5.1. SHE Management System Certification Certification audit. Vinçotte. Vilvoorde - Belgium

VINÇOTTE nv Registered office: Jan Olieslagerslaan 35 ▪ 1800 Vilvoorde ▪ Belgium VAT BE 0462.513.222 ▪ RPM/RPR Brussels ▪ BNP Paribas Fortis: BE24 2100 4113 6338 ▪ BIC: GEBABEBB Jan Olieslagerslaan 35 ▪ 1800 Vilvoorde ▪ Belgium ▪ phone: +32 2 674 57 11 ▪ [email protected]

AUDIT REPORT Vinçotte

Vilvoorde - Belgium

VCA*:2008/5.1

SHE Management System Certification Certification audit MEGAKRÁN KFT. Széchenyi út 14. 8600 Mór

Lead auditor: Bence Szilagyi

Audit date:

Report number: Version:

December 7, 2016 - December 8, 2016

REP-C-16-301/VCA1 December 21, 2016

VCA coordinator : Jan Dillen

Page 2 of 18 Report number: REP-C-16-301/VCA1

General appreciation of the management system The audited organization has established and implemented a safety management system according to the requirements of the reference standard. The audit process was based on a sample of the available information. During the audit, the documentation and the application of the system have been reviewed.

General conclusion of the auditor about the SHE Management System The documented and implemented safety management system complies with the applicable requirements of the reference standard.

A detailed overview of the observations (positive remarks, opportunities of improvement and non-conformities) is listed in the following chapters.

Conclusion and recommendation The lead auditor recommends to the Certification Commission to grant the VCA*:2008/5.1 certificate to the audited organization.


Company Organisation Name of the company

MEGAKRÁN KFT.

Address

Széchenyi út 14.

Country

Hungary

8600 Mór

Certified organizational unit

MOL, Bridgestone, Audi workgroups.

Name of contact person

Mihály Trenka

E-mail of contact person

[email protected]

Fax of contact person Phone of contact person Website

www.langmahr.hu

The names of the members of

Mihály Trenka Technical Director

S&H Officer

Mónika Meklár SHE officer

the management board Sector

Tamás Langmáhr CEO

43.99 Other specialised construction activities n.e.c.

The NACE code applicable to the scope of the work (framework of the activities) that fall under the assessed SHE

management system. IF of the sector (B) Certificate history

40.6

New certificate

The scope of the work (framework of the activities) that fall under the assessed SHE management system Heben mit Kran und Arbeitsbühne, Maschineninstallation, Transport an Standorten von MOL, Audi und Bridgestone

Daruzás, géptelepítés, fuvarozás, személyemelés a Mol, Audi és a Bridgestone telephelyein.

Lifting by crane, machine installation, transport, personal lifting in MOL, Audi and Bridgestone sites. Explanation about scope changes compared to previous audits


Branches overview No.

Name of main branch

Address

# employees *

# projects /

construction sites **

1.

MÓR main branch

8600 Mór Nemes u. 23.

Employees Number of permanent operational employees

12 FTE

Number of supervisors of the operational employees

5 FTE

Number of temporary operational employees Number of other (administrative) employees Number of other (temporary) employees Total number of employees * FTE

= full time equivalent

Changes Relevant changes in the organisation Not applicable

Relevant changes in documentation Not applicable

Pertinent changes related to the safety system Not applicable

FTE FTE FTE

17 FTE

17

1-5


Accidents 2011

2012

2013

2014

2015

Number of employees (including temporary staff)

0

0

0

0

17

Number of hours worked

0

0

0

0

27200

Accidents leading to incapacity

0

0

0

0

0

Fatal accidents (a)

0

0

0

0

0

Number of occupational accidents

0

0

0

0

0

Frequency of FA (b)

0

0

0

0

0

(a) Fatality: death within 30 days whereby the cause of death is (in part) the result of the injury incurred in the accident (b) IF (Injury Frequency) rate: (number of lost-time/absenteeism accidents (3+4) x 1,000,000)/number of hours worked (2) Average IF rate of the last three years: 00.000


Audit data Audit program Process

CERT

07/12/2016

S1

12/2017

S2

12/2018

1 day EHS expert VCA responsible Management of tools HR responsible Bulding site : Audited

(CERT = Certification audit - REN = Renewal audit - S1,S2,... = Surveilance audit number X - POST = Post-audit)

Visited main branch No.

Name of main branch

1.

