KOMPAK REQUEST FOR TENDER PROVISION OF EVENT ORGANISER (EO) SERVICES. 1. Purpose

KOMPAK REQUEST FOR TENDER PROVISION OF EVENT ORGANISER (EO) SERVICES 1.

Purpose

KOMPAK invites experienced organisations to submit Tenders for provision of Event Organiser (EO) services to support KOMPAK activities. KOMPAK is an Australian Government funded program that is based in Jakarta but undertakes activities across Indonesia. In order to support KOMPAK program activities, various events requested by Government of Indonesia are conducted, including meetings, workshops, seminars and conferences. These events vary in size, location and duration and KOMPAK therefore requires the services of an external Event Organiser to facilitate these events, as the need arises. 2.

General Information

Tenderers must use the tender forms provided in this documentation and must include all information specified in this Request for Tender (RFT) in their tender. Tenderers accept that their failure to provide all information may result in their tender being excluded from further consideration. 3.

Lodgment of Tenders

Tenders must be submitted by email to [email protected] by the RFT closing time below. They must be addressed as follows: Attn: Senior Procurement Manager KOMPAK Subject: “Tender for Provision of Event Organiser (EO) Services” Tenders must be received by 06 June 2016 at 4pm WIB (RFT closing time). Submissions must be received in pdf format and can be in the English language or Bahasa Indonesia. It is the responsibility of the Tenderer to ensure that the tender, including all attachments, has been received, in the above email inbox prior to the tender closing date and time. It is the responsibility of the interested parties to ensure that their submission, including all attachments, has been received, in the above email inbox prior to the closing time. All enquiries should be submitted in writing to [email protected]. Any enquiries from interested parties must be submitted by no later than seven (7) days prior to the RFT closing time. KOMPAK reserves the right to issue or publish answers to all registered tenderers. Notification will be provided to all tenderers via the contact details at the time of registration. Any submissions received after the RFT closing time will be considered a late submission. KOMPAK may at its absolute discretion, accept or reject a late submission. The RFT Validity Period is 12 weeks (unless otherwise negotiated).

KOMPAK Event Organiser

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KOMPAK REQUEST FOR TENDER 4.

Eligibility

Tenderers must be a legal entity in Indonesia, and have been in operation for at least three (3) continuous years. Consortium submissions will be accepted. KOMPAK will only enter a contract with the lead organisation. Details on the activities to be performed and responsibility assumed by each party of the consortium must be clearly specified in the submission. The successful company must have capacity to fund costs associated with meetings and workshops upfront and then seek reimbursement from KOMPAK against those costs. A due diligence assessment therefore may be undertaken on the preferred tenderer to determine that capacity exists to manage and pre-pay such expenses on KOMPAK’s behalf. The tenderer may be required to submit Financial Reports as part of this due diligence assessment. 5.

Tender Submission Requirements

The tender submission must contain the following information: o

A signed Tender Submission Form as contained in Schedule A;

o

A completed Capability Statement as contained in Schedule B of no more than 4 pages that addresses Selection Criteria 1 and 2 in the table below. The Capability Statement must provide information on the tenderer’s past experience in providing similar services to those required under this RFT. It should also include detailed information about the organisation’s approach to providing the services outlined in this RFT, including how the company will meet KOMPAK’s needs, the networks available to KOMPAK, and what their corporate structure and available resources will be;

o

A completed Financial Proposal as contained in Schedule C detailing all costs required to execute the services as outlined in this tender; and

o

A completed Specified Personnel Proposal as contained in Schedule D containing a maximum of three (3) CVs of indicative key personnel who would perform the services within this RFT. CVs must not be longer than four (4) pages long and must include contact details for two referees for each CV.

Tenderers must include all information outlined above in their tender submission. Tenderers accept that their failure to provide all information may result in their tender being excluded from further consideration. A tender will be regarded as nonconforming if it fails to conform to one of these conditions. Submitted documentation should not exceed the stated maximum number of pages. Any text submitted in excess of this amount will not be considered for evaluation.


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KOMPAK REQUEST FOR TENDER 6.

Tender Assessment

Tenderers will be evaluated on the basis of a technical assessment and a financial assessment in order to achieve the best value for money outcome. The following selection criteria and weighting will form the basis of tender assessment: Selection Criteria

1 Company’s Capability

2 Approach

3 Key Personnel

4 Financial Proposal

Strong track record in organizing and managing high profile or international events with culturally diverse participants including with Government of Indonesia Ministries and Civil Society Organisations. Demonstrated understanding of the sensitivities of working with government information, in political contexts, and with multiple stakeholders. Access to large networks of numerous suppliers to support the successful implementation of events including hotel and airline companies, travel agents, translators, AV/ video/ photography, MCs and other support services to ensure effective operation of key meetings and conferences Previous experience successfully and accurately determining budgets for key events, and preparing financial reports to reconcile costs against budget Organisation provides a clear and well detailed approach to their provision of services outlined within this RFT. Suggested approach includes appropriate levels of resourcing, oversight, and support in the provision of all services. Demonstrated ability to provide experienced and qualified personnel to arrange national conferences/seminars/workshops including experience in managing Government of Indonesia’s events Tenderer’s financial proposal is competitive when compared against other submissions and is therefore considered value for money.

TOTAL

Weighting

20%

10%

10% 20%

20%

20% 100%

The weighting of the financial proposal will account for 20% of the overall score using the formula: 𝐵𝐵𝐵𝐵𝐵𝐵 𝑝𝑝𝑝𝑝𝑝𝑝𝑝𝑝𝑝𝑝 𝑜𝑜𝑜𝑜 𝑙𝑙𝑙𝑙𝑙𝑙𝑙𝑙𝑙𝑙𝑙𝑙 𝑝𝑝𝑝𝑝𝑝𝑝𝑝𝑝𝑝𝑝𝑝𝑝 𝑡𝑡𝑡𝑡𝑡𝑡ℎ𝑛𝑛𝑛𝑛𝑛𝑛𝑛𝑛𝑛𝑛𝑛𝑛𝑛𝑛 𝑎𝑎𝑎𝑎𝑎𝑎𝑎𝑎𝑎𝑎𝑎𝑎𝑎𝑎𝑎𝑎𝑎𝑎𝑎𝑎 𝑏𝑏𝑏𝑏𝑏𝑏 𝑥𝑥 20 𝑇𝑇𝑇𝑇𝑇𝑇𝑇𝑇𝑇𝑇𝑇𝑇𝑇𝑇𝑇𝑇𝑇𝑇 𝑏𝑏𝑏𝑏𝑏𝑏 𝑝𝑝𝑝𝑝𝑝𝑝𝑝𝑝𝑝𝑝 KOMPAK is not bound or required to accept the lowest priced tender or any tender.

