WORKSHOP PERSIAPAN VISITASI ABET 26 JULI 2016
Cost of International Accreditation 2
Cost Getting International Accreditation
• Low faith in learning process • Unprofessional academic conducts • Irrelevant & unstructured • curriculum • Unfocused faculties, facilities, students
• Pride in learning process • Professional academic conducts • Rellevant & meaningful curriculum • High quality faculties, facilities, students
Culture Change
Jadwal Kegiatan Akreditasi ABET 2015-2017
SPM Alert Prodi
30 April 2015
22 Mei 2015 27 Agustus 2015
M1 September 2015, M1 Oktober 2015
15 Januari 2016 20 Mei 2016
RFA
M2 Nov & Des 2015 M2 Jan, Feb 2016 M2 Mar, Apr, Mei Jun 2016
SSR Interim
Bimbingan Asesmen SO
Bimbingan Penyusunan SSR
Koordinasi Persiapan ABET
15 April 2015
Bentuk Satgas ABET Prodi
25 Januari 2016
Hasil Evaluasi SSR Internal
11 Februari 2016 13 Mei 2016
Jadwal Kegiatan Akreditasi ABET 2015-2017
Siap Submit ke ABET
24 Juni 2016
Institutional Representative Day
13-14 Juli 2016
27 Juli 2016 24 Agustus 2016 28 September 2016 19 Oktober 2016
May – Jun 2017
Commision meeting
Feb – Apr 2017
Change to Statement
9 Nov – 9 Dec 2016
Response to Draft Statement
6-8 Nov 2016
Due Response ABET
Bimbingan Visitasi
ABET Visit
Jul 2017
Final Statement
Aug 2017
Jadwal Visitasi Global Hari / Tanggal Aktivitas
Tempat
Pelaksana
Jumat - Sabtu, 4-5 Nov 2016
Kedatangan EAC Team Aklimatisasi, Pertemuan Informal, Tampilan Budaya
Husein Sastranegara, Hotel Sheraton, Aula Barat
LO Prodi, Dekan, Kaprodi, Satgas ABET, SPM
Minggu, 6 Nov 2016
Kunjungan Lab & Review Dokumen
CC Timur Lab Pendidikan & Riset Ruang Dokumen
LO Prodi, Dekan, Kaprodi, Satgas ABET, SPM
Senin, 7 Nov 2016
Presentasi Rektor, Dekan, Interview Dosen, Makan siang dg Unit Pendukung, Kunjungan Unit Pendukung & TPB, Kunjungan Kelas, Interview Mahasiswa
CC Timur, Aula Barat Fak/Sek, Rektorat, Unit Pendukung, Ruang Dosen, Ruang Kuliah
LO Prodi, Rektor, Dekan, Kaprodi, Satgas ABET, Advisory Board, Alumni, Mahasiswa, SPM
Selasa, 8 Nov 2016
EAC menyampaikan Draft Statements kepada Dekan, Kaprodi dan Rektor
CC Timur, Fak/Sek, Rektorat
LO Prodi, Rektor, Dekan, Kaprodi, Satgas ABET, SPM
Rabu, 9 Nov 2016
EAC Team Pulang
Husein Sastranegara, Hotel Sheraton
LO Prodi, SPM
TEAM CHAIR & PEV
EAC Team Chairs for ITB
TC: Patricia Brackin
Professor of Mechanical Engineering at Rose-Hullman Institute of Technology, Indiana USA
Vice VP: Winston Evereless
Dean of the School of Science, Engineering, and Technology, St. Mary’s University, San Antonio, Texas
Former EAC Chair, Manufacturing Engineering
EAC PEVs for ITB
EE: Tony Mitchel
Electrical & Computer Engineering, NCSU, Air Force Lieutenant Colonel 20 ABET visits, 21 yrs teaching
OE: James H. Miller
Professor of Ocean Engineering, University of Rhode Island
3 ABET visits, Professional Engineer
EAC PEVs for ITB
EP: Raman M. Unnikrishnan
ChE: Francis Joseph Schork
Dean, College of Engineering and Computer Science, Electrical & Computer Engineering, CA State Univ.