MÓR main branch

CERT

07/12/2016

S1

12/2017

S2

12/2018


Certification audit (07/12/2016 - 08/12/2016) Audit objectives Evaluation of the correct application of the management system based on the standard. Evaluation of the efficient application of the management system.

VCA coordinator Jan Dillen

Work locations Name

Town/City

Branch

Activity

BridgestoneTatabánya

Tatabánya city

MÓR main branch

Craning, machine installation

Ltd.

Schedule 07/12/2016 09:00 - 09:15

VCA responsible

Opening meeting

Nyitó értekezlet- Helye: 8600 Mór Nemes u. 23. 09:15 - 09:45

VCA responsible

Management, VCA responsible person

Management interview (1.1-1.8) – Target – Management review)/Vezetőségi interjú (1.1-1.8) –

Célok – Vezetőségi átvizsgálás) 09:45 - 12:00

EHS expert, VCA responsible, HR responsible

EHS expert, HR responsible person, VCA responsible person Munkavédelmi szakember, VCA rendszerfelelős

EHS Management system review with the responsible persons. – VCA Check list (2.1-2.4, 3.13.8)/

A munka- és környezetvédelmi irányítási rendszer ellenőrzése a megbízott(akk)al – VCA

Ellenőrző lista (2.1-2.4, 3.1-3.8)


12:00 - 13:00

Break

13:00 - 16:30

EHS expert, VCA responsible, Management of tools

Szünet - Lunch/Ebéd

EHS expert, VCA responsible person

VCA felelős személy, Munkavédelmi szakember

– VCA Check list (9.1-9.4, 4.1-4.2, 5.1-5.5) (6.1-6.2, 7.1-7.2, 8.1-8.2, 10.1-10.2, 11.1-11.3, 12.1-12-5)/

A munka- és környezetvédelmi irányítási rendszer ellenőrzése a megbízott(akk)al – VCA

Ellenőrző lista (9.1-9.4, 4.1-4.2, 5.1-5.5) (6.1-6.2, 7.1-7.2, 8.1-8.2, 10.1-10.2, 11.1-11.3, 12.112-5)

16:30 - 17:00

VCA responsible, Debriefing

Closing day/ Nap zárása, holnapi munka megtekintésének megbeszélése. - helye: 8600 Mór Nemes u. 23.

08/12/2016 09:00 - 12:00

VCA responsible, Bulding site

Budling site, Responsible department or person, VCA responsible person VCA rendszerfelelős, Területi vezető ésfelelősök. Checking the work site.- Worksite DUFI

(1.1, 1.2, 2.1-2.4,3,4.1, 5.1-5.2, 6, 7.1-7.2, 8.1, 10.1,10.2, 11, 12.1)

Munkaterület bejárása , Projekt megtekintése VCA Ellenőrző lista követelmények a munkaterületen DuFI (1.1, 1.2, 2.1-2.4,3,4.1, 5.1-5.2, 6, 7.1-7.2, 8.1, 10.1,10.2, 11, 12.1)

Crosscheck – VCA Check list

(6.1-6.2, 7.1-7.2, 8.1-8.2, 10.1-10.2, 11.1-11.3, 12.1-12-5) (6.1-6.2, 7.1-7.2, 8.1-8.2, 10.1-10.2, 11.1-11.3, 12.1-12-5)

12:00 - 12:30

Preparing audit conclusions

12:30 - 13:00

Closing meeting

A zárás előkészítése

Záró megbeszélés - Százhalombatta


Audit time Name / Role

Item

Quoted days

Performed days

Lead auditor

Preparation on site

0.50

0.50

Lead auditor

Audit

1.00

1.00

Bence Szilagyi

Bence Szilagyi

Reason of change


Results No.

Question

Min. req. Total

Documents Approved

CK

Total

Assessment

Approved

CK

Question

CH. 1: VGM-beleid en -organisatie, betrokkenheid van de directie 1.1

Has the company drawn up a SHE policy statement ?

mandatory

4

4

1

1

complete

1.2

Has the company appointed a Safety and Health Officer?

mandatory

4

4

3

3

complete, see remark

1.6

Does the Management Board carry out assessments of compliance with SCC requirements?

mandatory

2

2

2

2


1.7

Is an objective formulated and follow-up with respects to the IF for lost time accidents?

mandatory

4

4

2

2


CH. 2: VGM-risicobeheer 2.1

Is the company in the possession of an up-to-date SHE risk inventory and evaluation?

mandatory

8

8

6

6


2.2

Do task-risk analyses take place?

mandatory

5

5

3

3


2.3

Are LMRA's carried out before commencing work?

mandatory

2

2

1

1


2.4

Is the appropriate personal protective equipment issued, maintained and replaced free of charge?

mandatory

4

4

2

2


3.1

Are all employees in the possession of mandatory vocational training and experience relating to the work they are to carry out?

