door: Meer informatie: Omvang: Kosten:

Alle oncologische onderzoekers in opleiding Nederlandse Vereniging voor Oncologie (NVvO) www.nvvoncologie.nl 5 dagen €895,00. KWF Kankerbestrijding vergoedt de kosten voor nieuw-benoemde wetenschappelijk medewerkers op de KWF-projecten en voor KWF-fellows. Alle andere promovendi kunnen deze cursus declareren bij VUmc CCA (zie website VUmc CCA voor procedure)

Basiscursus Advanced Immunology Voor wie: Georganiseerd door: Meer informatie: Omvang: Kosten:

PhD students working on projects that require substantial knowledge of principles in immunology. PAOG in samenwerking met VUmc, AMC en Sanquin www.vumc.nl/afdelingen/PAOG/agenda/ 10 dagen ALIFI promovendi €250, anders €750. Alle promovendi kunnen deze cursus declareren bij VUmc CCA (zie VUmc CCA website voor procedure)

2

ALGEMENE KENNIS EN VAARDIGHEDEN BROK cursus Voor wie: Georganiseerd door: Meer informatie:

Kosten:

Alle junior en senior klinisch onderzoekers van het VUmc. PAOG in samenwerking met BROK Commissie VUmc www.vumc.nl/afdelingen/PAOG/agenda/ Drs. J.M. Benit-Deekman Clinical Research Unit Interne Geneeskunde 43345 Voor inschrijving: Patricia van Meekeren en Patricia de Waal tel. (020 44) 48444, e-mail [email protected] 4-daagse cursus incl. examen op dag 5 zijn € 1.000,-

Inleiding Biostatistiek en Klinische Epidemiologie (R02) Voor wie:

Georganiseerd door: Meer informatie: Omvang: Kosten:

De cursus is bestemd voor promovendi of onderzoekers van het VUmc die een epidemiologisch onderzoek willen gaan doen, eenvoudige statistische analyses zelf willen uitvoeren en de analyses van andere optimaal willen kunnen beoordelen. EpidM afdeling epidemiologie en biostatistiek (E&B) in samenwerking met EMGO Institute for Health and Care Research (EMGO+) www.epidemiologievumc.nl Postinitieel masteronderwijs Epidemiologie. Afdeling Epidemiologie & Biostatistiek. Email: poe(at)vumc 6 dagen €1.235,00

Presenteren Voor wie: Georganiseerd door: Meer informatie: Omvang: Kosten :

Alle promovendi Amstelacademie www.vumc.nl/afdelingen/AmstelAcademie/ Editha Samsom, tel. (020) 44 45084 of [email protected] 3 dagen €850,00

Proefdierkunde voor Onderzoekers Voor wie:

Georganiseerd door: Meer informatie: Omvang: Kosten:

Iedereen die proefdieronderzoek wil doen. De cursus is gericht op zorgvuldig en verantwoord gebruik van proefdieren in het biomedisch onderzoek. Toegangseis: een opleiding met minimaal 17.9 ECTS biologische vakken, waarvan 7.2 ECTS vergelijkende anatomie/zoologie en 7.2 ECTS vergelijkende fysiologie. proefdierdeskundigen van de UvA, VU, KNAW en NKI. mw. K. van den Oever, [email protected], 020-5666479 10 dagen deze cursus wordt door VUmc CCA vergoed voor alle PhD studenten die aangemeld zijn bij VUmc CCA. Rekening kan naar bureau VUmc CCA gestuurd worden.

Persoonlijke ontwikkeling voor promovendi Voor wie: Georganiseerd door: Meer informatie: Omvang: Kosten :

Alle eerstejaars promovendi van VUmc. Centrum voor Loopbaan en Ontwikkeling VU Roel Breuls, (020) 44 44572 of per e-mail: [email protected] www.vumc.nl/afdelingen/AmstelAcademie/BNacademici/6590400/persoonli jke-ontwikkeling/ 2 ½ dag €450,00

3

Writing a Scientific Article Voor wie: Georganiseerd door: Meer informatie: Omvang: Kosten:

Nederlandse onderzoekers die een dissertatie in het Engels voorbereiden, en voor wetenschappers die in een Engelstalig vaktijdschrift willen publiceren. Taalcentrum VU www.taalcentrum-vu.nl Aafke Hoefmans, 020 - 598 64 20, info(at)taalcentrum-vu.nl 8 dagdelen deze cursus wordt door VUmc CCA vergoed voor alle PhD studenten die aangemeld zijn bij VUmc CCA. Rekening kan naar bureau VUmc CCA gestuurd worden.