Professor, School of Chemical and Biomolecular Engineering, Georgia Institute of Technolog
26 ABET visits
7 ABET visits, Professional Engineer
y Eisenhart Awardee for Outstanding Teaching
EAC PEVs for ITB
IE: William Kendal Roberts
Senior Manager, Raytheon Company
6 visits, Practitioners
EnvE: Debra R Reinhart
Assistant VP, University of Central Florida
11 visits, Professional Engineer
US’s Defence Contractor, Missile Systems: Patriot, Tomahawk
EAC PEVs for ITB
CE: Anthony J Lamanna
PE: Robert Chase
Lamanna Engineering Consultants, Assistant Prof. Const Mgt Prog.
Marietta College, Emeritus Professor, 37 years teaching
5 visits, Professional engineer
6 visits, Professional Engineer
OOGEP Pipeline Award
EAC PEVs for ITB
ME: George Luxbacher
EM: Ted Eschenbach
MELM Consulting, LLC, Principal
TGE Consulting
Practicioners
12 ABET visits, Professional Engineer
Author: Engineering Economy
EAC PEVs for ITB
IEM: Sanjiv Sarin
North Carolina Agricultural and Technical State University, Vice Provost
19 ABET visits, Professional Engineer
Visit team members are expected to be: Technically current Effective communicators Professional Interpersonally skilled Team-oriented Organized
ACCREDITATION EVALUATION & ACTIONS
Review Results
Draft Statement Dismpaikan
pada Exit Meeting, di akhir visitasi Perhatikan dan tindaklanjuti segera!!!
Key Words Deficiency Weakness
Shortcomings
Concern Observation
– friendly advice
Shortcomings
Deficiency A
criterion, policy, or procedure is not satisfied Therefore, the program is not in compliance with the criterion, policy, or procedure
Weakness A
program lacks the strength of compliance eith a criterion, policy, or procedure to ensure that the quality of the program will not be compromised. Therefore, remedial action is required to strengthen the compliance with the criterion, policy, or procedure prior to the next evaluation
Shortcomings
Deficiency A
criterion, policy, or procedure is not satisfied Therefore, the program is not in compliance with the criterion, policy, or procedure
Weakness A
program lacks the strength of compliance eith a criterion, policy, or procedure to ensure that the quality of the program will not be compromised. Therefore, remedial action is required to strengthen the compliance with the criterion, policy, or procedure prior to the next evaluation
Shortcomings
Concern A
program currently satisfies a criterion, policy, or procedure; however, the potential exists for the situation to chnge such that the criterion, policy, or procedure may not be satisfied
Observation A
comment or suggestion which does not relate directly to the accreditation action but is offered to assist the institution in its continuing efforts to improve its program
Accreditation Actions Terminology
Results of Evaluations
Weakness
No
Yes
Yes
Yes or No
Deficiency
No
No
No
Yes
Type of Review
Possible Actions
New Accreditation
Next General Review (6 yrs)
Interim Report Interim Visit (2 yrs) (2 yrs)
Not to Accredit
Next General Review
Next General Review (6 yrs)
Interim Report Interim Visit (2 yrs) (2 yrs)
Show Cause Report/Visit (2 yrs)
Interim Report/Visit
Report & Visit Extended
Interim Report Interim Visit (2 yrs) (2 yrs)
Show Cause Report/Visit (2 yrs)
Interim Report Interim Visit (2 yrs) (2 yrs)
Show Cause Report/Visit (2 yrs)
Following Show Show Cause Cause Report/Visit Extended
Types of Reviews
Comprehensive Review – Report Submit by 1 July 2022 Interim Review – Report Submit by 1 July 2018
Interim Report (IR) or a Show Cause Report (SCR)
Addressing Weaknesses or Deficiencies remain unresolved in a prior review. Addressing Concerns, Weaknesses, and Deficiencies that remained unresolved in the Final Statement from the prior review.