2

2

2

2


3.2

Are all operational employees in the mandatory possession of "a Basic Elements of Safety SCC" diploma, testimonial, or certificate?

1

1

1

1

complete

3.3

Are all operational supervisors in the mandatory possession of a 'Safety for Operational Supervisors SCC' diploma,testimonial, or certificate?

1

1

2

2

complete

CH. 3: Opleiding, voorlichting en instructie

CK


3.4

Are all employees in the possession of mandatory specific knowledge and expertise pertaining to high-risk tasks or work in a high-risk tasks or work in a hign-risk environment to be performed by them within te company ?

3

3

2

2


3.5

Does the company provide specific inhouse SHE information and instructions?

mandatory

3

3

3

3


3.6

Is there an adequate procedure for the mandatory correct management and completion of the Personal Safety Logbook (where relevant)?

0

0

0

0

complete, see N.B.

3.7

Can communications pertaining to SHE issues be effected without language impediments?

mandatory

1

1

0

0

complete

3.8

Are the employees cognizant with the mandatory internal regulations/procedures at the principals where they will work, such when this requirements is explicity specified and the necessary information is made available by the principals?

1

1

1

1

complete

3

3

3

3


mandatory

6

6

1

1


mandatory

4

4

2

2

complete

9.1

Are employees in given positions and/or mandatory employees to be deployed at specific workplaces subjected to an examination of their medical suitability?

3

3

3

3


9.2

Have specifications been drawn up of mandatory the employees in given positions who are required to undergo periodic medical examinations in view of the exposure risks associated with those positions?

6

6

3

3

complete

4

2

2


CH. 6: Milieuzorg 6.1

Are sufficient preventive environmentalmandatory protection measures implemented which as focused on the prevention of soil pollution and waste management?

CH. 7: Voorbereiding op noodsituaties 7.1

Is the company prepared for an effective response to emergency situations?

CH. 8: VGM-inspecties 8.1

Are periodic workplace inspections carried out by the operational supervisors?

CH. 9: Bedrijfsgezondheidszorg

CH. 10: Aanschaf en keuring van materialen, arbeidsmiddelen en PBM 10.1

Does the company purchase materials, mandatory work equipment and personal protective equipment that are justifiable from a SHE perspective?

4


10.2

Are the work equipment and personal protective equipment inspected at periodic intervals?

mandatory

6

6

3

3


CH. 12: Melding, registratie en onderzoek van incidenten 12.1

Is the company in the possession of a mandatory procedure for the notification and registration of employees accidents resulting/not resulting in lost time?

4

4

2

2

complete

12.2

Does the company investigate accidents resulting/note resulting in lost time?

4

4

3

3

complete

N.B.:

mandatory

3.6: The question is answered in the affirmative when the company does not use Personal Safety Logbooks


Analysis Analysis of number of substantiations, minimum requirements met and document Max.

Scored

Compulsory questions

25

25

Not all compulsory questions have been

Supplementary questions

0

0

When insufficient supplementary

number

(necessary: 0)

Consequence

scored › no nomination

questions are scored (see necessary) › no nomination

On the basis of the number of scored compulsory questions and supplementary questions the company should BE nominated for certification.

Substantiations Max.

Scored

Substantiation for targets

25

25

Substantiation for minimum requirements

16

16

number

Consequence If not all substantiations have been entered then the report cannot be accepted

On the basis of the number of entered substantiations the company should BE nominated for certification Minimum requirements and documents 'not approved' for questions awarded a score Compulsory Supplementary questions

questions

No. of min. requirements not approved

0

0

No. of documents not approved

0

0

Sound substantiation (under notes) must be enclosed for any minimum

requirements/documents that are not approved AND the SCC coordinator

must give explicit approval (see SCC coordinator's authorisation)


Remarks Stage 1 CERT

S1

S2

Internal audits Management review Complaint handling Reviews of changes Usage of logos and certificate Improvement projects Testing effectiveness of measures for identified deficiencies Testing effectiveness of measures for proposed improvement points

Follow-up legislation Adequacy of the scope of certification

Reviewed documents Management review, internal audit, procedures: VCA hand book, Safety manual etc.. job descriptions, contracts with the experts, inspection documents and PPE and equipments documents, legislation follow, lifting plans, HR inventories, personel documents etc. Findings