Unsuccesful tenderers will be notified in writing, however, only shortlisted, unsuccessful, tenderers will be provided with brief written feedback upon request. The decision of the evaluation panel is final, and the provision of feedback on the evaluation process is for KOMPAK Event Organiser

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KOMPAK REQUEST FOR TENDER purposes of courtesy and quality improvement only. No further correspondence will be entered into, on the basis of this feedback.

7.

KOMPAK’s Rights

KOMPAK reserves the right in its absolute discretion at any time to: a) Terminate this tender, or cease to proceed with this tender, change the structure and timing of the tender, or vary or extend any detail in this tender at any time; b) Terminate further participation in the tender process by any applicant for any reason; c) Seek clarification of non-conforming tenders or request additional information or clarification, or provide additional information or clarification; d) Negotiate with any one or more tenderer; e) Call for new tenders; f) Accept or reject any Tender, and to cancel the Tender process and reject all Tenders, at any time prior to the award of Contract, without thereby incurring any liability to the affected Tenderer(s); g) Reject any tender received after the closing time; h) Assess or reject a non-conforming tender. KOMPAK will not enter into any correspondence or discussion about a decision to assess or reject a nonconforming tender; i) Seek clarification of, and negotiate the terms included in, short-listed tenders after tenders close. These discussions will be documented and form part of the tender for evaluation purposes; and j) Terminate any negotiations being conducted at any time with any tenderers for any reason. Unsuccessful tenderers will have no redress against KOMPAK regardless of any addition or amendment to any tender submission in these circumstances. This Request for Tender does not give rise to a binding contractual relationship between KOMPAK/Abt JTA and the Tenderers. KOMPAK will abide by the Commonwealth Procurement Rules (CPR) in running this application process. Details can be obtained at www.finance.gov.au. 8. Award of Contract Upon completion of the evaluation process and provided contract negotiations were successful, a contract(s) shall be offered to the successful tenderer(s) as per Annex 3. The provision of services must then be completed according to the specifications of the project and within the agreed schedule. The Event Organiser will be engaged through a Standing Offer Agreement, and will then be engaged for specific inputs and activities through Tasking Notes, as the need for specific services arise. KOMPAK Event Organiser

4

KOMPAK REQUEST FOR TENDER The period of the contract will initially be for 12 months plus an option to extend for a further 12 months, on the basis of good performance. A formal KOMPAK performance review will be undertaken to determine if the EO classifies for an extension. 9.

Tenderer Costs

Tenderers are responsible at their own cost for: (a) making all the arrangements and obtaining and considering all information relating to the RFT preparation; and (b) the preparation, delivery and lodgement of the tender including any cost incurred related to travel arrangement or any other costs if the tenderer invited to present their proposal at KOMPAK office. ANNEXES 1. Scope of Services 2. Schedules A. Tender Submission Form B. Capability Statement C. Financial Proposal D. Specified Personnel Proposal 3. Standing Offer Agreement Template


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KOMPAK REQUEST FOR TENDER Annex 1 – Scope of Services 1. Background KOMPAK (acronym of Kolaborasi Masyarakat dan Pelayanan untuk Kesejahteraan Community and Service Collaboration for Welfare) is a Facility funded by the Australian Government to support a number of Government of Indonesia (GoI) programs in achieving the RPJMN 2015-2019 targets of reducing poverty by improving the quality and coverage of basic services and by increasing off-farm economic opportunities for the poor. Working at both the national and sub-national levels, KOMPAK consolidates and builds on GoI and DFAT investments in community empowerment, service delivery, governance, and civil society strengthening by integrating these areas of Activities into a single Facility. KOMPAK works under the guidance of key Government of Indonesia counterparts including BAPPENAS, Coordinating Ministry for Human Development and Culture, Ministry of Home Affairs, Ministry of Villages and Ministry of Finance. KOMPAK has four (4) offices across Indonesia and currently works in seven (7) focus provinces. In order to support KOMPAK program activities, various events requested by GOI are conducted, including meetings, workshops, seminars and conferences. These events vary in size, location and duration. KOMPAK requires the services of an external Event Organiser (EO) to facilitate these events, as the need arises, in a timely manner. 2. SCOPE OF WORK The Event Organiser (EO) will be responsible for the successful management of all the logistics and non-technical aspects of events, working in close consultation with the relevant GoI Ministry, supervised by the KOMPAK Team. Events will include national and international meetings, seminars and conferences which bring together leading government policy-makers, parliamentarians, academics, the public and private sectors, civil society organisations and donor agencies Throughout the contractual period, the EO will assist KOMPAK in collaboration with GOI ministries. These events will range from small meetings (up to 30 participants), seminars (up to 50 people) and large workshops (up to 200 people). The duration of each event will generally range between one (1) and three (3) days and will be held in KOMPAK program areas such as Jakarta, East Java, West Nusa Tenggara (NTB) and Papua as well as other areas such as Bogor, Bali, Makassar, Yogyakarta etc. In general, the main responsibilities of the EO will be as detailed in the below clause and further details for each event will be outlined based on mutual agreement between the EO and KOMPAK, as detailed in the applicable Tasking Notes. 3. MAIN RESPONSIBILITIES The EO will provide the following services including but not limited to, as required for individual events : KOMPAK Event Organiser