Interim Visit (IV) or a Show Cause Visit (SCV)
Addressing Concerns, Weaknesses, and Deficiencies that remained unresolved in the Final Statement from the prior review
30-Day Due Process
ABET provides the institution with a Draft Statement
The institution may respond in 30 days to report progress in addressing shortcomings or to correct errors of fact in the Draft Statement. This is referred to as the 30-day Due Process Response. Shortcomings are considered to have been resolved only when the correction or revision has been implemented during the academic year of the review and substantiated by official documents signed by the responsible administrative officers. All unresolved shortcomings will be evaluated by the appropriate commission at the time of the next review. Supplemental Information from the Institution – The team chair may, at his or her discretion in consultation with the commission chair, accept additional information after the 30-day Due Process period. Any such information must be received in time for proper consideration prior to the Summer Commission Meeting.
Accreditation Decisions Are Not Simple!
Each institutional context is unique The EAC tries very hard to ensure consistency The overriding goal is to achieve an end result in which programs with similar observed shortcomings are accorded the same actions Ideally there are no deficiencies or weaknesses, in which case an NGR is the action!
Consistency at the Team Level
Teams strive to ensure consistency across all programs evaluated at the institution Consistent
depth and completeness of the evaluation across all programs Consistent assignment of appropriate key terms (deficiency, weakness, concern) to describe shortcomings For weaknesses, consistency on interim recommendations – IR versus IV
Consistency Checks at the Commision Level
The commission also strives to ensure consistency Accreditation
actions must be consistent across all programs and across all institutions Accreditation actions must be consistent with those given for other programs with similar shortcomings Consistency is checked at five levels to various degree of detail
Consistency Checks EAC Consistency Committee : Final Check
EAC Meeting Adjunct
Dadjunct check across all reports
Editors 2 Editors 2 check across all reports
Editors 1 Team Chair PEV
Editors 1 check across all reports
Team Chair PEV
PEV
PEV
Team Chairs check across evaluations
PERSIAPAN VISITASI 2016
Agar Review Sukses
Pemenuhan seluruh kriteria ABET Penyusunan Self Study Report yang seksama Dokumen & bukti pendukung pada saat visitasi mudah didapatkan dan mudah dimengerti Respon segera laporan 7 hari pertama dan proses visitasi (due process) Pelihara komunikasi yang baik dengan TC dan PEV
Jadwal Visitasi Detil
Peran SPM
Koordinasi Persiapan Akreditasi
K3L, Website Prodi, Handbook, Transkrip, FRA Penggandaan & Submit SSR, bantuan persiapan dokumen visitasi Graduation Checklist
Penyusunan SSR
Visitasi
Pembiayaan
Honor Satgas & Asisten 2016 Workshop Internal Prodi / Fakultas / Sekolah Accreditation Fee Biaya Akomodasi, Transportasi, Visitasi Asesor
Pembimbingan Asesmen SO Pembimbingan penyusunan SSR
Pembimbingan Persiapan Dokumen Visitasi Pembimbingan Pelaksanaan Visitasi Koordinasi dg TPB, WRAM. WRSO, Rektor
Aim for the Stars!!!
Persiapan Anggaran SPM per Prodi Honor Satgas penyusunan SSR dan persiapan visitasi akreditasi ABET
10
orang
8
bulan
800,000
64,000,000
Belanja pegawai
Honor Asisten/tenaga pendukung Satgas penyusunan SSR dan persiapan visitasi
5
orang
8
bulan
400,000
16,000,000
Belanja Jasa
5,000,000
5,000,000
Belanja Jasa
Consumables & penggandaan Workshop internal prodi penyusunan dokumen akreditasi ABET Konsumsi koordinasi internal penyusunan dokumen SSR prodi & portofolio
10
orang
4
kali
12,500,000
50,000,000
Belanja Jasa
10
kali
37,000
3,700,000
Belanja Barang
Persiapan Anggaran Prodi/F/S
Fasilitas
Kebersihan kantor, kelas, lab K3L kantor, kelas, lab Lab Pendidikan Pengalaman hands-on engineering Jumlah modul praktikum / semester 5 Jumlah peserta / kelompok praktikum 5 Sharing lab resources antar Prodi / Fak / Sek
Koordinasi dengan Advisory Board
Desember 2015 Feb, Jul, Sep, Okt 2016 Nov 2016
Institutional Representative Day
Biaya visa, paspor & perjalanan Feb – Jul 2016
Tugas Fakultas sd November 2016
Persiapan Presentasi Dekan Prestasi
Mahasiswa, Dosen Fakultas/Sekolah Dukungan Fakultas/Sekolah terhadap continuous improvement prodi Fasilitas
: Modernisasi, Safety, Lab & Resource Sharing Kurikulum dan pelaksanan perkuliahan Rekrutmen, pembinaan, penugasan pengembangan profesional dosen
Patsy :
”Brag shamelessly!!”