AP: attention point

NC: non-conformity

OI: opportunity for improvement PP: positive point

AR: additional remark REQ: Requirements

PP - 08/12/2016

REQ: 1.6

The management regularly keep toolbox meetings, good direction. A vezetés rendszeresen tart Toolbox megbeszéléseket, jó irányvonal. PP - 08/12/2016

REQ: 2.3

Workers know well the LMRA procedure. A dolgozók jól ismerték az LMRA folyamatokat. PP - 08/12/2016

REQ: 3.1

The crane operator workers get practical training from the crane factory for the handling. A darukezelő dolgozók kapnak gyakorlati oktatást a daru gyártó cégtől. PP - 08/12/2016

REQ: 3.5

The training tematic is detailed well, good direction. Az oktatási tematika részletes, alapos, jó irány. PP - 08/12/2016

REQ: 6.1

Minden daruban és teherautóban van egy speciális kármentesítő készlet. All truck and crane has a special environmental preventive set. PP - 08/12/2016

REQ: 6.1


The company has contract with an external environmental engineer. Strong competence. A cégnek szerződése van egy külsős környezetvédelmi mérnökkel. Erős kompetencia. PP - 08/12/2016

REQ: 9.1

A dokumetációk tárolása praktikus átlátható, mindeki számára könnyen elérhető az Intraneten.Jó irány. The documentation storing is really practical and useful, clear. The company use intranet were all responsible can see the necessary documents. Good direction. PP - 08/12/2016

REQ: 10.1

Jó eszközök, rendezett munkahelyek, határozott csapat. Good equipments, arranged workplaces, strong team. OI - 08/12/2016

REQ: 2.4

Javasolt leírni a szabályzatban az élő gyakorlatot. Suggested to defined the exactly practice in the procedure. OI - 08/12/2016

REQ: 3.4

Need for periodical training for that kind of high risk works where are not defined the legislation the external training. (for example confined space etc.) Szüksége van ismétlődő jellegű oktatásokra azoknál a magaskockázatú munkáknál, ahol a jogszabály nem definiál kötelező külsős oktatást. (pl.: beszállásos munkavégzés stb.) OI - 08/12/2016

REQ: 3.5

Suggested to write down the detailed thematic into the the training diary like the training documentation. A naplóba javasolt beírni a részletes tematikát, hasonlóan az oktatási tananyag tematikájához.


OI - 08/12/2016

REQ: 10.2

Suggested follow the all inspections in common inventory like workers documents. Javasolt az összes típusú vizsgálat követést egységesíteni egy közös táblázatba hasonlóan mint a dolgozókét. AP - 08/12/2016

REQ: 1.2

A parancsnoki lánc és a szintek kapcsolódása tisztán látszódjon a szervezeti ábrán. The command of chain and connection between the different levels need to be visible clearly on the organisation chart. AP - 08/12/2016

REQ: 1.7

Need for measurable and more concrete goals with actions. Mérhetőbb és konkrétabb célokra van szükség. AP - 08/12/2016

REQ: 2.1

Need to develop to risk assessment, and prepare a risk inventory. Szükséges fejleszteni a kockázatértékelést és kockáztértékelés nyilvántartást készíteni. AP - 08/12/2016

REQ: 2.2

4.5 VCA kézikönyvben legyen meghatározva, hogy mikor kell JSA-át készíteni. (kockázatok amik nem szerepelnek az általános kockázatértékelésben). Need to define exactly when use JSA (4.5 VCA handbook) ( that kind of activities which there are not in general risk assessment). AP - 08/12/2016

REQ: 2.4


Az EVE juttatási rendben a MOL ra is legyen meghatározva az EVE, ne csak a JSA-ban. Need to defined the PPEs for MOL in PPE delivery procedure also, not just in JSA. AP - 08/12/2016

REQ: 7.1

Need to improve the emergency plans with other typical emergency situations. Vészhelyzeti terv fejlesztése javasolt egyes más jellegű vészhelyzeti forgatókönyvekkel. AP - 08/12/2016

REQ: 10.2

Need to improve the list of inspection requirement for each type of equipments.(find in 10.2 pint, minimum requirements) Szükséges fejleszteni az egyes eszközökre meghatározott vizsgálati kötelezettségeket mutató listát. (tartalmi követelmény megtalálható a 10.2 pont minimum elvárásokban)

5.1. SHE Management System Certification Certification audit. Vinçotte. Vilvoorde - Belgium

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