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KOMPAK REQUEST FOR TENDER

a) Facilitate travel bookings, accommodation bookings and airport transfer arrangements. Note that this service may also be provided directly by KOMPAK in collaboration with our travel agent – in which case, the EO would be responsible for coordinating with KOMPAK to determine these arrangements and plan the remaining event logistics around the travel, transfers and accommodation bookings; b) Arrange payment of per diems, transport and resource person honoraria fees in accordance with applicable PMK related to GOI Unit Costs Policy. Signatures must be obtained from all participants to demonstrate payment has been received; c) Coordinate event venue arrangements, including room reservations, seating arrangements, room lay-out, banner/backdrops, etc in consultation with the host ministry; d) Facilitate distribution and confirmation of invitations to government agencies, or development partners as directed by and based on invitation lists agreed by KOMPAK team; e) Print collate and prepare all conference materials; f) Facilitate video recording, editing and photography of the event, in consultation with KOMPAK and host ministry; g) Manage conference logistics, in close consultation with Ministerial staff; h) Provide appropriate personnel on event day(s) to provide necessary support, including registration desk; i) Facilitate the engagement of a Master of Ceremony (MC); j) Provide translation support, including bilingual simultaneous interpreters, translation equipment, and interpreter booths. Note that KOMPAK may engage our own translators in some instances. If this is the case, the EO will be responsible for ensuring the facilities are available for the translator to effectively perform their duties; k) Arrange permits from relevant authorities for high level events; l) Facilitate visa arrangements for international participants; m) Provide audio visual equipment, including overhead displays, screens, microphones, and timing indicators for panel discussions; n) Provide and engage facilitators for workshops and other activities; o) In engaging all services, and procuring all goods under this contract, including all hotel bookings, travel arrangements, and personnel, the Contractor will operate in accordance with the Commonwealth Procurement Rules (CPRs). 4. DELIVERABLES While the specific deliverables for each activity will be detailed in Tasking Notes for that activity, the EO will be required to provide the following minimum requirements against each tasking request: KOMPAK Event Organiser

7


No

Deliverable

1

Develop an estimated budget plan for the event

2

3

4

By When

Before event Prepare venue set up in line with event Terms of Reference Before (TOR) and subsequent agreements with KOMPAK event

each each

All event materials including powerpoint presentations, After each event handouts, posters and other documents to be compiled and provided to KOMPAK contact person within 24 hours of each event Submit financial reports showing budget against actuals per Two weeks after event including original hotel receipt, transportation, per diem each event and resource person fees/ honoraria (reduced by tax, with evidence of this), stationery, event promotion and documentation materials and other relevant receipts. These reports should also include copies of signed participant attendance lists and TOR per event, and copies of all event promotion and documentation materials.

The EO will be required to fund some costs associated with events upfront and then seek reimbursement from KOMPAK against those costs, as per the specific Tasking Note. The portion of payment made up-front and in arrears will be determined on the basis of each Tasking Note. Full payment will be made once KOMPAK is satisfied that the above requirements have been met along with requirements specified in the relevant Tasking Note for that event. 5. PERSONNEL REQUIREMENTS AND ADDITIONAL NETWORKS The EO is required to provide all resources and networks necessary to successfully fulfil the requirements of this Scope of Services. In some instances, that may include the provision of external services such as translators, AV personnel, MCs, hotels, transport, or other travel agent services. The EO will also be required to provide appropriate and well qualified personnel as part of their core team to support the delivery of these services. The specific resources and networks to be provided are at the discretion of the EO. 6. REPORTING The successful EO will report to KOMPAK Procurement Unit and work closely with relevant KOMPAK team members, and relevant GoI agencies. These members will vary from event to event.


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KOMPAK REQUEST FOR TENDER Annex 2 – Schedules A - D SCHEDULE A: TENDER SUBMISSION FORM

To KOMPAK, [insert name], on behalf of [insert company name] Address:

(Insert Company Address)

Phone Number: (Insert Company Phone No). Fax Number: (a)

(b) (c)

(d)

(e)

(f)

(g)

(Insert Company Fax No).

Offer to undertake the Scope of Works as defined in the Request for Tender (RFT) documentation on the terms described in the RFT and the particulars set out in the enclosed tender submission including the Financial Proposal. In consideration of KOMPAK promising to consider our tender, will keep this offer open for a period of twelve weeks after the close of tenders; State that we have not prepared our submission with the benefit of information obtained from current or former employees of KOMPAK or Abt JTA, or DFAT in circumstances that constitute a breach of confidentiality or fidelity on the part of that person; or with the benefit of information otherwise improperly obtained; State that we have not prepared our submission with the benefit of any information obtained from any other potential tenderer or competitor for the services outlined in this RFT; Confirm that the nominated personnel within this tender are available for the duration specified in our proposal, which aligns with the requirements of the Terms of Reference. Confirm that we are not aware of any present, or potential Conflict of Interest that exists as a result of us submitting this tender, or entering into an agreement with Abt JTA for the provision of these services. Confirm that we have disclosed below (to the best of our knowledge) any matter that may materially affect our performance of the contract, including but not limited to: security, probity or integrity issue, including current or pending investigations or enquiries by any government, law enforcement, or regulatory body; financial capacity and viability to perform the services. _______________________________________________________________________________ _______________________________________________________________________________ _______________________________________________________________________________ _______________________________________________________________________________ _______________________________________

(h)

Nominate the following person as our representative for executive negotiations: Representative’s Name: ____________________________

Position Title


: ____________________________

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KOMPAK REQUEST FOR TENDER DATED this _______ day of ___________, 2016 SIGNED for and on behalf of (Insert Company Name)

Signature of Authorised Signatory

Name of Authorised Signatory

In the presence of:

Signature of Witness


Name of Witness

10

OMPAK Request For Tender


SCHEDULE B: CAPABILITY STATEMENT Detailed Response of Tenderer’s Capability against the Selection Criteria 1 and 2 Tenderers are required to submit no more than four (4) pages of text that addresses Selection Criteria 1 and 2. The Capability Statement must provide information on the tenderer’s past experience in providing similar services to those required under this RFT. It should also include detailed information about the organisation’s approach to providing the services outlined in this RFT, including how the company will meet KOMPAK’s needs, the networks available to KOMPAK, and what their corporate structure and available resources will be.