Cursus werken met radioactiviteit (Stralingshygiëne niveau 5B) Voor wie: Georganiseerd door: Meer informatie: Omvang: Kosten:

Studenten en medewerkers van de Vrije Universiteit en het VU-ziekenhuis, die voornemens zijn daadwerkelijk in een radionuclidenlaboratorium te gaan werken. Radionuclidencentrum VU www.rnc.vu.nl/teaching.html M.C. Stolker-Bouknecht , Tel: 020-4449101 5 dagen gratis voor alle promovendi, syllabus is €20

4

Overige cursussen en workshops Amstelacademie VUmc: www.vumc.nl/afdelingen/AmstelAcademie/ Centrum Loopbaan en Ontwikkeling VU: www.intranet.vu.nl/loopbaancentrum Taalcentrum-VU: www.taalcentrum-vu.nl Universiteitsbiobliotheek VU: www.ubvu.vu.nl Externe onderzoekscholen waar interessante PhD cursussen worden aangeboden: www.knaw.nl/cfdata/ecos/vakgebied.cfm www.etplatform.eu/.

5

Annex X. Voorwaarden PhD studenten. to change. Please (V-ICI) see www.vumc. VUmc - Institutesubsidie for Cancer andSubject Immunology nl/afdelingen/cca-opleidingen/infoPhD/ for most up to date version.

De Boelelaan 1117, 1 B 120 1081 HV Amsterdam

postbus 7057 1007 MB Amsterdam

telefoon 020 4444054 fax 020 4442601

[email protected] www.v-ici.org

March 27, 2006

Subject: funding by V-ICI of courses/conferences for PhD students

Dear PhD students and project leaders, Besides the standard OOA- and ALIFI courses, V-ICI can provide additional funding for specific courses and subsidy participation in conferences/laboratory visits for PhD students. The conditions for applying are outlined below. Funding for specific courses: 1. 5-days Dutch course “Introduction to the clinical and fundamental oncology” as organised annually by the Nederlandse Vereniging voor Oncologie (NVvO). 2. 2-weeks course “Advanced Immunology” as organised annually by Amsterdam –Leiden Institute for Immunology (ALIFI). Who can apply and how? - All PhD students with an official PhD student contract or with an appointment as AGIKO, AGIO, AGNIO, adjunct researcher, junior researcher or research technician. - The PhD student is obliged to work on a project which has been approved by the relevant program leaders and by the scientific research committee (CWO) of V-ICI. - If fulfilling the criteria PhD students can register for the above mentioned courses. Please mention on the registration form that the invoice should be sent to V-ICI. - Note: for PhD students working on KWF-projects, the Dutch Cancer Society will take care of the costs for the NVvO organised oncology course.

Funding for participation in conferences/laboratory visit elsewhere: Who can apply and how? - PhD students with an official PhD student contract and funding via 1st (VUmc) or 2nd (NWO, KNAW, EU) money flow. - The PhD student is obliged to work on a project which has been approved by the relevant program leaders and by the scientific research committee (CWO) of V-ICI. - If fulfilling the criteria PhD students can send a letter with the request including motivation and budget information to: [email protected] - V-ICI has a budget of 1000 euros per PhD student available. If the PhD student is applying for a part of the 1000 euros, the remaining budget will be reserved for that PhD student and can be asked for later on following the above mentioned procedure.

For additional information please e-mail: [email protected] or phone: 020-4444054.

On behalf of the V-ICI board Prof. Peter C. Huijgens, MD, PhD

Guidelines for PhD Students

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