Tugas Fakultas sd November 2016
Koordinasi Advisory Board dan Alumni Sosialisasi
PEO Prodi Pemilihan Advisory Board & Alumni yang menghadiri visitasi Penggalangan biaya pembenahan dan pelengkapan fasilitas Prodi, dukungan honor satgas
Koordinasi antar Fakultas & Prodi Lab
/ Resource Sharing Safety Drill
Tugas Prodi sd November 2016
Lengkapi Website Bhs Inggris Prodi PEO,
SO, Curriculum Map Annual Student Enrollment & Graduation Data Prestasi
Mahasiswa
Kerekayasaan
Prestasi
Dosen
Pendidikan,
Penelitian, Karya Kerekayasaan Professional Engineers
Tugas Prodi sd November 2016
Dokumen Visitasi Poster
PEO, SO, SO-Curriculum Map Poster Kegiatan Mahasiswa/Dosen Tabel D1 & D2 terbaru
Tugas Prodi sd November 2016
Dokumen Visitasi Dokumen Minutes
Review PEO of Meeting review PEO, Foto Kegiatan
Tunjukkan pelaksanaan PEO secara periodik & sistematik Tunjukkan konsistensi PEO dengan Visi Misi Institusi, dan kebutuhan konstituen
Data
(mis Tracer Study, Survey pengguna Lulusan) & analisis yang dipresentasikan pada review PEO Penggunaan hasil review PEO untuk continuous improvement F/S/Prodi
Tugas Prodi sd November 2016
Dokumen Visitasi Dokumen
Continuous Improvement per Student Outcome
Sesuai
dengan Section 4. Continuous Improvement, namun dalam bentuk laporan tim asesmen
Tunjukkan action plan F/S/Prodi terhadap evaluasi asesmen SO
Lengkapi
dengan bahan asesmen:
Contoh tugas/ ujian yang digunakan untuk mengukur pencapaian outcome Rubrik, survey mahasiswa, alumni, pengguna Foto kegiatan yang diases
Tugas Prodi sd November 2016
Dokumen Visitasi
Portofolio Kuliah versi hard copy Seluruh mata kuliah 2015-2016 lengkap (1) Seluruh mata kuliah 2010/2011/2012/2013-2016 lengkap (3) Seluruh mata kuliah 2010/2011/2012/2013-2016 lengkap, dan mata kuliah 2015/2016 yang diulas dalam Continuous Improvement tersedia dalam Bahasa Inggris (4)
Contoh soal ujian, pr, tugas dan jawaban mahasiswa (bagus, cukup, kurang) Foto / poster kegiatan kuliah praktikum, inovasi pembelajaran (e-learning, multidisciplinary learning, student centered learning, research based learning)
Tugas Prodi sd November 2016
Dokumen Pendukung Peraturan Rekrutmen Mahasiswa, Peraturan Akademik, Peraturan Perwalian Bhs Inggris (dr SPM) Handout, Diktat Kuliah karya Dosen Curriculum Vitae Dosen
Buktikan kecukupan alokasi waktu untuk pengajaran, pembimbingan mahasiswa, penelitian dan pengembangan profesional Tunjukkan bukti pengembangan profesional dosen Pelatihan, Workshop, Penelitian, Pengabdian Masyarakat
Dokumen Kurikulum 2018, 2013 Rubrik, Survey Alumni, Survey Pengguna Lulusan Dokumen korespondensi dengan PEV / TC
Tugas Prodi sd November 2016 Sampel
Tugas Akhir Mahasiswa / Major Design Experience Lengkapi
dengan judul dan abstrak dalam Bahasa Inggris Tekankan aspek desain kerekayasaan
Penggunaan Prosedur Desain Kerekayasaan Penggunaan Standar Kerekayasaan Pemenuhan constraints : Ekonomi / Safety / Environmental / Ethics
Tampilkan
hasil desain kerekayasaan mahasiswa yang menonjol di Lab / di Student’s Hall of Fame yang dilewati PEV