KOMPAK Provision of Event Organiser (EO) Services 11



SCHEDULE C: FINANCIAL PROPOSAL The financial proposal should provide a detailed cost estimate, covering costs required to execute the events, as outlined below. Fee rates will be fixed for the duration of the Agreement up to two years in duration. If KOMPAK chooses to exercise its right to extend the Agreement beyond 12 months then the fee rates will remain the same for the duration of the extension period. 1. Management Fee Management Fee is to include: (a) profits, including commercial margins and mark-up for personnel and project management; (b) financial management costs, including the cost of financial charges and financing costs, if any; (c) insurance costs as required by this Contract; (d) taxation, as applicable; (e) costs associated with any subcontracting and procurement of goods and services; (f) recruitment costs; (g) any other overheads required to perform the Services in accordance with the Contract; (h) all escalators for the Management Fees for the term of the Contract; and (i) any allowance for risks and contingencies. Provide details of management fee below: Management Fee (%)

Provide any additional clarification or details in relation to management fee below:

Tenderers are invited to provide details of any adjustments, changes or other considerations associated with management fee charges in the box above. 2. Reimbursable Personnel Fees KOMPAK Provision of Event Organiser (EO) Services 12



Provide details of fees that will be reimbursed to the EO for indicative personnel who will deliver services under this RFT: Indicative personnel Position

Rate (daily/ hourly)

Provide any additional clarification or details in relation to management fee below:

3. Operational Costs Operational costs such as those below will be reimbursed to the EO, for event attendees and EO personnel, as applicable, on the basis of actual expenses incurred. Specific details of operational requirements and related costs will be included in each Tasking Note, and the EO will be reimbursed upon provision of receipts against these items. These items therefore do not need to be included in any management fee or other expense wtihin Table 1 or 2 above. • • • • • • • • • • •

Airfares Accommodation Per diems Event Venue Printing and documentation Banners and marketing material Meals during events Visas Ground transport Translators and/ or interpreters MC and/or facilitator

The EO will be required to fund some costs associated with events upfront and then seek reimbursement from KOMPAK against those costs, as per the specific Tasking Note. KOMPAK Provision of Event Organiser (EO) Services 13


KOMPAK REQUEST FOR TENDER The portion of payment made up-front and in arrears will be determined on the basis of each Tasking Note. Full payment will be made once KOMPAK is satisfied that the above requirements have been met along with requirements specified in the relevant Tasking Note for that event.




SCHEDULE D: SPECIFIED PERSONNEL PROPOSAL Tenders are required to submit a completed Specified Personnel Proposal that addresses Selection Criteria 3, containing a maximum of three (3) CVs of key personnel who would perform the services within this RFT. CVs must not be longer than four (4) pages long and must include contact details for two referees for each CV.



KOMPAK REQUEST FOR TENDER Annex 3 – Standing Offer Agreement Template Standing Offer Agreement For the Provision of Goods/Services Between: KOMPAK Governance for Growth Jl. Dipenogoro No. 72, Menteng, Jakarta Pusat, 10310

(“KOMPAK”)

and

[Fill in complete with name, postal address, company number where appliable] Isi dengan nama Lengkap, alamat pos, Nomor Perusahaan bila ada] (“Contractor”)

KOMPAK reference no: [enter]

1. Contract term/Persyaratan Kontrak This standing offer agreement for Goods and/or Services (the “Agreement”) between KOMPAK and the Contractor will come into effect on the Start Date specified in Schedule A section 1 and will continue in force for the contract term period specified in Schedule A seciton 2 or until terminated by either of the parties in accordance with clause 10. Perjanjian untuk Barang dan/atau Jasa (“Perjanjian”) antara KOMPAK dan Kontraktor yang akan mulai berlaku pada Tanggal Mulai yang ditentukan dalam Skedul A Bab 1 dan akan berlaku seterusnya selama jangka waktu kontrak yang ditentukan dalam Skedul A Bab 2 sampai diakhiri oleh masing-masing pihak sesuai dengan klausul 10. 2. Contact persons/Nama Kontak The persons named in Schedule A section 3 shall be the responsible points of contact for managing this Agreement. The Contractor shall report to the nominated KOMPAK point of contact. Nama yang tertera dalam Skedul A Bab 3 akan bertanggungjawab sebagai kontak utama dalam mengelola Perjanjian ini. Kontraktor akan melapor kepada kontak utama yng ditunjuk oleh KOMPAK. 3. Goods and/or Services/Barang dan/atau Pelayanan Jasa The Contractor undertakes to supply the Goods and or provide the Services as specified in Schedule A section 4 if and when requested by KOMPAK in writing. This Agreement is a standing offer agreement, and KOMPAK is not required to request any particular amount of goods and/or services to be delivered by the Contractor. Kontraktor akan menyediakan barang-barang dan atau memberikan Pelayanan Jasa seperti yang ditentukan di dalam Skedul A Bab 4 jika dan pada saat diminta secara tertulis of KOMPAK. Perjanjian ini merupakan suatu perjanjian “standing offer” dan KOMPAK tidak dipersyaratkan untuk meminta suatu jumlah barang dan/atau jasa tertentu untuk diserahkan oleh Kontraktor.



KOMPAK REQUEST FOR TENDER 4. Service standards/Standar Pelayanan Jasa The Contractor must perform the Services and supply the Goods at a standard that may reasonably be expected of a competent, experienced and professional person in a like position to that of the Contractor; and in a manner that will, as far as practicable, facilitate co-operation and effective working relationships between personnel of KOMPAK, the Contractor and relevant stakeholders. Kontraktor harus melakukan Pelayanan Jasa dan menyediakan Barang-barang sesuai dengan standar yang selayaknya diharapkan dari seseorang yang mempunyai kompeten, berpengalaman dan profesional dalam posisi yang sama dengan Kontraktor; dan dalam tata cara yang akan, sepraktis mungkin, menyediakan fasilitas kerjasama dan hubungan kerja yang efektif antara personil KOMPAK, Kontraktor dan para pemangku kepentingan yang relevan 5. Provisions in relation to Goods/Pengadaan yang berkaitan dengan Barang All Goods supplied by the Contractor to KOMPAK must be in a new and unused condition, of recent origin, unless otherwise agreed between the parties. The Contractor warrants that all Goods supplied are of high quality and free from defects in design, material, manufacture or workmanship. Risk and title in the Goods (free of all encumbrances and interests) will pass to KOMPAK upon delivery. The Contractor must replace defective Goods under warranty provisions or at their own costs. Without limiting the Contractor’s obligations, the Contractor must ensure that any manufacturer’s or supplier’s warranty that applies to the Goods will be transferred to KOMPAK, at no cost to KOMPAK. Semua barang yang disediakan oleh Kontraktor kepada KOMPAK harus merupakan barang baru dan dalam kondisi belum pernah dipakai, merupakan barang asli, atau kecuali telah disetujui sebelumnya oleh kedua belah pihak. Kontraktor menjamin bahwa semua barang yang disediakan merupakan barang-barang berkualitas tinggi dan bebas dari cacat desain, materi, pabrikan ataupun pengerjaan. Resiko dan Kepemilikan Barang-barang (bebas dari semua beban dan kepentingan) akan diteruskan kepada KOMPAK pada saat penyerahan barang. Kontraktor harus menggantikan barang-barang yang cacat sesuai dengan jaminan pengadaan atas biaya mereka sendiri. Tanpa membatasi kewajiban Kontraktor, Kontraktor harus memastikan bahwa semua jaminan pabrik atau pemasok yang berlaku terhadap Barang-barang tersebut akan dipindahkan kepada KOMPAK, tanpa biaya apapun yang dibebankan kepada KOMPAK. 6. Compliance with directions, laws and policies/ Kepatuhan terhadap pengarahan, hukum dan kebijakan During the term of this Agreement the Contractor must comply with all lawful directions and requests of KOMPAK in connection with the performance of the Services and/or supply of Goods and comply with all applicable laws and government regulations of the Republic of Indonesia. Selama jangka waktu Perjanjian ini Kontraktor harus mematuhi semua pengarahan hukum dan permintaan KOMPAK yang berhubungan dengan pelaksanaan Pelayanan Jasa dan/atau penyediaan Barang dan mematuhi semua hukum dan peraturan pemerintah yang berlaku di negara Republik Indonesia. 7. Access to premises/Akses ke tempat lokasi Where the Contractor is granted access to KOMPAK’s premises for provision of the agreed Services and/or Goods, the Contractor is granted such access only for the purpose of delivery of the agreed Services and/or Goods. KOMPAK may at any time limit the Contractor’s access to its premises and the Contractor must comply with any directions provided by KOMPAK relating to access or use of its premises. Dalam hal Kontraktor diberikan akses ke lokasi KOMPAK guna pengadaan Pelayanan Jasa dan/atau Barang sesuai dengan perjanjian, maka Kontraktor diberikan akses tersebut semata-mata untuk kepentingan menyampaikan Pelayanan Jasa dan/atau Barang sesuai dengan yang telah disepakati. Setiap saat KOMPAK dapat membatasi akses Kontraktor ke lokasi dan Kontraktor harus mematuhi setiap pengarahan yang diberikan KOMPAK yang berkaitan dengan akses atau penggunaan lokasi KOMPAK Provision of Event Organiser (EO) Services 17



8. Independent contractor/Kontraktor Independen The Contractor is an independent contractor of KOMPAK and agrees and undertakes that it will not at any time expressly or impliedly bind, attempt to bind or purport to bind KOMPAK in any way, nor will the Contractor represent to any party that the Contractor is an employee, agent or representative of KOMPAK. Kontraktor adalah Kontraktor KOMPAK yang independen dan setuju untuk melakukan bahwa tidak sekalipun akan dengan tegas menyatakan atau secara tersirat mengikat, usaha untuk mengikat atau bermaksud untuk mengikat KOMPAK dengan cara apapun juga, begitu juga Kontraktor tidak akan menyatakan keterwakilannya kepada pihak manapun bahwa Kontraktor adalah seorang pegawai, agen ataupun perwakilan KOMPAK 9. Fees, expenses, payment terms, deductions & withholdings/Persyaratan mengenai Upah, pengeluaran,pembayaran, pegurangan dan pajak In consideration for the supply of the Goods / provision of Services KOMPAK will pay the Contractor the Fees as stated in Schedule A section 5, which shall be in IDR and include all taxes unless stated otherwise. Dalam pertimbangannya untuk penyediaan Barang/pengadaan Pelayanan Jasa KOMPAK akan membayar kepada Kontraktor Upah seperti yang dinyatakan di dalam Skedul A Bab 5, dimana disitu akan termasuk PPN kecuali jika dinyatakan sebaliknya. KOMPAK will reimburse the Contractor only for those expenses (if any) that are specified in Schedule A section 5, and upon invoice and presentation of receipt that the expense has been incurred KOMPAK hanya akan memberikan penggantian pengeluaran Kontraktor untuk pengeluaranpengeluaran (kalau ada) seperti yang ditentukan di dalam Skedul A, Bab 5, dan sesuai dengan tagihan dan penyerahan kuitansi yang menyatakan bahwa pengeluaran tersebut telah terjadi The fees and any other amount payable by KOMPAK to the Contractor under Schedule A section 5 are inclusive of all taxes (including any applicable goods and services tax, value added tax, or other withholding tax), duties and charges or any other like benefit or impost imposed, levied or payable in connection with the performance of the Services. If KOMPAK is required by law to deduct from any amounts payable to the Contractor in connection with this Agreement or otherwise due to the Contractor any taxes, duties, charges or benefits payable in connection with the performance of the Services and/or delivery of Goods, it may do so. Pembayaran dan semua jumlah yang harus dibayarkan KOMPAK kepada Kontraktor berdasarkan ketentuan Schedule A bab 5 adalah termasuk semua pajak (termasuk pajak yang berlaku atas barang dan pelayanan jasa, pajak penambahan nilai/PPN atau pemotong pajak lainnya), bea dan tagihan atau manfaat lain atau manfaat lain yang serupa atau pengenaan cukai, pajak yang harus dibayar yang berhubungan dengan pelaksanaan dari pemberian Pelayanan Jasa. Jika KOMPAK dipersyaratkan oleh hukum untuk mengurangi dari setiap jumlah yang harus dibayarkan kepada Kontraktor sehubungan dengan Perjanjian ini atau sebaliknya dikarenakan karena Kontraktor, setiap pajak, bea, biaya atau keuntungan yang harus dibayarkan sehubungan dengan pelaksanaan Pelayanan Jasa dan/atau penyerahan Barang-Barang, maka KOMPAK dapat melaksanakan pengurangan tersebut. It is the responsibility of the Contractor to pay VAT. Adalah merupakan tanggung jawab kontraktor untuk membayar PPN . Payment will be made within 30 days of receipt of a tax invoice, subject to KOMPAK being satisfied with the provision of Services or supply of Goods and subject to any special payment terms agreed between the parties and noted in Schedule A section 6. Claims for payment must be made to the person nominated in Schedule A section 7. All payments will be made via bank transfer into an account to be nominated by the Contractor.