Tugas Prodi sd November 2016 Safety
& Maintenance
Safety
& maintenance organization/officers Hazard Operability Study di tiap ruang & lab Modifikasi buku Petunjuk K3L di tiap ruang & lab sesuai Hazop Safety & maintenance forms, safety signage Perangkat safety yang relevan di tiap ruang & lab Identitas dan no kontak safety & maintenance officer/lantai Petunjuk pengoperasian dan pemeliharaan peralatan lab Poster Safety, Foto kegiatan Safety Briefing & Safety Drill
Tugas Prodi sd November 2016
Sosialisasi PEO & SO Briefing, motivation training, brainwash Dosen, Mahasiswa, Tendik Brosur / Newsletter / Medsos / Website Prodi
Koordinasi dengan UPT K3L & Sarpras Safety Induction, latihan pemadaman kebakaran, safety drill Pembersihan B3, barang aset-aset rusak & inoperative Di jalur visitasi
Kebersihan & Ketersediaan toilet yang representatif
Tugas SPM sd November 2016
Persiapan Presentasi Rektor & WRAM Prestasi
Mahasiswa, Dosen Fakultas/Sekolah Pemahaman dan dukungan insitusional terhadap continuous improvement F/S/Prodi Koordinasi
dg Ditdik : Six, Transkrip Koordinasi dg LTPB : SO Koordinasi dengan K3L & Sarpras Website Bahasa Inggris ITB, Peraturan Akademik & Kemahasiswaan dll dlm Bahasa Inggris
Patsy :
”Brag shamelessly!!”
KOMUNIKASI
Komunikasi Prodi dengan PEV Sebelum Visitasi
TC dan PEV umumnya mengajukan pertanyaan setelah mereview SSR & Transkrip Korespondensi
akan berlangsung sebelum visit Prodi menjawab sesegera dan selengkap mungkin Siapkan dokumen / bukti pendukung yang relevan untuk diperlhatkan pada saat visitasi
Finalisasi Jadwal visitasi dan interview Kesepakatan dokumen / bukti pendukung Komunikasi antara PEV-Prodi harus ditembuskan ke Dekan, SPM, TC
Komunikasi Setelah Visitasi
Seven Day Response from Institutions Correct error of fact (number of students, number of faculty, etc) only – Table D1 & D2 Editing Cycle
TC prepares draft statements Two levels of editing by EAC Executive Committee EAC adjunct edit all statements
Draft statements are sent to ITB in January 30-day-due response from ITB
Work immediately after visit, don’t wait until draft is received Dean and TC keep communicating during due process
Komunikasi Setelah Visitasi
Editing Cycle TC
prepares final statement incorporating response Review by the same editor 1, editor 2 and EAC adjunct
EAC takes final accreditation action at Summer Commision Meeting ABET send final Statement and accreditation letter to ITB
It is Not Final Until the Commission Votes
Institution may submit supplemental material with a reasonable time prior to the annual EAC meeting This should be material that was not available when the due process report was submitted Communication with TC is the key Programs are encouraged to solve problems quickly!
Final statements is considered by EAC which makes the final decision on accreditation Only “Not to Accredit” can be appealed Accredit, Show Cause, Not to Accredit, Termination Action will be publicized at ABET Website
TERIMA KASIH