KOMPAK REQUEST FOR TENDER Pembayaran akan dilakukan dalam waktu 30 hari sejak penerimaan faktur pajak, bergantung pada apakah KOMPAK merasa puas dengan pengadaan Pelayanan Jasa atau pengadaan Barang dan tergantung pada setiap pesyaratan pembayaran khusus yang telah disetujui antara kedua belah pihak dan dicatat di dalam Skedul A Bab 6. Klaim pembayaran harus diajukan kepada orang yang ditunjuk di dalam Skedul A Bab 7. Semua pembayaran akan dilakukan melalui pengiriman langsung ke rekening Bank yang ditunjuk oleh Kontraktor.

10. Termination/ Pemutusan Hubungan Either party may terminate this Agreement for convenience by giving the other party 2 weeks advance written notice. KOMPAK may terminate this Agreement immediately by notice in writing if the Contractor breaches any term of this Agreement. Salah satu pihak dapat memutuskan Perjanjian ini dengan memberikan kepada pihak lain pemberitahuan tertulis 2 minggu sebelumnya. Jika Kontraktor melanggar setiap persyaratan dari Perjanjian ini, maka KOMPAK dapat dengan segera memutuskan Perjanjian ini dengan memberikan pemberitahuan tertulis.

Except as otherwise expressly provided in this Agreement, where the Agreement is terminated by either party, KOMPAK is not required to pay Fees, or to reimburse any expenses incurred by the Contractor, other than in respect of Services performed or Goods supplied by the Contractor to the reasonable satisfaction of KOMPAK up to the date of termination. If this Agreement is terminated the Contractor must do everything it can to mitigate and lessen all losses, costs and expenses that a party may suffer in relation to termination. In addition, the Contractor must immediately return to KOMPAK any property which the Contractor has been provided with in relation to the provision of Services. Kecuali jika sebaliknya dinyatakan dengan tegas dalam Perjanjian ini, dalam hal Perjanjian ini diputuskan oleh salah satu pihak, maka KOMPAK tidak perlu membayar Biaya-biaya, atau memberikan penggantian terhadap semua pembayaran yang dikeluarkan oleh Kontraktor, selain dari yang menyangkut Pelayanan Jasa yang sudah dilakukan atau penyediaan Barang yang sudah diberikan oleh Kontraktor sampai dengan tanggal pemutusan Perjanjian dan yang sewajarnya telah memenuhi kepuasan KOMPAK. Jika Perjanjian ini diputuskan Kontraktor harus melakukan apa saja yang dapat dilakukan untuk mengurangi dan memperingan semua kehilangan, biaya dan pengeluaran yang mungkin akan diderita oleh pihak lainnya sehubungan dengan pemutusan hubungan kerja ini. Sebagai tambahan, Kontraktor harus segera mengembalikan kepada KOMPAK semua properti yang telah disediakan kepada Kontraktor sehubungan dengan pengadaan Pelayanan Jasa ini The parties hereto expressly waive the provisions of Articles 1266 and 1267 of the Indonesian Civil Code to the extent such Articles require any court order for the termination of this Agreement. Dengan ini para pihak menyatakan secara tegas mengesampingkan ketentuan Pasal 1266 dan 1267 Kitab Undang-Undang Hukum Perdata sepanjang ketentuan-ketentuan tersebut memerlukan putusan pengadilan atas pemutusan Perjanjian ini 11. Insurance/ Asuransi The Contractor must take out and maintain for the term of the Agreement those insurances that are required under applicable laws of the country where services are provided, insurances that are commercially prudent having regard to the activities to be undertaken by the Contractor and insurances that KOMPAK may reasonably request (Required Insurances). The Contractor must ensure that its Required Insurances provide cover up to a limit that KOMPAK reasonably requests or, if no request is made, up to a limit a prudent owner would buy. The Contractor must, within seven days of a request by KOMPAK, provide KOMPAK with full details of its Required Insurances, including copies of policy wordings, certificates of currency, exclusions and excesses payable. The Contractor is responsible for the costs of taking out and maintaining Required Insurances and any deductible or excess payable if any claim is made.



KOMPAK REQUEST FOR TENDER Selama jangka waktu Perjanjian ini Kontraktor harus membuat dan menjaga asuransi-asuransi yang diperlukan sesuai dengan hukum yang berlaku di negara dimana pelayanan jasa disediakan, yaitu asuransi yang bijaksana secara komersial mengingat kegiatan-kegiatan yang akan dilakukan oleh Kontraktor dan asuransi yang sewajarnya yang diminta oleh KOMPAK (Asuransi yang diperlukan). Kontraktor harus memastikan bahwa Asuransi yang Diperlukan memberikan jaminan sesuai dengan dengan batas yang sewajarnya diminta oleh KOMPAK atau, kalau tidak diajukan permintaan, maka mencapai sejumlah batasan yang sebijaksana mungkin yang mampu dibeli oleh pemilik. Atas permintaan KOMPAK, dalam waktu tujuh hari Kontraktor harus memberikan kepada KOMPAK detil selengkapnya mengenai Asuransi yang Diperlukan, termasuk salinan dari susunan kata-kata dalam polis, sertifikat jumlah uang tanggungan, pengecualian dan ekses-ekses yang dapat dibayarkan. Kontraktor bertanggungjawab atas biaya yang dikeluarkan untuk membeli dan memelihara Asuransi yang Diperlukan dan setiap pengurangan atau ekses yang bisa dibayarkan jika ada klaim yang diajukan. 12. Indemnity/Ganti Rugi The Contractor indemnifies KOMPAK and each of its officers from all loss that KOMPAK or any of its officers suffer or incurs by reason of and all claims made by any third party in relation to any failure by the Contractor to fulfil its obligations in connection with their engagement under this Agreement and any wilful, negligent, reckless, fraudulent or unlawful act or omission of the Contractor. The Contractor’s liability to indemnify KOMPAK shall be reduced proportionally to the extent that any act or omission of KOMPAK contributed to the loss, damage, death or injury. Kontraktor memberikan ganti rugi kepada KOMPAK dan setiap pejabatnya dari semua kerugian atau kejadian yang diderita oleh KOMPAK atau pejabatnya oleh karena alasan dan semua klaim yang dibuat oleh pihak ketiga dalam kaitannya dengan setiap kegagalan yang dilakukan oleh Kontraktor dalam memenuhi kewajibannya sehubungan dengan perjanjian mereka di bawah Perjanjian ini dan setiap kesengajaan, kelalaian, ketidak hati-hatian, kecurangan atau tindakan yang bertentangan dengan hukum atau setiap pengabaian dari Kontraktor. Pertanggungjawaban Kontraktor untuk memberikan ganti rugi kepada KOMPAK akan dikurangi secara proporsional sampai sejauh bahwa apabila karena tindakan atau kelalaian KOMPAK memberikan kontribusi terhadap kerugian, kerusakan, kematian atau cedera yang terjadi 13. Confidentiality and Intellectual Property/Kerahasian dan Kekayaan Intelektual The parties must keep any information shared in the course of the intended collaboration confidential. Disclosure may occur only if approved by the other party in writing or required by law. Para pihak harus menjaga semua informasi yang dimiliki bersama dalam kolaborasi yang dimaksudkan ini akan tetap menjadi rahasia. Pengungkapan dapat terjadi hanya apabila mendapatkan persetujuan dari pihak lainnya atau diperlukan demi hukum The Contractor must not, in performing the Services and/or delivering the Goods, breach the Intellectual Property rights of any person. The title to all Intellectual Property rights in relation materials provided to or created by the Contractor under or in connection with this Agreement will vest in KOMPAK. Kontraktor tidak dibolehkan, dalam melaksanakan pekerjaannya dan/atau menyerahkan barang, melanggar hak-hak kekayaan Intelektual pihak manapun. Judul semua hak kekayaan Intelektual yang terkait dengan materi yang disediakan kepada atau di buat oleh Kontraktor dibawah atau sehubungan dengan Perjanjian ini akan dipegang oleh KOMPAK. 14. Publicity & Branding/ Publikasi dan Merek The Contractor must not make any press, media or other announcements or releases relating to this Agreement, the Services and the Program without the prior written approval of Abt JTA as to the form, content and manner of the announcement or release.



KOMPAK REQUEST FOR TENDER Kontraktor tidak dibolehkan untuk membuat pernyataan pers, media atau pengumuman dan rilis lainnya terkait dengan Perjanjian ini, Pelayanan Jasa dan Program tanpa mendapatkan persetujuan tertulis sebelumnya oleh Abt JTA mengenai bentuk, konten dan cara penyampaian pengumuman. The Contractor must use branding on reports or any other documents produced in the course of the provision of Services only as directed and approved by KOMPAK. Kontraktor harus menggunakan branding dalam laporan atau dokumen perjanjian yang dihasilkan dalam kaitan pelaksanaan Pelayanan Jasa hanya berdasarkan arahan dan persetujuan dari KOMPAK. 15. No waiver/Tidak ada Pengesampingan A right created under this Agreement cannot be waived except in writing signed by the party entitled to that right. Delay by a party in exercising a right does not constitute a waiver of that right, nor will a waiver (either wholly or in part) by a party of a right operate as a subsequent waiver of the same right or of any other right of that party. Hak yang diciptakan karena Perjanjian ini tidak dapat dikesampingkan kecuali dilakukan secara tertulis dan ditandatangani oleh pihak yang berkepentingan atas hak tersebut. Penundaan oleh salah satu pihak dalam melaksanakan hak tersebut tidak merupakan pengesampingan atas hak tersebut, begitu juga pengesampingan tidak akan (apakah secara keseluruhan atau hanya sebagian) dilakukan oleh salah satu pihak yang mempunyai hak untuk diperlakukan sebagai pengesampingan berikutnya atas hak yang sama atau hal lain dari pihak tersebut. 15. Variation/Perubahan All variations to this Agreement must be agreed to in writing and executed by both parties. Semua perubahan atas Perjanjian ini harus disepakati bersama secara tertulis dan dilaksanakan oleh kedua belah pihak 16. Contractor warranties/Jaminan Kontraktor The Contractor and the officer executing this Agreement on behalf of the Contractor warrant that it has full power and authority to enter into, perform and observe its obligations under this Agreement. Kontraktror dan petugas yang melaksanakan Perjanjian ini atas nama Kontraktor menjamin bahwa yang bersangkutan mempunyai kekuasaaan dan kewenangan penuh untuk menandatangani, melaksanakan pekerjaan semua kewajibannya berdasarkan Perjanjian ini. 17. Contra proferentem/Contra proferentem No rule of construction will apply in the interpretation of this Agreement to disadvantage a party on the basis that that party drafted this Agreement or any provision of this Agreement. Tak ada aturan apapun yang dibangun dan berlaku di dalam interpretasi atas Perjanjian ini yang akan merugikan pihak lain manapun dengan pertimbangan bahwa pihak yang lain membuat Pperjanjian atau setiap ketentuan dari Perjanjian ini. 18. Notices/Pemberitahuan A party’s address for service is the address shown in the description of the Parties unless the party has, by notice, notified the other party of a new address. Alamat para pihak dalam pelayanan jasa ini adalah alamat yang tertera di dalam deskripsi para Pihak kecuali salah satu pihak telah, dengan pemberitahuan, memberitahukan alamat yang baru kepada pihak yang lain 19. Entire agreement/Keseluruhan Perjanjian



KOMPAK REQUEST FOR TENDER This Agreement constitutes the entire agreement between the parties. Any purported terms of the Contractor (including any terms on a purchase order or sales order form or on a tax invoice) will not be incorporated into this Agreement, and do not apply in relation to the provision of Services or supply of Goods. Perjanjian ini menetapkan keseluruhan perjanjian antara para pihak. Setiap persyaratan yang dimaksudkan oleh Kontraktor (termasuk setiap persyaratan dalam perintah pembelian atau formulir perintah penjualan atau faktur tagihan) tidak akan digabungkan ke dalam Perjanjian ini, dan tidak akan berlaku dalam kaitannya dengan pengadaan Pelayanan Jasa atau penyediaan Barang. 20. Applicable law/Hukum yang berlaku This Agreement is governed and construed under the laws of the Republic of Indonesia. Perjanjian ini diatur dan ditafsirkan sesuai dengan hukum Republik Indonesia 21. Dispute resolution Any dispute arising out of this Agreement shall be settled by arbitration in Jakarta, Indonesia, by a panel of 3 (three) arbitrators in the English language at the Indonesia National Arbitration Body (Badan Arbitrase Nasional Indonesia/BANI) based on BANI rules in force as of the date hereof. The parties hereby agree that a prevailing party in an arbitration proceeding is entitled to receive reimbursement from the non-prevailing party for reasonable attorney’s fees and costs during the arbitration proceeding. Such reimbursement shall be paid within 30 (thirty) days from the Arbitrator’s final ruling. Sengketa apapun yang muncul dari Perjanjian ini akan diselesaikan melalui arbitrasi di Jakarta, Indonesia, oleh sebuah panel yang terdiri dari 3 (tiga) arbitrator dalam bahasa Inggris di Badan Arbitrase Nasional Indonesia/BANI berdasarkan pada aturan-aturan BANI yang berlaku sejak saat itu. Para pihak dengan ini setuju bahwa pihak yang menang dalam proses arbitrasi ini berhak untuk menerima penggantian pengeluaran dari pihak yang tidak memenangkan untuk jumlah yang sewajarnya atas biaya dan pengeluaran untuk pengacara selama proses arbitrasi ini. Penggantian ini harus dibayarkan dalam waktu 30 (tigapuluh) hari sejak keputusan akhir Arbitrator. 22. Language/Bahasa This Agreement has been executed in the English and Indonesian languages. In the event there is any conflict between the English and Indonesian versions as between the parties hereto, the English version shall prevail. Perjanjain ini telah ditandatangani dalam Bahasa Inggris dan Indonesia. Bilamana terjadi perbedaan pengertian antara versi Bahasa Inggris dan Indonesia di antara kedua belah pihak, maka dengan ini versi bahasa Inggris yang akan berlaku



KOMPAK REQUEST FOR TENDER Schedule A 1

Start Date/ Tanggal Mulai:

[Specify]

2

Contract term period/Jangka Waktu Kontrak: Representatives/Perwakilan:

[Specify in months or years]

3

KOMPAK Representative/Perwakilan KOMPAK: [Specify contact person name, phone no. and email]

Contractor Representative/Perwakilan Kontraktor: [Specify contact person name, phone no. and email]

4

Goods and Services/Barang dan Pelayanan Jasa:

Under this Standing Offer Agreement KOMPAK may request the Contractor in writing to provide the following Goods and/or Services (No minimum amount guaranteed): [Detail the goods and or services to be provided under this agreement, if and when requested by KOMPAK in writing]

5

Fees/Biaya:

[Specify the agreed rates / prices for which Services/Goods will be provided by the Contractor. State if this is a lump sum, cost reimbursable or times & materials (T&M) contract.] IDR..(including VAT and all other applicable taxations, see Clause 9 of the Standard Condition)

6

Payment terms/Syarat Pembayaran:

[Specify any special payment terms if applicable.]

7

Claim for Payment/Klaim Pembayaran

The contractor must submit the invoice to/Kontraktor harus menyerahkan invoice kepada: [Specify contact person name, phone no. and email]




Execution/Pelaksanaan Signed for and on behalf of the parties by their duly authorised representative: Ditandatangani untuk dan atas nama para pihak oleh para perwakilan yang diberi wewenang:

Executed by KOMPAK/Di tandatangani oleh KOMPAK

Authorised Officer Signature/ Tandatangan Pejabat yang berwenang

Date/ Tanggal

Name(print)

Witness Signature Tandatangan Saksi

Date/ Tanggal

Name Witness (print)

Executed by [_Name of Company_]: Ditandatangani oleh:

Authorised Officer Signature/ Tandatangan Pejabat yang berwenang

Witness Signature Tandatangan Saksi

Name/Nama (print/huruf cetak)

Name/Nama (print/huruf cetak)


KOMPAK REQUEST FOR TENDER PROVISION OF EVENT ORGANISER (EO) SERVICES. 1. Purpose

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